Residential Security Alarm Installation and Maintenance Services, US Embassy Kampala
Closed Pre-Solicitation Posted
- Solicitation number
- 19GE5025R0065
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Uganda
- Points of contact
-
- David Machen machendd@state.gov +49697535-3306
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is seeking a contractor to provide residential security alarm installation and maintenance services for the U.S. Embassy in Kampala, Uganda. The contract will involve installing government-provided alarm systems, disassembling and re-using existing systems, and performing both preventative and emergency maintenance to ensure continuous operational capability. Contractors must be knowledgeable in written and spoken English and demonstrate the ability to obtain authorization to operate and do business in Uganda. Interested firms must submit a letter of interest by April 9, 2025, to machendd@state.gov, including their company name, point of contact details, and complete physical address. Companies must also provide detailed information about their ability to obtain in-country business registration and work authorization, and include their Unique Entity Identifier (UEI) number.
The pre-solicitation notice indicates this will be a firm fixed-price contract planned for award in the second quarter of 2025, with no specific set-aside designation. The procurement falls under NAICS category 561621 for Security Systems Services and PSC category N063 for alarm and security detection system installation. While no specific award value is mentioned, the contract will cover residential security alarm services at U.S. Embassy properties, including operation and maintenance of a radio repeater station to ensure connectivity. Potential contractors must be registered in the System for Award Management (SAM) and be prepared to navigate entry and work visa requirements in Uganda. The solicitation package will only be provided to companies that submit a complete application and letter of interest, with failure to provide required documentation potentially resulting in disqualification from the competitive process.
Notice text
Residential Security Alarm Installation and Maintenance Services, U.S. Embassy Kampala, Uganda
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a firm fixed-price contract during the second quarter of calendar year 2025.
The Contractor shall perform residential security alarm installation and maintenance services, which shall include, but is not limited to, installing government provided alarm systems, as well as disassembling alarm systems for re-use, at the rented/leased Government properties for the Regional Security Office at the American Embassy Kampala, Uganda. The winning contractor shall also perform both preventative and emergency maintenance services that shall ensure the continuous operational capability of each system. Additionally, the contractor shall operate and maintain the repeater station, used to ensure radio connectivity.
Companies interested in the solicitation should express their interest by written correspondence, no later than Wednesday, April 9, 2025, at the following email address (machendd@state.gov) and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE.
Firms shall be knowledgeable in written and spoken English.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Uganda:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;
b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Kampala, Uganda. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Contract award can only be made to a contractor who is registered in the System for Award Management (SAM).
Please provide your 12-character alphanumeric Unique Entity Identifier when applying to participate in this procurement action.
UEI number: ______________________
System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
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