Request for quotes for Preventive Maintenance services for Consular Interview Audio System
Closed Solicitation Posted
- Solicitation number
- 19SF2026Q0018
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Cape Town Western Cape 7945 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, U.S. Consulate General Cape Town, seeks quotations for preventive maintenance services for the Consular Interview Audio System, with quotations due September 22, 2026 at 10:00 SAST and a mandatory pre-quotation conference and site visit on September 15, 2026 at 10:00 SAST. The Government intends to award a firm-fixed-price contract to the responsible offeror submitting the lowest-priced, technically acceptable quotation.
Place of performance is Cape Town, South Africa. The contract structure consists of a base year plus four one-year option years. The NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance; PSC code is J059.
The system comprises a 20U equipment rack with Crestron controllers, QSC processors, JBL speakers, and microphone arrays serving multiple interview windows. Required services include live customer support with four-business-hour remote response via phone or video conference, on-demand service calls scheduled within one business day and performed within three business days, and routine bi-annual maintenance inspections with detailed reporting.
Offerors must demonstrate a minimum of ten years of recent experience in audio-visual system maintenance and installation, obtain Defense Base Act insurance, provide proof of required licenses and permits, and supply past performance references from at least three relevant contracts within the past five years. All quotations must include completed SF-1449, Section I Pricing, Section 5 Representations and Certifications, IRS Form W-14, proof of SAM registration, and be submitted electronically to capetown_quotation@state.gov in MS-Word, MS-Excel, or Adobe PDF format (maximum 25MB). Attendees at the pre-quotation conference must submit full name, identification number, and vehicle information by September 10 to FordN@state.gov. Technical acceptability is evaluated on demonstrated understanding of requirements, ability to provide live remote support, possession of specialized tools and equipment, quality control procedures, personnel qualifications, relevant technical experience, past performance, and compliance with local licensing and health and safety requirements.
Notice text
The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0018 for the provision of Preventive Maintenance Services for the Consular Interview Audio System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.
The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein.
A mandatory pre-quotation conference and site visit will be held on Tuesday, September 15 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.
Quotations must be submitted electronically to capetown_quotation@state.gov no later than Tuesday, September 22, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.
Files
| File | Type | Posted |
|---|---|---|
| Consular Audio System PM Soliciation - 19SF2026Q0018.docx | DOCX document |
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