Request for Information (RFI) for Holiday Refrigerated Trailer Rentals

The Defense Commissary Agency (DeCA) has issued a Request for Information (RFI) for refrigerated trailer rentals to support holiday food storage at 33 commissary locations across the Continental United States and Alaska during the 2026 holiday season. Interested contractors must demonstrate capability to manage simultaneous operations across multiple geographic areas, provide 24-hour emergency response with a 2-hour maximum response time for equipment malfunctions, and ensure 24-hour repair or substitute trailer provision. All trailers must comply with FDA Food Safety Modernization Act and NSF certification requirements, be properly sanitized for food contact, and be fully operational upon delivery. Contractors must also obtain installation passes and personnel security clearances at no additional cost and submit invoices through the Wide Area Work Flow (WAWF) system. Responses to this RFI are due by 2:00 PM EDT on April 10, 2026, and must be submitted via email to david.mootz@deca.mil; however, this RFI does not commit the government to contract and does not reimburse response costs.

The requirement encompasses 33 refrigerated trailers total—21 electric units and 12 diesel units—all 53 feet in length with roll-up doors for flexible access. Delivery is scheduled between late September and early November 2026, with pickup occurring between mid-December 2026 and mid-January 2027. Electric trailers require various power specifications ranging from 208V to 480V with amperage between 40-100 AMP at 3-phase power, while diesel trailers must be delivered with full fuel tanks. No set-aside designation has been applied to this procurement, and no specific budget range or incumbent contractor information has been disclosed in the RFI. Prospective contractors must provide company information, business size and socio-economic status documentation, a detailed capability narrative addressing geographic coordination and emergency response, and past performance on three relevant projects completed within the last three to five years.