Residential HVAC maintenance at various locations

The Department of the Interior National Park Service Northeast Region is soliciting comprehensive residential HVAC maintenance services for Valley Forge National Historical Park in King of Prussia, Pennsylvania. The contract requires maintenance of 19 heating systems and 2 air conditioning systems across sixteen locations, including seasonal start-ups, annual system certifications, and emergency and non-emergency repair services. Contractors must demonstrate at least five years of successful HVAC maintenance experience and provide a minimum of three references, with services to be performed by certified HVAC mechanics possessing minimum five years journeyman experience. The procurement will be awarded on a firm fixed price basis, with quotes due by July 25, 2025, at 12:00pm Eastern Time. A mandatory site visit is scheduled for July 7, 2025, at 10:00am, and all offerors must maintain active SAM registration and submit proposals electronically via email.

This opportunity is designated as a total small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million. The contract structure includes a base year from August 1, 2025, to July 31, 2026, with three optional one-year extensions potentially extending services through July 31, 2029. Service limitations include a maximum of 10 non-emergency calls annually (capped at 8 labor hours and $2,500 per call, not exceeding $15,000 annually) and up to 3 emergency calls per year with one-hour response time requirements and $1,500 per-call material limits. The work encompasses maintenance of diverse heating systems including 15 oil/gas boilers, one steam boiler, one propane furnace, and two oil furnaces distributed across sixteen residential and support buildings throughout the national historical park. Performance will occur at various locations within Valley Forge National Historical Park, with detailed location specifications provided in the attached Excel spreadsheet covering sites such as Furnace House, Knox Tindle, Paint Shop, and Ranger Station.