Reverse Osmosis Water System Preventative Maintenance

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
W91ZLK-24-R-0006
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

Place of performance
Aberdeen Proving Ground, Maryland 21005, United States

Notice details come from SAM.gov. Updated .

About this opportunity

This solicitation seeks proposals for preventative maintenance services for a reverse osmosis water system located at Aberdeen Proving Ground in Maryland. The Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground will award a firm-fixed-price contract for a base period of one year starting April 26, 2024 with two one-year option periods to provide quarterly preventative maintenance including replacement of filters and annual carbon re-bedding. Proposals are due by February 18, 2024 and will be evaluated based on technical approach and price, with award going to the lowest priced technically acceptable offeror. The deadline for questions is January 19, 2024.

This is a 100% set-aside for small businesses under NAICS code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The incumbent contractor is currently performing these services under contract number W91ZLK-21-P-0044. The place of performance will be at Aberdeen Proving Ground in Maryland. The base year is for 12 months of services with two optional one-year extensions, and offerors must provide pricing using the attached schedule of services template on a yearly basis for the base and option years.

Notice text

5 versions

Update #5 · Latest ·

Amendment One: Solicitation closing date updated to 30 calendar days. 

Amendment Two: Attachment 1 solicitation closing date updated to reflect 30 calendar days. 

Amendment Three: Questions and Answers Posted as of January 22, 2024

Amendment Four: To update the Question and Answer document access from Controlled to Public View". 

Amendment Five: Questions and Answers Posted as of January 29, 2024

Reverse Osmosis Water System Preventative Maintenance

W91ZLK-24-R-0006

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (22 December 2023).

The solicitation number for this requirement is W91ZLK-24-R-0006. This requirement has been deemed a 100% Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services:

Reverse Osmosis Water System Preventative Maintenance for Chemical Biological Center (CBC) for a Base Period of (12 month plus 2 one-year option periods). This is a non-personal service contract. This is a non-personal services contract to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the Reverse Osmosis Water system and related components (listed under Equipment) as recommended by the original manufacture.

Additional details are located within the attached Performance Work Statement (PWS).

Place of performance shall be concentrated onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

  1. All proposals shall be submitted via email with the subject line:
    1. W91ZLK-24-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)
  1. Proposals shall be submitted in two (2) separate volumes labeled:
    1. Volume I: Water Systems W91ZLK-24-R-0006 TECHNICAL Proposal
    2. Volume II: Water Systems W91ZLK-24-R-0006 PRICE Proposal
  1. Formatting
  1. Single space text
  2. Double space paragraphs
  3. 12-point minimum font
  4. Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable.
  5. Margins: All margins 1 inch
  6. Header and footer: 1.5 inches
  7. Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17-page counts as two pages)
  8. Page limitations: Volume I – 10-page limit and Volume II – 2 Pages using attached Schedule of Services
  9. Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

  1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:
  1. Volume I: Technical/Management Proposal, to be evaluated by the following factors:
    1. Technical Approach: The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).  To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS.
  1.  Volume II:  Price Proposal
  1. Proposed Firm Fixed Price for the Base Year and Two Option Years, using the Attached Schedule of Services. Contractor to provide a single price per year to accomplish all aspects of the PWS.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced.  To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach.  Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist, Ike Wright via email no later than 1600 or 4:00 P.M. Eastern Time, 19 January 2024 to ike.a.wright2.civ@army.mil and Gregory Jamison at Gregory.j.jamison.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, 8 February 2024. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Ike Wright, at ike.a.wright2.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services

Attachment 4 – Contract Provisions and Clauses

Update #4 ·

Amendment One: Solicitation closing date updated to 30 calendar days. 

Amendment Two: Attachment 1 solicitation closing date updated to reflect 30 calendar days. 

Amendment Three: Questions and Answers Posted as of January 22, 2024

Amendment Four: To update the Question and Answer document access from Controlled to Public View". 

Reverse Osmosis Water System Preventative Maintenance

W91ZLK-24-R-0006

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (22 December 2023).

The solicitation number for this requirement is W91ZLK-24-R-0006. This requirement has been deemed a 100% Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services:

Reverse Osmosis Water System Preventative Maintenance for Chemical Biological Center (CBC) for a Base Period of (12 month plus 2 one-year option periods). This is a non-personal service contract. This is a non-personal services contract to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the Reverse Osmosis Water system and related components (listed under Equipment) as recommended by the original manufacture.

Additional details are located within the attached Performance Work Statement (PWS).

Place of performance shall be concentrated onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

  1. All proposals shall be submitted via email with the subject line:
    1. W91ZLK-24-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)
  1. Proposals shall be submitted in two (2) separate volumes labeled:
    1. Volume I: Water Systems W91ZLK-24-R-0006 TECHNICAL Proposal
    2. Volume II: Water Systems W91ZLK-24-R-0006 PRICE Proposal
  1. Formatting
  1. Single space text
  2. Double space paragraphs
  3. 12-point minimum font
  4. Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable.
  5. Margins: All margins 1 inch
  6. Header and footer: 1.5 inches
  7. Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17-page counts as two pages)
  8. Page limitations: Volume I – 10-page limit and Volume II – 2 Pages using attached Schedule of Services
  9. Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

  1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:
  1. Volume I: Technical/Management Proposal, to be evaluated by the following factors:
    1. Technical Approach: The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).  To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS.
  1.  Volume II:  Price Proposal
  1. Proposed Firm Fixed Price for the Base Year and Two Option Years, using the Attached Schedule of Services. Contractor to provide a single price per year to accomplish all aspects of the PWS.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced.  To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach.  Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist, Ike Wright via email no later than 1600 or 4:00 P.M. Eastern Time, 19 January 2024 to ike.a.wright2.civ@army.mil and Gregory Jamison at Gregory.j.jamison.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, 8 February 2024. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Ike Wright, at ike.a.wright2.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services

Attachment 4 – Contract Provisions and Clauses

Update #3 ·

Amendment One: Solicitation closing date updated to 30 calendar days. 

Amendment Two: Attachment 1 solicitation closing date updated to reflect 30 calendar days. 

Amendment Three: Questions and Answers Posted as of January 22, 2024

Reverse Osmosis Water System Preventative Maintenance

W91ZLK-24-R-0006

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (22 December 2023).

The solicitation number for this requirement is W91ZLK-24-R-0006. This requirement has been deemed a 100% Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services:

Reverse Osmosis Water System Preventative Maintenance for Chemical Biological Center (CBC) for a Base Period of (12 month plus 2 one-year option periods). This is a non-personal service contract. This is a non-personal services contract to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the Reverse Osmosis Water system and related components (listed under Equipment) as recommended by the original manufacture.

Additional details are located within the attached Performance Work Statement (PWS).

Place of performance shall be concentrated onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

  1. All proposals shall be submitted via email with the subject line:
    1. W91ZLK-24-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)
  1. Proposals shall be submitted in two (2) separate volumes labeled:
    1. Volume I: Water Systems W91ZLK-24-R-0006 TECHNICAL Proposal
    2. Volume II: Water Systems W91ZLK-24-R-0006 PRICE Proposal
  1. Formatting
  1. Single space text
  2. Double space paragraphs
  3. 12-point minimum font
  4. Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable.
  5. Margins: All margins 1 inch
  6. Header and footer: 1.5 inches
  7. Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17-page counts as two pages)
  8. Page limitations: Volume I – 10-page limit and Volume II – 2 Pages using attached Schedule of Services
  9. Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

  1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:
  1. Volume I: Technical/Management Proposal, to be evaluated by the following factors:
    1. Technical Approach: The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).  To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS.
  1.  Volume II:  Price Proposal
  1. Proposed Firm Fixed Price for the Base Year and Two Option Years, using the Attached Schedule of Services. Contractor to provide a single price per year to accomplish all aspects of the PWS.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced.  To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach.  Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist, Ike Wright via email no later than 1600 or 4:00 P.M. Eastern Time, 19 January 2024 to ike.a.wright2.civ@army.mil and Gregory Jamison at Gregory.j.jamison.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, 8 February 2024. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Ike Wright, at ike.a.wright2.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services

Attachment 4 – Contract Provisions and Clauses

Update #2 ·

Amendment One: Solicitation closing date updated to 30 calendar days. 

Amendment Two; Attachment 1 solicitation closing date updated to reflect 30 calendar days. 

Reverse Osmosis Water System Preventative Maintenance

W91ZLK-24-R-0006

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (22 December 2023).

The solicitation number for this requirement is W91ZLK-24-R-0006. This requirement has been deemed a 100% Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services:

Reverse Osmosis Water System Preventative Maintenance for Chemical Biological Center (CBC) for a Base Period of (12 month plus 2 one-year option periods). This is a non-personal service contract. This is a non-personal services contract to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the Reverse Osmosis Water system and related components (listed under Equipment) as recommended by the original manufacture.

Additional details are located within the attached Performance Work Statement (PWS).

Place of performance shall be concentrated onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

  1. All proposals shall be submitted via email with the subject line:
    1. W91ZLK-24-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)
  1. Proposals shall be submitted in two (2) separate volumes labeled:
    1. Volume I: Water Systems W91ZLK-24-R-0006 TECHNICAL Proposal
    2. Volume II: Water Systems W91ZLK-24-R-0006 PRICE Proposal
  1. Formatting
  1. Single space text
  2. Double space paragraphs
  3. 12-point minimum font
  4. Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable.
  5. Margins: All margins 1 inch
  6. Header and footer: 1.5 inches
  7. Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17-page counts as two pages)
  8. Page limitations: Volume I – 10-page limit and Volume II – 2 Pages using attached Schedule of Services
  9. Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

  1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:
  1. Volume I: Technical/Management Proposal, to be evaluated by the following factors:
    1. Technical Approach: The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).  To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS.
  1.  Volume II:  Price Proposal
  1. Proposed Firm Fixed Price for the Base Year and Two Option Years, using the Attached Schedule of Services. Contractor to provide a single price per year to accomplish all aspects of the PWS.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced.  To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach.  Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist, Ike Wright via email no later than 1600 or 4:00 P.M. Eastern Time, 19 January 2024 to ike.a.wright2.civ@army.mil and Gregory Jamison at Gregory.j.jamison.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, 8 February 2024. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Ike Wright, at ike.a.wright2.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services

Attachment 4 – Contract Provisions and Clauses

Update #1 ·

Reverse Osmosis Water System Preventative Maintenance

W91ZLK-24-R-0006

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (22 December 2023).

The solicitation number for this requirement is W91ZLK-24-R-0006. This requirement has been deemed a 100% Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services:

Reverse Osmosis Water System Preventative Maintenance for Chemical Biological Center (CBC) for a Base Period of (12 month plus 2 one-year option periods). This is a non-personal service contract. This is a non-personal services contract to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the Reverse Osmosis Water system and related components (listed under Equipment) as recommended by the original manufacture.

Additional details are located within the attached Performance Work Statement (PWS).

Place of performance shall be concentrated onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

  1. All proposals shall be submitted via email with the subject line:
    1. W91ZLK-24-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)
  1. Proposals shall be submitted in two (2) separate volumes labeled:
    1. Volume I: Water Systems W91ZLK-24-R-0006 TECHNICAL Proposal
    2. Volume II: Water Systems W91ZLK-24-R-0006 PRICE Proposal
  1. Formatting
  1. Single space text
  2. Double space paragraphs
  3. 12-point minimum font
  4. Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable.
  5. Margins: All margins 1 inch
  6. Header and footer: 1.5 inches
  7. Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17-page counts as two pages)
  8. Page limitations: Volume I – 10-page limit and Volume II – 2 Pages using attached Schedule of Services
  9. Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

  1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:
  1. Volume I: Technical/Management Proposal, to be evaluated by the following factors:
    1. Technical Approach: The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).  To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS.
  1.  Volume II:  Price Proposal
  1. Proposed Firm Fixed Price for the Base Year and Two Option Years, using the Attached Schedule of Services. Contractor to provide a single price per year to accomplish all aspects of the PWS.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced.  To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach.  Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist, Ike Wright via email no later than 1600 or 4:00 P.M. Eastern Time, 19 January 2024 to ike.a.wright2.civ@army.mil and Gregory Jamison at Gregory.j.jamison.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, 18 February 2024. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Ike Wright, at ike.a.wright2.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services

Attachment 4 – Contract Provisions and Clauses

Files

Notice history

Notice Type Posted
Reverse Osmosis Water System Preventative Maintenance Award Award Notice
This notice Latest solicitation Solicitation

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