RFQ 36C25625Q1190 Karl Storz 4K Video Upgrades

The Department of Veterans Affairs, specifically the Michael E. DeBakey VA Medical Center in Houston, Texas, is procuring a 4K video equipment upgrade for existing Karl Storz video systems in operating rooms SACC A and B. This Request for Quotation (RFQ) seeks brand-name-only Karl Storz equipment to upgrade the current video integration platform, enhancing surgical capabilities through high-definition video streaming, improved patient safety features, and enhanced training support for residents and surgeons. Contractors must be active in the System for Award Management (SAM) and serve as authorized Karl Storz distributors to be eligible for consideration. The procurement covers five specific line items including OR1 4K Boom Room, SACC A & B OR1 Air units, streaming materials, StreamConnect capabilities, and custom system integration. Quotes are due by September 3, 2025, at 3:00 PM local time, with the solicitation following FAR subpart 12.6 streamlined procedures for commercial items.

This solicitation is issued as unrestricted with no set-aside designation, making it open to all qualified contractors who meet the specified requirements. The total estimated contract value is approximately $472,640, covering 5.6 total units across the various line items specified in the technical requirements. The performance period spans 90 days from contract award, with an anticipated contract period running from September 15, 2025, to December 14, 2025. Karl Storz will provide a two-year warranty on installation and setup services, with equipment warranties facilitated upon purchase. All work will be performed at the Michael E. DeBakey VA Medical Center located at 2002 Holcombe Boulevard in Houston, Texas, with the upgraded system required to integrate seamlessly with existing VA video platforms and network infrastructure.