RFI - Automated Mail Services Outsourced Operations

The United States Department of Agriculture (USDA) Rural Development (RD) and Farm Production and Conservation (FPAC) are seeking market research for Automated Mail Services Outsourced Operations through a Request for Information (RFI). The procurement will focus on enterprise print and mail-handling services for the RD mission area, involving processing approximately 16 million images annually and 380,000 pieces of metered mail monthly. Key contract requirements include maintaining USPS Intelligent Mail Barcode compatibility, providing high-volume print services across multiple paper formats, supporting multi-language printing, and executing certified mail services. The RFI is targeting vendors in the Administrative Management and General Management Consulting Services sector (NAICS 541611) with a size standard of $24.5 million. Responses are due by 5pm ET on January 20, 2025, with potential follow-up discussions anticipated for clarification.

The procurement is not designated with any specific set-aside, and will utilize a Blanket Purchase Agreement (BPA) with a 12-month base period and four additional 12-month option periods. Contractors must demonstrate capabilities for handling standard bulk mailings, certified mail, and courier services while maintaining 99.9% accuracy in mail processing. The work can be performed remotely at contractor facilities complying with NIST SP 800-171 security requirements. Specific performance expectations include maintaining a secure SFTP connection, performing quarterly NCOA certifications, and providing disaster recovery capabilities with a 5-day recovery time objective. While specific award values are not detailed, the comprehensive scope suggests a significant operational contract targeting vendors with sophisticated print and mail management infrastructures. The government is particularly interested in potential long-term contract discounts and may consider conducting a virtual industry day to further engage potential contractors.