Reservation System RFI
Closed Pre-Solicitation Posted
- Solicitation number
- N45711A-25-I-0006
- Agency
-
Naval Supply Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Supply Systems Command is seeking vendor capabilities for a modernized Department of Defense Morale, Welfare, and Recreation (MWR) Reservation System through this Request for Information (RFI). This is a sources sought announcement issued for planning and information purposes only and does not constitute a binding commitment to contract. The system must support 12 million+ patrons annually across 300 military bases domestically and internationally, with initial focus on vehicle storage, marinas, and recreational lodging programs. Vendors must address four primary requirement areas: strategic program management, system development, system implementation, and system maintenance support. Required system capabilities include an intuitive user interface, integration with existing authentication services, APIs for interoperability with Property Management Systems and Point of Sale systems, comprehensive reporting and analytics, waitlist management, and administrator oversight capabilities. Vendors must also demonstrate past performance on similar DoD or federal agency projects, PCI compliance and IT security measures, cloud-based infrastructure details including FedRAMP authorization status, and expected design and implementation timeframes. The RFI deadline, which was originally September 30, 2025, has been extended multiple times with the final deadline of December 18, 2025, at 3:00 p.m. Central Time, and no additional questions are being accepted.
This procurement includes no set-aside designations, and no incumbent contractors or current award values have been identified in the available documentation. The government anticipates issuing a Request for Proposal within six months of the RFI closing and plans to limit RFP distribution to contractors who respond to this RFI, indicating a single defense-wide contract rather than branch-specific contracts. The system is intended to integrate all Department-wide MWR reservation systems currently used across military branches and worldwide installations to provide a singular gateway for defense-wide reservations. Implementation is planned through a cross-functional, branch-wide approach with intent for mandatory adoption across all Department installations. Specific budget information has not been published. Interested vendors should submit responses to Jasmyn Payne, Contracting Officer, at jasmyn.m.payne.naf@us.navy.mil, understanding that all submission costs are the sole responsibility of the responding contractor with no compensation provided by the government.
Notice text
5 versions
Update #5 · Latest ·
UPDATE 14 November 2025. RFI has been extended through 18 December 2025 3pm CT. Answers to questions previously submitted will be posted soon. No additional questions are being accepted.
__________
UPDATE 14 November 2025. RFI has been extended through 25 November 2025 3pm CT. Answers to questions previously submitted will be posted soon. No additional questions are being accepted.
____________
UPDATE 16 October 2025. RFI has been extended through 17 November 2025 3pm CT. Answers to questions previously submitted will be posted soon. No additional questions are being accepted.
____________
UPDATE15 October 2025: RFI has been extended through 3 November 2025 3pm CT. Answers to questions previously submitted will be posted soon. No additional questions are being accepted.
______________________________________________________________
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This Source Sought Notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the NAFI to contract for any supply or service whatsoever. Further, the Non-appropriated Fund Instrumentality (NAFI) is not at this time seeking proposals/quotes and will not accept unsolicited proposals. Responders are advised that the NAFI will not pay for any information or administrative costs incurred in response to this notice; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
See Attachment for complete RFI
Update #4 ·
UPDATE 14 November 2025. RFI has been extended through 25 November 2025 3pm CT. Answers to questions previously submitted will be posted soon.
____________
UPDATE 16 October 2025. RFI has been extended through 17 November 2025 3pm CT. Answers to questions previously submitted will be posted soon.
____________
UPDATE15 October 2025: RFI has been extended through 3 November 2025 3pm CT. Answers to questions previously submitted will be posted soon.
______________________________________________________________
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This Source Sought Notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the NAFI to contract for any supply or service whatsoever. Further, the Non-appropriated Fund Instrumentality (NAFI) is not at this time seeking proposals/quotes and will not accept unsolicited proposals. Responders are advised that the NAFI will not pay for any information or administrative costs incurred in response to this notice; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
See Attachment for complete RFI
Update #3 ·
UPDATE 16 October 2025. RFI has been extended through 17 November 2025 3pm CT. Answers to questions previous submitted will be posted soon.
____________
UPDATE15 October 2025: RFI has been extended through 3 November 2025 3pm CT. Answers to questions previous submitted will be posted soon.
__________________________________________________________________________________
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This Source Sought Notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the NAFI to contract for any supply or service whatsoever. Further, the Non-appropriated Fund Instrumentality (NAFI) is not at this time seeking proposals/quotes and will not accept unsolicited proposals. Responders are advised that the NAFI will not pay for any information or administrative costs incurred in response to this notice; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
See Attachment for complete RFI
Update #2 ·
UPDATE: RFI has been extended through 3 November 2025 3pm CT. Answers to questions previous submitted will be posted soon.
____________________________________________________________________________________
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This Source Sought Notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the NAFI to contract for any supply or service whatsoever. Further, the Non-appropriated Fund Instrumentality (NAFI) is not at this time seeking proposals/quotes and will not accept unsolicited proposals. Responders are advised that the NAFI will not pay for any information or administrative costs incurred in response to this notice; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
See Attachment for complete RFI
Update #1 ·
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This Source Sought Notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the NAFI to contract for any supply or service whatsoever. Further, the Non-appropriated Fund Instrumentality (NAFI) is not at this time seeking proposals/quotes and will not accept unsolicited proposals. Responders are advised that the NAFI will not pay for any information or administrative costs incurred in response to this notice; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
See Attachment for complete RFI
Files
| File | Type | Posted |
|---|---|---|
| HDQMWR-25-I-0002 RFI.docx | DOCX document | |
| QA N4571A-25-I-0006.docx | DOCX document | |
| N4571A-22-I-0002 RFI.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity