Replace Deteriorated Hot Water Piping in CMR
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a firm fixed-price contract for replacing deteriorated domestic hot water supply and return copper pipes in the Chief of Mission Residence (CMR) attic at the U.S. Embassy in Tokyo, Japan. The solicitation requires contractors to replace existing hot water piping using Aluminum Reinforced Polyethylene piping, install new bronze gate valves, and perform comprehensive leak testing and system validation. All contractors must be registered in the System for Award Management (SAM) database and will be evaluated on a lowest-priced, technically acceptable basis. A mandatory pre-quotation conference is scheduled for March 18, 2025, with quotation submissions due by April 1, 2025, at 12:00 noon Japan Standard Time. Electronic submissions are permitted, with a file size limit of 15MB per email, and contractors must provide proof of insurance and comply with local safety standards.
The contract opportunity is not set aside for any specific business category and is open to all responsible sources. The anticipated contract value ranges between $25,000 and $100,000, with a 30-calendar day completion timeline. Work will be performed at the U.S. Embassy Tokyo located at 1-10-5 Akasaka, Minato-ku, Tokyo, with strict work constraints including a maximum 7-hour daily water shutdown and permitted work hours from 08:00 to 18:00. Contractor access is contingent on Regional Security Office background checks, and work scheduling is highly dependent on the Ambassador's presence and embassy events. The existing hot water piping, last updated in 1995, will be replaced using specialized techniques like pipe freezing, with the contractor responsible for off-site material disposal and providing a one-year warranty on workmanship and the completed system.
Notice text
Enclosed is a Request for Quotations (RFQ) for a firm fixed price type contract for replacement services of Domestic Hot Water Supply at the Ambassador’s Residence (CMR) in Tokyo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Replace Deteriorated Hot Water Piping in CMR | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 657-27-107JC, Replace Select Hot Water Heating System | Veterans Integrated Service Network 15 | Service-Disabled Veteran-Owned Small Business Sole Source | |
| DCDO Septic Tank and Sewage Treatment Maintenance | Pacific Air Forces | No set-aside | |
| Combined Synopsis/Solicitation Notice: Maintenance of Commissary Refrigeration Systems and Repair of Refrigeration, Heating, Ventilation, and Air Conditioning Systems (HVAC) at Hario and Sasebo, Japan | ENDIST Japan | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity