19JA8025Q0009 - Amendment A0001 SF30 - signed.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

See Item 16C.

4. REQUISITION/PURCHASE REQ. NO.

PR15158197 / PR15180065

5. PROJECT NO.

6. ISSUED BY CODE 7. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR

9a. AMENDMENT OF SOLICITATION NO.

19JA8025Q0009

9b. DATED (SEE ITEM 11) March 25, 2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation, or as amended, by one of the following methods:

(a) by completing Items 8 and 15 and returning one copy of the amendment;

(b) by acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

Not applicable.

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS;

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER:

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

See following pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print)

16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(signature of Contracting Officer)

16C. DATE SIGNED

March 25, 2025

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-

83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Request for Quotations (RFQ) No. 19JA8025Q0006 Amendment No. 0001

The purpose of this amendment to the solicitation is to:

a) Revise Subsections 3.1.2 Preparation, Job Site Conditions, and Removal Work, 3.2.1 and 3.2.2 Hote Water Pipes, and 3.3 Testing and Operation under Section 3. Technical Provisions on page 3 and 4 of the Statement of Work (SOW), Attachment I-1 of the Request for Quotation (RFQ), effective the date of the Contracting Officer’s signature. As a result of the change set forth above, page 3 and 4 of the SOW, Attachment I-1 of the RFQ is hereby deleted in their entirety and replace with attached revised page 3 and 4.

b) Incorporate CMR Attic Photos as the Attachment I-3 to the RFQ. As a result of the change set forth above, page 2 of the RFQ is hereby deleted in its entirety and replaced with the attached revised page 2.

2.10 Working Hours:

The Contractor shall arrange its work schedule during the hours between 08:30 – 17:30, Monday through Friday. Should the Contractor need to work in the premises other than the hours specified herein, the Contractor shall submit a written request for any changes of the schedule to the COR well in advance for approval.

3.TECHNICAL PROVISIONS

3.1 Preparation, Job Site Considerations, and Removal Work:

3.1.1 The primary objective of this project is to replace the leaky Hot Water Copper Pipes in a manner that minimizes the hot water outages/interruptions. Drain valves on the Hot Water Supply (HWS) and Hot Water Return (HWR) shall all be replaced with new.

3.1.2 To isolate the hot water supply and return pipe, a “Deep Freeze” method should be applied initially at the Attic slab penetration on both supply and return. After the deep freeze “Ice Plug” is confirmed OK, then drain out the hot water. The Contractor shall add a new Gate Valve (JIS 10K) for the Supply and Return Piping. Please refer to the attached drawing for the location of the each pipe replacement. The Contractor is responsible for accurately measuring each location for the length and diameter of the required pipe.

3.1.3 All hangers and supports for the pipe shall be reused and/or added where necessary.

3.1.4 The Contractor shall carefully mobilize all materials, equipments, and tools to the job site.

Protection shall be made as stipulated in the preceding paragraph 2.7.

3.1.5 The work shall be planned and scheduled to minimize the hot water interruption to the possible extent. The Contractor may first layout and pre-install all the piping and make the connections in one day, to avoid multiple service interruptions.

3.1.6 Upon confirmation of complete water drainage, the Contractor shall remove the entire deteriorated pipe section, or remove after making the new connection to the new pre-installed pipes.

3.1.7 All removed items shall be maintained as described in the preceding paragraph 2.6 “Disposal of debris”.

3.2 Materials and Installation:

3.2.1 Hot Water Pipes:

Supply and install Aluminum Reinforced Polyethylene piping and Crimp/Compression Type Pipe Fittings (Super Elso Metax FC and Metacutte by SEKISUI) for pipe sizes 25A – 50A. The Contractor shall install this piping system in strict accordance with the manufacturer’s installation manual. The thermal Insulation for the pipe sizes 25A – 50A shall be 30 mm polyethylene foam type that are factory applied with the piping. All joints shall be properly treated and sealed air tight in accordance with the manufacturer’s instructions. Thermal Insulation joints abutting with the new and the existing glass wool shall be treated properly and made air tight.

3.2.2 The new Drain Valve/Air Release Valve shall be bronze body Gate Valve, Class 10K, conforming to JIS B 2011, KITZ Keepaloy (lead-free) Type, Model LN, Threaded Ends, with a plug on the end.

Basically, install in a same manner as the existing.

3.2.3 Leak check, including air purge, flushing of the rust chips and rusty water shall be performed upon completion of the installation.

3.3 Testing and Operation:

The Contractor shall perform operation leak test of the piping and valve joints, as well as valve operation.

Install a plug on the drain/air release valve upon confirmation of ‘No Leak’. If any leak occurs, the Contractor shall make all necessary repairs immediately. Any air shall be purged appropriately.

3.4 Work Inspection:

Facility Management Office will carry out inspections on the contracted work as needed during and after the work. The Contractor shall correct any found deficiencies and/or discrepancies against work requirements and specifications accordingly at no additional cost to the Embassy.

4. OTHER REQUIREMENTS:

4.1 Warranty:

The contractor shall guarantee the workmanship and end-product for a period of one (1) year from the date of acceptance by the Contracting Officer's Representative. The Contractor shall repair any found deficiencies and/or damages related to this work at no additional cost to the Government.

- END -

Atachment I-3 – CMR A�c Photos

CMR – A�c Domes�c Hot Water Supply and Return Piping Photos

Pipe Riser – Piping penetrating the floor slab behind the spiral staircase.

Supply Hot Water Pipe – Behind the spiral staircase. Make ice plug here by deep freezing and install a new Gate Valve.

Return Hot Water Pipe – Behind the spiral staircase. Make ice plug here by deep freezing and install a new Gate Valve.

Supply Hot Water Pipe running at a tight space (blue).

Worker needs to be very careful to work in this situation to avoid breaking the other piping. Please DO NOT lean or step on these pipes.

Hot and Cold Water Supply Piping running behind the spiral staircase.

This one is showing under the air duct.

Hot Water

Cold Water

Supply Hot Water Pipe running beside the Supply Cold Water.

Far end from the spiral staircase. Pass the small door, AHU-3 room.

Small door entry to AHU-3 room.

AHU-3 room. You may use this outlet receptacle (100V).

There are several more outlets in the Attic Space.

Concrete Wall penetration, leading out from AHU-3

Corner after leaving the above photo.

Drywall (gypsum board) penetration.

Hot Water Supply Pipe – Temporary repaired with black insulation. This leads to the far end (末端) and make a U-Turn as the Return Pipe.

U-Turn point at far end (末端)

Hot Water Return Pipe

Branch Hot and Cold Water piping with Existing Ball Valve leading to the floor below.

Branched Pipe with Ball Valve (typical)

Concrete wall penetration.

Branched Pipe with Ball Valve (typical)

Request for Quotations (RFQ) 19JA8025Q0009

TABLE OF CONTENTS

Standard Form 18 (SF-18), the first page.

Section A: Price

Section B: Statement of Work

Section C: Packaging and Marking

Section D: Inspection and Acceptance

Section E: Deliveries or Performance

Section F: Administrative Data

Section G: Special Requirements

Section H: Clauses

Section I: List of Attachments

Section J: Quotation Information

Section K: Evaluation Criteria

Section L: Representations, Certifications, and other Statements of Quoters

Attachments:

Attachment I-1 – Statement of Work

Attachment I-2 – Drawings

Attachment I-3 – CMR Attic Photos