Answers to Vendor's Questions for 191N6025Q0010_PR15569378

This Special Notice from the Department of State provides answers to vendor questions regarding RFQ 191N6025Q0010_PR15569378, which was posted on September 12, 2025 with a due date of September 18, 2025. The solicitation seeks event management services for a U.S.-India Space Business Forum scheduled for December 2025 in Bengaluru, India. The Department of State is looking for a qualified event management agency to organize a comprehensive two-day conference that will bring together 200 participants to focus on commercial space collaboration between the United States and India. This Special Notice falls under NAICS code 541618 for Other Management Consulting Services and PSC category R408 for Support-Professional Program Management/Support, indicating the professional nature of the required services.

The primary objective of this solicitation is to facilitate business connections and highlight recent successes in U.S.-India space collaboration through a professionally managed forum covering key areas including market access, foreign direct investment, government procurement, and export controls. Vendors must provide comprehensive event management services including speaker logistics coordination, emcee services, professional photo and videography, full catering services with coffee, lunch, snacks and networking reception, and securing an appropriate venue in Bengaluru's central business district. The solicitation requires an all-inclusive pricing structure where vendors must incorporate all event-related costs into their quotations. The U.S. Foreign Commercial Service will support the event through promotion via business networks, and while exhibitions are not explicitly required, they may be considered with prior Contracting Officer approval. Given the tight timeline between the posting date and due date, contractors have only six days to submit their responses to this international event management opportunity.