Request for Proposals: On-Premises Intellectual Property (IP) and Technology Transfer (T2) Database and Related Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HT9425-25-R-0051
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Frederick, Maryland 21702, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Army Medical Research Acquisition Activity (USAMRAA) is seeking to procure an on-premises Intellectual Property (IP) and Technology Transfer (T2) database software system for the U.S. Army Medical Research and Development Command's Office of General Council. The commercial software solution must provide comprehensive tools for data capture, reporting, document generation, and workflow establishment, specifically for tracking patents, invention disclosures, and technology transfer agreements. The system will be hosted on a local server at Fort Detrick, Maryland, and must be compatible with Microsoft Windows Server 2019 and SQL Server 2019, with integration capabilities for DoD authentication procedures. Proposals will be evaluated using a best value tradeoff source selection approach, focusing on operating/performance characteristics, technical approach, management methodology, past performance, and small business participation. The proposal submission deadline is May 12, 2025, at 9:00am Eastern Time, with potential offerors required to provide detailed documentation demonstrating their capability to meet the government's specific technical and functional requirements.
The solicitation is an unrestricted contract with NAICS code 513210 and a $47 million size standard, with the current incumbent being Anaqua, Inc. under previous contracts HT9425-24-P-0056 and W81XWH-18-P-0188. The total contract value is approximately $4,266,597.50, covering a 12-month base period from June 30, 2025, to June 29, 2026, with three optional 6-month extension periods potentially extending the contract through December 31, 2027. The contract structure is a Firm Fixed Price with Cost-type Other Direct Costs, and it will include provisions for software licensing, customer support, training, and potential customization of additional modules. The system must support tracking of approximately 25,000 legacy records and provide comprehensive support for IP management across USAMRDC's research and development ecosystem. Contractors will be expected to provide ongoing system maintenance, periodic software updates, and support services that meet rigorous cybersecurity and DoD risk management standards.
Notice text
4 versions
Update #4 · Latest ·
The Request for Proposals (RFP) is being issued using Simplified Acquisition Procedures under the authority of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services.
************As a result of Amendment 03, issued on 09 May 2025, further changes have been made to Subfactor #3 under Factor 1, "OPERATING/PERFORMANCE CHARACTERISTICS (GO/NO-GO)." A corresponding change has been made within the Performance Work Statement (Attachment 1). There are no other changes or updates************
************As a result of Amendment 02, issued on 09 May 2025, changes have been made to Subfactor #3 under Factor 1, "OPERATING/PERFORMANCE CHARACTERISTICS (GO/NO-GO)." A corresponding change has been made within the Performance Work Statement (Attachment 1). There are no other changes or updates************
************As a result of Amendment 01, issued on 25 April 2025, questions and answers have been posted as an attachment to this announcement. See "Questions Received in Response to HT9425-25-R-0051" for the full Q&A. There are no other changes or updates************
The United States Army Medical Research Acquisition Activity (USAMRAA) is seeking to procure licenses and related services for a Commercial Patent Docketing and Database Software System for the United States Army Medical Research and Development Command (USAMRDC) Office of General Council (OGC), Medical Research and Development Law Branch. The docketing and patent database system (also referred to as Intellectual Property (IP) and Technology Transfer (T2) database system) shall be hosted on-premises (on a local server at Fort Detrick, Maryland) and provide tools for data capture, reporting, document generation, and establishing workflows, as further defined within the Minimum Essential Characteristics incorporated into this combined synopsis / solicitation via the Performance Work Statement (Attachment 1). Additionally, this procurement action includes associated customer support services, periodic software and system updates, training, and some flexibility for configuration and customization.
All interested parties shall provide a proposal in accordance with the solicitation instructions and requirements detailed within this combined synopsis/solicitation no later than May 12, 2025, at 9:00am Eastern Time (ET). Proposals will be evaluated on the basis of best value tradeoff source selection procedures.
Update #3 ·
The Request for Proposals (RFP) is being issued using Simplified Acquisition Procedures under the authority of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services.
************As a result of Amendment 02, issued on 09 May 2025, changes have been made to Subfactor #3 under Factor 1, "OPERATING/PERFORMANCE CHARACTERISTICS (GO/NO-GO)." A corresponding change has been made within the Performance Work Statement (Attachment 1). There are no other changes or updates************
************As a result of Amendment 01, issued on 25 April 2025, questions and answers have been posted as an attachment to this announcement. See "Questions Received in Response to HT9425-25-R-0051" for the full Q&A. There are no other changes or updates************
The United States Army Medical Research Acquisition Activity (USAMRAA) is seeking to procure licenses and related services for a Commercial Patent Docketing and Database Software System for the United States Army Medical Research and Development Command (USAMRDC) Office of General Council (OGC), Medical Research and Development Law Branch. The docketing and patent database system (also referred to as Intellectual Property (IP) and Technology Transfer (T2) database system) shall be hosted on-premises (on a local server at Fort Detrick, Maryland) and provide tools for data capture, reporting, document generation, and establishing workflows, as further defined within the Minimum Essential Characteristics incorporated into this combined synopsis / solicitation via the Performance Work Statement (Attachment 1). Additionally, this procurement action includes associated customer support services, periodic software and system updates, training, and some flexibility for configuration and customization.
All interested parties shall provide a proposal in accordance with the solicitation instructions and requirements detailed within this combined synopsis/solicitation no later than May 12, 2025, at 9:00am Eastern Time (ET). Proposals will be evaluated on the basis of best value tradeoff source selection procedures.
Update #2 ·
The Request for Proposals (RFP) is being issued using Simplified Acquisition Procedures under the authority of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services.
************As a result of Amendment 01, issued on 25 April 2025, questions and answers have been posted as an attachment to this announcement. See "Questions Received in Response to HT9425-25-R-0051" for the full Q&A. There are no other changes or updates************
The United States Army Medical Research Acquisition Activity (USAMRAA) is seeking to procure licenses and related services for a Commercial Patent Docketing and Database Software System for the United States Army Medical Research and Development Command (USAMRDC) Office of General Council (OGC), Medical Research and Development Law Branch. The docketing and patent database system (also referred to as Intellectual Property (IP) and Technology Transfer (T2) database system) shall be hosted on-premises (on a local server at Fort Detrick, Maryland) and provide tools for data capture, reporting, document generation, and establishing workflows, as further defined within the Minimum Essential Characteristics incorporated into this combined synopsis / solicitation via the Performance Work Statement (Attachment 1). Additionally, this procurement action includes associated customer support services, periodic software and system updates, training, and some flexibility for configuration and customization.
All interested parties shall provide a proposal in accordance with the solicitation instructions and requirements detailed within this combined synopsis/solicitation no later than May 12, 2025, at 9:00am Eastern Time (ET). Proposals will be evaluated on the basis of best value tradeoff source selection procedures.
Update #1 ·
The Request for Proposals (RFP) is being issued using Simplified Acquisition Procedures under the authority of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services.
The United States Army Medical Research Acquisition Activity (USAMRAA) is seeking to procure licenses and related services for a Commercial Patent Docketing and Database Software System for the United States Army Medical Research and Development Command (USAMRDC) Office of General Council (OGC), Medical Research and Development Law Branch. The docketing and patent database system (also referred to as Intellectual Property (IP) and Technology Transfer (T2) database system) shall be hosted on-premises (on a local server at Fort Detrick, Maryland) and provide tools for data capture, reporting, document generation, and establishing workflows, as further defined within the Minimum Essential Characteristics incorporated into this combined synopsis / solicitation via the Performance Work Statement (Attachment 1). Additionally, this procurement action includes associated customer support services, periodic software and system updates, training, and some flexibility for configuration and customization.
All interested parties shall provide a proposal in accordance with the solicitation instructions and requirements detailed within this combined synopsis/solicitation no later than May 12, 2025, at 9:00am Eastern Time (ET). Proposals will be evaluated on the basis of best value tradeoff source selection procedures.
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Notice history
| Notice | Type | Posted |
|---|---|---|
| SynopsIs of Contract Award: On-Premises Intellectual Property (IP) and Technology Transfer (T2) Database and Related Services | Award Notice | |
| This notice | Solicitation | |
| Request for Information/Sources Sought: On-Premises Intellectual Property (IP) and Technology Transfer (T2) Database and Related Services | Pre-Solicitation |
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