RFQ - FEMA Denton Mobile Emergency Response Support Fleet Tires
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FEMAMERSTires092025
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 441340 Tire Dealers
- Place of performance
- Denton, Texas 76209, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) is seeking a vendor to provide 185 American-brand tires, valve stems, and comprehensive installation services for their Denton Mobile Emergency Response Support (MERS) Fleet. The procurement requires new tires from specific American manufacturers including Goodyear, Goodrich, Cooper, Bridgestone, Firestone, or Continental, with all work to be performed on-site at the FEMA facility in Denton, Texas. Contractors must possess an active System for Award Management (SAM) registration and include their Unique Entity Identifier (UEI) in their response. The government intends to award a single firm fixed-price contract, with offerors required to hold their pricing for 30 calendar days from the quote receipt date. Following Amendment 0001, quotes must be submitted by 2:00 PM Central Time on September 17, 2025, via email to Rachel.Woods@fema.dhs.gov. The contract includes comprehensive services such as dismounting, mounting, balancing, valve stem installation, and proper disposal or recycling of old tires.
This solicitation does not include any set-aside designations and no incumbent contractors are identified in the documentation. The tire requirement encompasses various commercial truck and trailer tire sizes ranging from 15-inch to 24.5-inch dimensions, with specific quantities designated for steer and drive tires across the fleet. The contractor will have a maximum of 120 calendar days from contract award to complete all installation work. All services must be performed at the FEMA Region VI Denton Vehicle Storage and Administration Building located at 800 N. Loop 288 in Denton, Texas 76209. The facility is a secure compound with strict security protocols, requiring contractor personnel to submit names within seven days of contract award and comply with facility access requirements including valid photo identification and COVID-19 safety protocols. While no specific contract value is disclosed in the solicitation documents, the scope includes 185 tires plus associated installation services and materials for emergency response vehicles that have been exposed to extreme operational environments.
Notice text
2 versions
Update #2 · Latest ·
09/15/2025 - Amendment 0001 - Please see the attached revised Price List and Responses to timely Contractor submitted Questions. The quote due date and time has been extended as follows: Offerors must submit their required information not later than 2:00 PM CT on Wednesday, September 17, 2025. Please email quotes to Rachel.Woods@fema.dhs.gov.
The Department of Homeland Security (DHS} Federal Emergency Management Agency (FEMA) has a requirement for a vendor to provide 185 American Brand tires, valve stems, and labor for installation to include the dismounting and mounting and balancing of all tires for the Denton MERS Fleet in accordance with the attached Statement of Work and Price List. All items must be new.
The contractor shall provide American Brand Only items (specifically Goodyear, Goodrich, Cooper, Bridgestone, Firestone, Continental) in accordance with the attached Revised Statement of Work and Revised Price List.
All work will be performed on site at the FEMA facility in Denton TX, to include delivery of all new tires and the transportation of the old tires for appropriate disposal or recycling.
Vendor will also provide any necessary tire tubes and related accessories, and a means of balancing all tires on site at the FEMA facility in Denton, TX.
Offerors must use the attached price list or include all items listed in the price list in their quote.
All offerors MUST include their UEI # in their response and must possess an active SAM registration at the time of quote submission.
Place of Performance:
Federal Emergency Management Agency
Denton Vehicle Storage and Administration Bldg, Region VI
Attn: David Perez
800 N. Loop 288
Denton, TX 76209
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
3. Offeror must have an active System for Award Management (SAM) registration by closing date of the solicitation.
4. The Government intends on awarding a single firm fixed price contract as a result of this solicitation.
5. Submission: The contractor will complete and submit the following in order to be considered for award:
a. The Government requires that Sellers quote American Brand Only tires (specifically Goodyear, Goodrich, Cooper, Bridgestone, Firestone, Continental), using the minimum number of tire brands possible. Please direct any questions to the email below by the question due date and time;
b. Offeror must submit a detailed itemized quote, which
shall include: Business Name; Address; Phone Number; Point of Contact: Email Address and UEI Number. The quote shall indicate its technical compliance, and understanding of the requirements set forth in the Statement of Work.
As a result of this solicitation the Government intends on awarding a firm fixed price contract to the responsible offeror whose offer conforms to the solicitation and has been considered most advantageous to the Government based on lowest price technically acceptable. The following factors shall be used to evaluate offers:
A. Technical compliance of the requested items;
B. Pricing Schedule; the Government will award a contract to the offeror who submits the lowest price that has been determined fair and reasonable in addition to providing all technically acceptable requested documents listed in Submission;
Basis for Award
The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and solicitation, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting all specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.
APPLICABLE CLAUSES
The following clauses apply to this solicitation and resulting contract:
Federal Acquisition Regulation (FAR) Clauses
a. FAR 52.212-1- Instructions to Offerors-Commercial Items
b. FAR 52.212-3 - Offeror Representations and Certifications-Commercial Items
c. FAR 52.212-4- Contract Terms and Conditions Commercial Items
d. FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items
e. Includes applicable subclauses
• FAR 52.222-50- Combating Trafficking in Persons
• FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving
• FAR 52.225-13 - Restrictions on Certain Foreign Purchases
f. FAR 52.204-7 - System for Award Management
g. FAR 52.204-13 - System for Award Management Maintenance
h. FAR 52.204-19 - Incorporation by Reference of Representations and Certifications
FEMA-Specific Clauses
1. HSAR 3052.209-70 - Prohibition on Contracts with Corporate Expatriates
2. HSAR 3052.242-72- Contracting Officer's Technical Representative
OFFER AFFORDABILITY: The Department of Government Efficiency (DOGE) has taken an interest in your contract due to concerns regarding overall pricing and value alignment. The Government seeks quotes with a total price less than $100K. Offerors should not interpret this figure as a ceiling (or as a floor) on offers; rather, this information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds that offer provides the lowest price technically acceptable, and funds are available.
Questions: Offerors must submit questions not later than
12:00 PM CT on Friday, September 12, 2025. Please email your questions to me at Rachel.Woods@fema.dhs.gov.
Quotes Due: Offerors must submit their required information not later than 2:00 PM CT on Wednesday, September 17, 2025. Please email quotes to Rachel.Woods@fema.dhs.gov
Update #1 ·
The Department of Homeland Security (DHS} Federal Emergency Management Agency (FEMA) has a requirement for a vendor to provide 185 American Brand tires, valve stems, and labor for installation to include the dismounting and mounting and balancing of all tires for the Denton MERS Fleet in accordance with the attached Statement of Work and Price List. All items must be new.
The contractor shall provide American Brand Only items (specifically Goodyear, Goodrich, Cooper, Bridgestone, Firestone, Continental) in accordance with the attached Revised Statement of Work and Revised Price List.
All work will be performed on site at the FEMA facility in Denton TX, to include delivery of all new tires and the transportation of the old tires for appropriate disposal or recycling.
Vendor will also provide any necessary tire tubes and related accessories, and a means of balancing all tires on site at the FEMA facility in Denton, TX.
Offerors must use the attached price list or include all items listed in the price list in their quote.
All offerors MUST include their UEI # in their response and must possess an active SAM registration at the time of quote submission.
Place of Performance:
Federal Emergency Management Agency
Denton Vehicle Storage and Administration Bldg, Region VI
Attn: David Perez
800 N. Loop 288
Denton, TX 76209
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
3. Offeror must have an active System for Award Management (SAM) registration by closing date of the solicitation.
4. The Government intends on awarding a single firm fixed price contract as a result of this solicitation.
5. Submission: The contractor will complete and submit the following in order to be considered for award:
a. The Government requires that Sellers quote American Brand Only tires (specifically Goodyear, Goodrich, Cooper, Bridgestone, Firestone, Continental), using the minimum number of tire brands possible. Please direct any questions to the email below by the question due date and time;
b. Offeror must submit a detailed itemized quote, which
shall include: Business Name; Address; Phone Number; Point of Contact: Email Address and UEI Number. The quote shall indicate its technical compliance, and understanding of the requirements set forth in the Statement of Work.
As a result of this solicitation the Government intends on awarding a firm fixed price contract to the responsible offeror whose offer conforms to the solicitation and has been considered most advantageous to the Government based on lowest price technically acceptable. The following factors shall be used to evaluate offers:
A. Technical compliance of the requested items;
B. Pricing Schedule; the Government will award a contract to the offeror who submits the lowest price that has been determined fair and reasonable in addition to providing all technically acceptable requested documents listed in Submission;
Basis for Award
The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and solicitation, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting all specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.
APPLICABLE CLAUSES
The following clauses apply to this solicitation and resulting contract:
Federal Acquisition Regulation (FAR) Clauses
a. FAR 52.212-1- Instructions to Offerors-Commercial Items
b. FAR 52.212-3 - Offeror Representations and Certifications-Commercial Items
c. FAR 52.212-4- Contract Terms and Conditions Commercial Items
d. FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items
e. Includes applicable subclauses
• FAR 52.222-50- Combating Trafficking in Persons
• FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving
• FAR 52.225-13 - Restrictions on Certain Foreign Purchases
f. FAR 52.204-7 - System for Award Management
g. FAR 52.204-13 - System for Award Management Maintenance
h. FAR 52.204-19 - Incorporation by Reference of Representations and Certifications
FEMA-Specific Clauses
1. HSAR 3052.209-70 - Prohibition on Contracts with Corporate Expatriates
2. HSAR 3052.242-72- Contracting Officer's Technical Representative
OFFER AFFORDABILITY: The Department of Government Efficiency (DOGE) has taken an interest in your contract due to concerns regarding overall pricing and value alignment. The Government seeks quotes with a total price less than $100K. Offerors should not interpret this figure as a ceiling (or as a floor) on offers; rather, this information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds that offer provides the lowest price technically acceptable, and funds are available.
Questions: Offerors must submit questions not later than
12:00 PM CT on Friday, September 12, 2025. Please email your questions to me at Rachel.Woods@fema.dhs.gov.
Quotes Due: Offerors must submit their required information not later than 2:00 PM CT on Tuesday, September 16, 2025. Please email quotes to Rachel.Woods@fema.dhs.gov
Files
| File | Type | Posted |
|---|---|---|
| Am_0001 Revised Price List - Denton MERS Fleet Tires.xlsx | XLSX spreadsheet | |
| Am_0001 Denton MERS Tires Questions-Answers.xlsx | XLSX spreadsheet | |
| Revised Price List - Denton MERS Fleet Tires.xlsx | XLSX spreadsheet | |
| Revised SOW Truck Tire Replacement.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Award Notice - FEMA Denton Mobile Emergency Response Support Fleet Tires | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Transportable Temporary Housing Unit (TTHU) Retro Fit Shower and Accessories Installation Kits | FEMA Community Survivor Assistance Section | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity