36C24226Q0051 Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Replacement Steamcoil Batavia VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 10468-3904

SOLICITATION NUMBER* 36C24226Q0051

RESPONSE DATE/TIME/ZONE 10-17-2025 12:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 4940

NAICS CODE* 334512

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

POINT OF CONTACT*

Morgan Weeks

Morgan.Weeks1@va.gov

Morgan.Weeks1@va.gov

(607) 664-4708

PLACE OF PERFORMANCE

ADDRESS 222 Richmond Avenue

Batavia New York

POSTAL CODE 14020

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in 222 Richmond Avenue, Batavia, New York, 14020

1. The VA is seeking to provide for this requirement for a FFP Service contract to replace one (1) steam coil that matches the specifications provided within this statement of work (SOW). Brand name or Equal, Rosemex. Companies must field measure coil onsite to ensure proper sizing for replacement

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Morgan Weeks and email Morgan.Weeks1@va.gov prior to closing date and time on Sources sought notice.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran- Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

mailto:Morgan.Weeks1@va.gov

Statement of Work

I. SUMMARY:

The Veterans Affairs Medical Center located at 222 Richmond Avenue, Batavia, New York, 14020 is seeking a one-time supply contract to purchase a replacement steam coil for AHU 1, women’s mental health center.

II. SPECIFIC TASKS:

A. Supply one (1) replacement steam coil that matches the specifications provided within this statement of work (SOW). Companies must field measure coil onsite to ensure proper sizing for replacement.

III. GENERAL SPECIFICTIONS:

A. The steam coil will be crated and stretch or shrink wrapped to protect unit from in-transit contamination or damage.

B. Units shall be UL and C-UL Listed.

IV. UNIT SPECIFICATIONS:

A. The steam coil shall meet the following specifications. Brand Name or Equal, Rosemex

1. The steam coil needs to be field measured by vendor and verify coil size with manufacturer prior to ordering.

2. Coil Type: LAMISV

3. Fins Per Inch: 6

4. APD (IN.WG): 0.24

5. TH (MBH): 408.653

6. SH (MBH): 408.653

7. LDB (F°): 102.7°

8. COND (LB/HR): 425.5

9. Steam Temp (F°): 227.12°

10. Pressure (PSIG): 5.0

11. EDB(F°): 67°

12. Air Flow: 10550.0 ft³/min

13. Face Velocity: 502.38 ft/min

14. Fins (Mat./Thk): AL/0.0085

15. Tub (Mat/Thk): CU/0.0350

XIII. DELIVERY SCHEDULE:

A. The successful bidder shall deliver all goods purchased under this contract to 222 Richmond Avenue, Batavia, New York, 14020 within thirty (30) days of receiving the signed purchase order issued from the Contracting Officer (CO).

XIV. VA INSPECTION AND ACCEPTANCE CRITERIA:

A. Upon delivery of the steam coil, the COR or designee will verify that the delivered goods satisfy this requirement, are complete, and free of defects and/or damage.

B. The vendor shall be notified within 3 duty days of receipt of unacceptable materials. The contractor shall deliver replacement materials within thirty (30) business days of notification of unacceptable materials.

XV. QUALITY ASSURANCE:

A. The vendor shall provide a one (1) year manufacturer’s warranty on the coil that covers defects in materials and workmanship.