Replacement of Vehicle
Closed Special Notice Posted
- Agency
-
US Embassy Bern
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Bern Bern 3007 Switzerland
- Points of contact
-
- Anna Peglow berngsocontracting@state.gov +41313577278
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bern, Switzerland has issued a Special Notice for the replacement of fleet vehicles, seeking qualified local vendors to supply a new vehicle. The Embassy currently operates a 2016 Black BMW XI with 60,000 km and a 2011 Grey VW T5 Caravelle with 54,000 km, both of which require replacement. This procurement opportunity is published by the Department of State through the U.S. Embassy Bern and represents a civilian agency acquisition. The notice was posted on September 5, 2025, with a submission deadline of September 25, 2025. Vendors are specifically requested to include trade-in values for the existing vehicles as part of their overall offer evaluation.
The Embassy seeks a modern, versatile vehicle with specific technical requirements including automatic transmission, hybrid powertrain, all-wheel drive capability, and seating for at least seven passengers with configurable layout. Key requirements include minimum cargo capacity of 1,800 liters, fuel efficiency of at least 30 mpg equivalent, comprehensive safety features such as adaptive cruise control and lane assist, and compliance with Euro 6 emissions standards. Eligibility is restricted to qualified local vendors based in Switzerland, ensuring proximity for service and support. Vendors must submit detailed technical specifications demonstrating compliance, warranty documentation, and after-sales service information to participate in this procurement opportunity. The vehicle must provide both passenger transport and cargo functionality while meeting stringent comfort, safety, and environmental standards.
Notice text
Vehicle Procurement Announcement
The U.S. Embassy Bern, Switzerland invites qualified local vendors based in Switzerland to submit offers for the supply of a new vehicle to replace the following fleet vehicles:
- Black BMW XI, 2016 – 60,000 km
- Grey VW T5 Caravelle, 2011 – 54,000 km
Vendors are requested to include in their proposals a trade-in value for the vehicles being replaced, which will be considered in the overall offer evaluation.
Vehicle Requirements
The Embassy is seeking a modern, versatile vehicle equipped with an automatic transmission, a hybrid (petrol/electric) powertrain, and all-wheel drive (AWD). The vehicle must be suitable for both passenger transport and cargo needs.
It should provide seating for at least seven passengers with a configurable layout, and a minimum cargo capacity of 1,800 liters with the rear seats folded or removed. A fuel efficiency of at least 30 mpg equivalent (WLTP) is required. The vehicle must come with a minimum warranty of three years or 60,000 kilometers.
Safety is of paramount importance. The vehicle must be equipped with Adaptive Cruise Control, Lane Assist, and Blind Spot Monitoring, as well as front and rear parking sensors. A rear-view camera or 360° surround view system is mandatory. Compliance with Euro 6 emissions standards or higher is required.
Inside, the vehicle should offer a high level of comfort, including three-zone automatic climate control, modular/removable seating, an integrated infotainment system with Apple CarPlay and Android Auto, and premium upholstery (fabric or leatherette).
Exterior requirements include dual power sliding side doors, minimum 17-inch alloy wheels, LED headlights and taillights, and roof rails to allow for additional cargo options.
Submission Requirements
Interested vendors must provide the following:
- Technical specifications of the proposed vehicle(s) demonstrating compliance with all requirements.
- Warranty documentation and details of after-sales service options in Switzerland.
- Delivery timeline and vehicle availability.
- Pricing in Swiss Francs (CHF), exclusive taxes, duties, registration, and delivery costs and trade-in value consideration.
- Confirmation that vehicles from outside Switzerland meet Swiss Certificate of Conformity requirements, are registerable in Switzerland, and are resellable in Switzerland.
Eligibility
This procurement is open to local vendors in Switzerland as well as vendors offering vehicles from outside Switzerland, provided that all vehicles comply with Swiss registration and resale requirements.
Submission Instructions
- All proposals must be submitted electronically to: bernprocurement@state.gov
- Deadline for submission: 25 September 2025, 16 Uhr Local Time
- Email subject line: "Vehicle Procurement Proposal"
Evaluation Criteria
Offers will be evaluated based on compliance with technical specifications, warranty coverage, delivery schedule, after-sales service options, overall cost and consideration of trade-in value. Only offers meeting all minimum requirements will be considered for award.
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| Presolicitation for U. S. Mission Geneva Official Vehicle insurance | Department of State | No set-aside |
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