Request for Quote- “Event management/ planning of U. S. -India Space Business Forum in Bengaluru”
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 191N6025Q0010_PR15569378
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541618 Other Management Consulting Services
- Place of performance
- Bengaluru Karnataka India
- Points of contact
-
- Malathy Ravi chennaiprocurement@state.gov +914428574000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General Chennai is seeking event management and planning services for a U.S.-India Space Business Forum to be held in Bengaluru, India in December 2025. The Department of State requires comprehensive event management services for a two-day conference targeting 200 participants, including pre-event planning, marketing and communication, speaker coordination, venue management, catering, audio/visual equipment, registration services, and structured networking sessions focused on commercial space cooperation between the U.S. and India. Contractors must have at least five years of event management experience, provide a competent English-speaking project manager, maintain proper business licenses, and demonstrate capability to handle all required personnel and resources. The award will be made to the lowest-priced, technically acceptable responsible bidder meeting all consulate requirements. Technical queries must be submitted by September 9, 2025 at 3:00 p.m. IST, with final quotations due by September 18, 2025 at 3:00 p.m. IST via email to ChennaiProcurement@state.gov.
This solicitation has no set-aside designation and is primarily intended for local vendors in India, though all responsible sources may submit quotations. No incumbents or current contractors are identified in the documentation. While no specific contract value or budget range is disclosed, contractors must register in the System for Award Management (SAM) for orders over $30,000, indicating the contract value may exceed this threshold. The event is scheduled for December 2025 as a two-day conference accommodating 200 participants from government, business, and industry sectors. Performance will take place in Bengaluru, Karnataka, India, with the contractor responsible for managing all aspects of the forum including B2B matchmaking sessions and networking activities designed to foster bilateral commercial space engagement between the two countries.
Notice text
DATE: September 03, 2025
Consulate Chennai’s Solicitation #: 191N6025Q0010 - PR15569378
Request for Quote- “Event management/ planning of U.S.-India Space business forum in Bengaluru”
The U.S. Consulate General Chennai invites you to participate in this solicitation for “Event management/ planning of U.S.-India Space business forum in Bengaluru” as described in the attached solicitation documents.
The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Deadline to submit technical queries: Tuesday, September 09, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Thursday, September 18, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- This solicitation is intended mainly for local vendors.
Points of Contact:
Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov
Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6025Q0010- PR15569378 – Event management/ planning of U.S.-India Space business forum in Bengaluru”. Please do not submit your quotation via courier. Quotes submitted to any other email address and/or after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6025Q0010 - PR15569378– RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6025Q0010 - PR15569378 – Scope of Work (SOW) (Read the document completely before submission of quote).
- 191N6025Q0010 - PR15569378 – Vendor QA Sheet (Submit your queries as per this format).
- CLAUSES – Non-Commercial Items.
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
- Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
- Annex B / Contractor Safety and Health Requirements.
Files
| File | Type | Posted |
|---|---|---|
| 191N6025Q0010-PR15569378- RFQ letter.pdf | ||
| Technical Evaluation form.docx | DOCX document | |
| NDAA Compliance Form.doc | DOC document | |
| Annex B - Contractor Safety and Health requirements.doc | DOC document | |
| 191N6025Q0010-PR15569378-SOW-U.S.-India Space business forum in Bengaluru.pdf | ||
| 191N6025Q0010-PR15569378-Vendor QA Sheet.pdf | ||
| Clauses - Non-Commercial Items.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Solicitation Amendment | Special Notice | |
| Answers to Vendor's Questions for 191N6025Q0010_PR15569378 | Special Notice | |
| This notice | Solicitation |
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