Amendment 3 to RFP--Emergency Generator Repairs - Radiator Replacement--Frederick, MD
Closed Solicitation Posted
- Solicitation number
- 02653
- Agency
-
FEMA National Community Section
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Frederick, Maryland, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) National Community Section is seeking a vendor to repair an emergency generator with a leaking radiator located in Frederick, MD. The solicitation is a Request for Proposal (RFP) that requires comprehensive generator maintenance, including disconnecting the battery, draining the cooling system, removing and replacing the radiator assembly, cleaning parts, pressure testing, and verifying operational status. The source selection will be based on a best value determination using three evaluation factors in descending order of importance: schedule, proximity to facility (within 50 miles), and price. Proposals are due by April 30, 2025, at 5:00 PM ET, with pricing to remain firm for 30 days after submission. The contract will be awarded to a single vendor who can complete the repairs within 90 days of contract award, with the contracting officer being Tara Shirley.
The solicitation does not have a specific set-aside designation and is open to vendors within a 50-mile radius of the facility. The place of performance is 4420 Buckeystown Pike, Frederick, MD 21740, with work to be conducted between 0730 and 1500 EST. While no specific award value is mentioned, the contract involves repairing a Caterpillar generator set from a 2002 model year, with specifications including a 2281 kVA rating and 1825 kW output. The project falls under the NAICS category 811210 for Electronic and Precision Equipment Repair and Maintenance, and PSC category J061 for Maintenance/Repair/Rebuild of Electric Wire and Power Distribution Equipment. The vendor will be responsible for comprehensive repair services, including complete cleanup and proper disposal of materials, with the ultimate goal of restoring the generator to full operational status.
Notice text
4 versions
Update #4 · Latest ·
Amendment 3 to RFP:
Pictures of generator are now attached to this RFP.
Amendment 2 to RFP:
A site visit will be available for interested contractors on Monday, 04/28/2025 between 0700 - 1500 ET. Please contact Dustin Johnson at dustin.johnson@fema.dhs.gov to schedule a visit.
Proposals are due 04/30/2025.
Amendment 1 to RFP:
Below are the specifications of the generator. There are also three pictures now attached to this amendmended RFP.
Manufacturer: CATERPILLAR INC
Size in KW: 1825 KW
Engine Model: 3516
Serial # SN: 1HZ01962
This is a Request for Proposal (RFP) for the repair of an existing building generator that has a leaking radiator that has rendered the equipment inoperable. This action will replace/repair the leaking and bring the generator back into working order.
The Vendor will be responsible for the following:
- Lock out the generator
- Disconnect the battery
- The whole cooling system must be drained to perform the repair
- Providing equipment to effectively remove the radiator assembly
- Replace all gaskets involved with the broken radiator assembly
- All radiator parts must be cleaned before installation of new radiator.
- Once the new radiator has been assembled it must be pressure tested in itself.
- After all parts have been cleaned and installation of the new radiator will take place.
- Once the radiator is installed, the cooling system will be refilled, and pressure tested.
- Reconnect the battery
- Once repair is complete the generator must be operated to verify the repairs.
- After job is complete the vendor will clean up and verify all trash and equipment is removed and properly disposed of.
Please see the attached RFP for proposal due date, proposal instructions, and evaluation criteria.
Update #3 ·
Amendment 2 to RFP:
A site visit will be available for interested contractors on Monday, 04/28/2025 between 0700 - 1500 ET. Please contact Dustin Johnson at dustin.johnson@fema.dhs.gov to schedule a visit.
Proposals are due 04/30/2025.
Amendment 1 to RFP:
Below are the specifications of the generator. There are also three pictures now attached to this amendmended RFP.
Manufacturer: CATERPILLAR INC
Size in KW: 1825 KW
Engine Model: 3516
Serial # SN: 1HZ01962
This is a Request for Proposal (RFP) for the repair of an existing building generator that has a leaking radiator that has rendered the equipment inoperable. This action will replace/repair the leaking and bring the generator back into working order.
The Vendor will be responsible for the following:
- Lock out the generator
- Disconnect the battery
- The whole cooling system must be drained to perform the repair
- Providing equipment to effectively remove the radiator assembly
- Replace all gaskets involved with the broken radiator assembly
- All radiator parts must be cleaned before installation of new radiator.
- Once the new radiator has been assembled it must be pressure tested in itself.
- After all parts have been cleaned and installation of the new radiator will take place.
- Once the radiator is installed, the cooling system will be refilled, and pressure tested.
- Reconnect the battery
- Once repair is complete the generator must be operated to verify the repairs.
- After job is complete the vendor will clean up and verify all trash and equipment is removed and properly disposed of.
Please see the attached RFP for proposal due date, proposal instructions, and evaluation criteria.
Update #2 ·
Amendment 1 to RFP:
Below are the specifications of the generator. There are also three pictures now attached to this amendmended RFP.
Manufacturer: CATERPILLAR INC
Size in KW: 1825 KW
Engine Model: 3516
Serial # SN: 1HZ01962
This is a Request for Proposal (RFP) for the repair of an existing building generator that has a leaking radiator that has rendered the equipment inoperable. This action will replace/repair the leaking and bring the generator back into working order.
The Vendor will be responsible for the following:
- Lock out the generator
- Disconnect the battery
- The whole cooling system must be drained to perform the repair
- Providing equipment to effectively remove the radiator assembly
- Replace all gaskets involved with the broken radiator assembly
- All radiator parts must be cleaned before installation of new radiator.
- Once the new radiator has been assembled it must be pressure tested in itself.
- After all parts have been cleaned and installation of the new radiator will take place.
- Once the radiator is installed, the cooling system will be refilled, and pressure tested.
- Reconnect the battery
- Once repair is complete the generator must be operated to verify the repairs.
- After job is complete the vendor will clean up and verify all trash and equipment is removed and properly disposed of.
Please see the attached RFP for proposal due date, proposal instructions, and evaluation criteria.
Update #1 ·
This is a Request for Proposal (RFP) for the repair of an existing building generator that has a leaking radiator that has rendered the equipment inoperable. This action will replace/repair the leaking and bring the generator back into working order.
The Vendor will be responsible for the following:
- Lock out the generator
- Disconnect the battery
- The whole cooling system must be drained to perform the repair
- Providing equipment to effectively remove the radiator assembly
- Replace all gaskets involved with the broken radiator assembly
- All radiator parts must be cleaned before installation of new radiator.
- Once the new radiator has been assembled it must be pressure tested in itself.
- After all parts have been cleaned and installation of the new radiator will take place.
- Once the radiator is installed, the cooling system will be refilled, and pressure tested.
- Reconnect the battery
- Once repair is complete the generator must be operated to verify the repairs.
- After job is complete the vendor will clean up and verify all trash and equipment is removed and properly disposed of.
Please see the attached RFP for proposal due date, proposal instructions, and evaluation criteria.
Files
| File | Type | Posted |
|---|---|---|
| IMG_0079.jpg | JPG image | |
| IMG_0081.jpg | JPG image | |
| IMG_0080.jpg | JPG image | |
| 2.4.1 Amendment 2 - RFQ.docx | DOCX document | |
| IMG_0024.jpg | JPG image | |
| IMG_0021.jpg | JPG image | |
| IMG_0022.jpg | JPG image | |
| 2.2.1 - RFQ.docx | DOCX document | |
| SOW.docx | DOCX document |
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