Replacement Steamcoil - Batavia VA Medical Center

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is seeking a one-time supply contract for a replacement steam coil for Air Handling Unit 1 at the Batavia VA Medical Center in New York. This specialized steam coil is intended for the women's mental health center and must match specific technical specifications, with the brand name or equal being Rosemex. Vendors are required to field measure the coil onsite to ensure proper sizing before manufacturing and delivery. The VA is conducting market research to determine the viability of setting aside the contract for specific socio-economic categories, including service-disabled veteran-owned small businesses, veteran-owned small businesses, women-owned small businesses, HUB Zone, and 8(a) businesses. Interested contractors must provide a capability statement, examples of similar work, DUNS number, and socio-economic status, with responses due by October 17, 2025 at 12:00 PM Eastern Time under solicitation number 36C24226Q0051.

Currently, no set-aside designation has been applied to this procurement as the VA is still conducting market research to determine appropriate socio-economic categories for potential set-aside consideration. The contract calls for the supply of one steam coil unit, representing a relatively small-scale procurement focused on a single specialized HVAC component. The successful vendor will be required to deliver the steam coil within 30 days of receiving the purchase order and must provide a one-year manufacturer's warranty on the equipment. No incumbent contractor or current service provider is mentioned in the documentation, suggesting this may be a new requirement or the first competitive procurement for this specific replacement part. While no specific contract value or budget range is disclosed in the sources sought notice, the single-unit quantity and specialized nature of the steam coil indicate this is likely a lower-dollar value procurement typical of facility maintenance and repair requirements.