Replacement Of Gas Boilers
Closed Solicitation Posted
- Solicitation number
- 19UK5626Q0023
- Agency
-
US Embassy London
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 332410 Power Boiler and Heat Exchanger Manufacturing
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- London London, City of United Kingdom
- Points of contact
-
- Procurement Office procurement_box3@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy London seeks replacement of two gas boilers at the U.S. Consulate General in Edinburgh, with quotations due May 15, 2026 at 5:00 PM BST and a mandatory site visit on April 29, 2026 at 2:00 PM BST. This is not a small business set-aside and is unrestricted as to contractor origin, though the boilers must sourced from a UK-recognized manufacturer with a UK representative.
Place of performance is Edinburgh, Scotland. The contractor must supply, deliver, install, and commission two identical condensing modular wall-hanging boilers achieving 94% gross seasonal efficiency, with stainless steel or superior primary heat exchangers, 10-year heat exchanger warranties, and compliance with both UK and US gas regulations regarding flue length and positioning. The boilers shall operate in a master-slave configuration sized to match existing capacity and operate up to 90C maximum flow temperature. All heating system components in the boiler room must be replaced, including pumps, strainers, filters, valves, headers, pipes, safety relief valves, sensors, actuators, switches, and panels. System flushing and chemical cleaning must comply with BSRIA BG29 2021. Work must comply with UK Construction Design and Management Regulations (CDM 2015) and IET wiring regulations (BS 7671). Total contract performance shall not exceed 28 calendar days, with on-site work limited to 14 calendar days maximum.
Deliverables include Operation and Maintenance Manuals, Gas Safe Certificates, Building Control notification, electrical certificates, boiler registration, manufacturer guarantees (minimum 5 years), as-fitted A3 laminated drawings, commissioning checklist, and health and safety documentation. All contractor personnel require security clearance; passport copies must be submitted immediately after award. Award will be made to the lowest priced, technically acceptable offeror on a firm fixed-price basis without discussion. Questions are due by May 1, 2026. The NAICS code is 332410 (Power Boiler and Heat Exchanger Manufacturing); PSC code is Z1AA (Maintenance of Office Buildings).
Notice text
The U.S. Embassy London requires an experienced commercial heating contractor to replace two gas boilers at the U.S. Consulate General in Edinburgh with new to match in capacity from a UK recognized manufacturer with a representative in the UK, to ensure the flues length and position comply with both local and US gas regulations, and to undertake all the associated work and provide the required documentation as described in the Statement of Work.The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools,repair parts, supplies and materials required to perform the work.
An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made are firm fixed price type agreements and payments for services will be made after the services based on quantities and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank account.
There will be a site visit at the U.S. Consulate, 3 Regents Terrace, Edinburgh EH7 5BW on April 29th, 2026 at 2pm BST. Please email procurement_box3@state.gov by COB April 24, 2026 to confirm attendance.
Any questions regarding this solicitation must be submitted to procurement_box3@state.gov by COB May 1, 2026.
Quote are due by 5pm BST on May 15, 2026 and must be submitted via email to procurement_box3@state.gov with the subject "19UK5626Q0023 - Replacement Of Gas Boilers".
Files
| File | Type | Posted |
|---|---|---|
| SOW - Edinburgh Boilers 19UK5626Q0023 - V2.pdf | ||
| QAs - 19UK5626Q0023 Replacement Of Gas Boilers.pdf | ||
| SF 18 - 19UK5626Q0023.docx | DOCX document | |
| SOW - Edinburgh Boilers 19UK5626Q0023.pdf | ||
| Att1. Contractors clearance form.PDF | ||
| FAR Clauses FAC.pdf |
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