RFI AMS Outsourced Operations 01062025.pdf

PLAS – GL Replacement Project Page 1 of 5 Request for Information

Request for Information (RFI) Rural Development (RD) Automated Mail Services Outsourced Operations

1.0 DESCRIPTION

This is a Request for Information (RFI) only and does not constitute a commitment, implied or otherwise, that the US Department of Agriculture (USDA), Rural Development (RD), Technology Office (TO) and Farm Production and Conservation (FPAC), will take procurement action in this matter. Further, neither USDA nor the Government will be responsible for any cost incurred in furnishing this information. This RFI is being used to gather market research for RD Automated Mail Services Outsourced Operations. Please review the attached DRAFT Performance Work Statement (PWS) for more information.

In accordance with FAR 52.215-3, Request for Information or Solicitation for Planning Purposes, the Government will not pay for any information/items submitted in response to the RFI. Respondees are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP/RFQ, if any is issued. No determination as to the viability of this requirement has been made at this point and there is currently no solicitation for this effort. Any solicitation resulting from this RFI will be announced separately.

2.0 BACKGROUND

Please review the attached DRAFT Performance Work Statement (PWS) for more information.

3.0 ABBREVATIONS and ACRONYMS

4.0 LIST OF ATTACHMENTS

Print Shop Outsourcing DRAFT PWS, dated January 3, 2025.

5.0 CAPABILITIES

PLAS – GL Replacement Project Page 2 of 5 Request for Information

6.0 REQUESTED INFORMATION

For purposes of the RFI, USDA is seeking preliminary information to analyze viable solution/product options available to achieve the Automated Mail Services Outsourced Operations goals.

Please generate responses to the following items.

1. Would entering into a longer-term contract provide the USDA opportunity for additional discounts?

2. Would interested parties need a virtual industry day?

3. Impart any specific additional information regarding this solution that the

USDA should be aware of when reviewing this and other RFI responses. This section should include risks, issues, assumptions and/or gaps that solution evaluation teams may or may not be aware of at this time.

7.0 ELECTRONIC RESPONSES

7.1 INTERESTED PARTIES

Interested parties are requested to respond to this RFI with an electronic response to Contacting Officer Pasquale Romano at pasquale.romano@usda.gov and Contracting Officer Drew So at andrew.so@usda.gov.

7.2 RFI RESPONSE REQUIRED INFORMATION

COVER LETTER

• Name of the primary point of contact (POC) for the response;

• Business Title, Email Address and Phone Number for primary POC;

• Firm Name or organization affiliation;

• Identification of other key individual(s) who collaborated on RFI;

• Business Size for NAICS Code 541611, Administrative Management and General

• Management Consulting Services, with a Size Standard of $24.5 Million. Indicate any applicable socio-economic status; and

• DUNS Number and/or UEI

7.3 RFI RESPONSE SUBMISSION INSTRUCTIONS

• Responses can be in the following authorized formats, Adobe Acrobat and/ or Microsoft Office Suite applications.

• When emailing RFI responses, the required naming convention in the subject line should be the following: RFI Response | FIRM NAME | 12SAD125R0001 | Automated Mail Services Outsourced Operations.

PLAS – GL Replacement Project Page 3 of 5 Request for Information

• RFI responses must be submitted no later than 5pm ET on January 20, 2025.

• Additional Marketing Materials may be included with response; however, USDA is not at this time seeking proposals and will not accept unsolicited proposals.

PLAS – GL Replacement Project Page 4 of 5 Request for Information

7.4 PROPRIETARY OR CONFIDENTIAL INFORMATION

Any proprietary information must be marked as such either in the page footer or header.

Mark each page in your response as “Request for Information-See FAR 2.101 and 3.104.

For Government Use Only” either in the header or footer section.

USDA will not publicly disclose proprietary information obtained as a result of this RFI.

To the full extent that it is protected by law and regulations, information identified by a respondent as Proprietary or Confidential will be kept confidential.

8.0 INDUSTRY DISCUSSIONS

USDA representatives may or may not choose to meet with Respondees. Such discussions would only be intended to get further clarification of potential solutions products to meet the PLAS-GL Replacement requirements, especially any risks, issues, assumptions and/or gaps.

9.0 QUESTIONS

Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Officer, email address. Verbal questions will NOT be accepted. Questions will be answered by posting answers to SAM.gov; accordingly, answers shall NOT contain proprietary information. The Government does not guarantee that questions received after 5pm ET on July 5, 2022 will be answered.

Interested parties should send questions regarding this RFI to Contracting Officer, Pasquale Romano at pasquale.romano@usda.gov by 5pm ET on July 5, 2022. When emailing RFI questions, the required naming convention in the subject line should be the following: RFI Question(s)| FIRM NAME | 12SAD122RFI004|PLAS - GL Replacement Project.

10.0 RFI PROVISION

FAR 52.215-3 REQUEST FOR INFORMATION OR SOLICITATION FOR

PLANNING PURPOSES (OCT 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

mailto:pasquale.romano@usda.gov

PLAS – GL Replacement Project Page 5 of 5 Request for Information

(c) This solicitation is issued for the purpose of: Market Research and planning to support solicitation preparation.

(End of provision)

11.0 SUMMARY

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify solutions or products to support the Program Loan Accounting System (PLAS) - General Ledger (PLAS-GL) Replacement Project. The information provided in the RFI is subject to change and is not binding on the Government. USDA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought.

All submissions become Government property and will not be returned.