191N6025Q0010-PR15569378- RFQ letter.pdf

This document is a Request for Quotation (RFQ) issued by the U.S. Consulate General in Chennai, India, soliciting event management and planning services for a U.S.-India Space Business Forum in Bengaluru. The solicitation (No. 191N6025Q0010 - PR15569378) seeks competitive quotes from responsible bidders for organizing the event, with a firm fixed price contract and no additional charges for currency fluctuation.

Key details include a technical query deadline of September 9, 2025, and a solicitation submission deadline of September 18, 2025. The award will be made to the lowest-priced, technically acceptable responsible bidder meeting consulate requirements. Vendors must register in the System for Award Management (SAM) for orders over $30,000, provide a breakdown of GST and other charges, and comply with safety requirements. Payment will be made via Electronic Fund Transfer within 30 days of service completion, with no advance payments allowed. The solicitation is primarily intended for local vendors in India.