Replace and upgrade ten kitchen and canteen cooler and freezer condensers

The Department of Veterans Affairs Veterans Health Administration Network Contracting Office 9 is seeking a small business contractor to replace and upgrade ten kitchen and canteen cooler and freezer condensers at the Lt. Col. Luke Weathers, Jr. VAMC in Memphis, Tennessee. The Request for Quote (RFQ) involves upgrading refrigeration equipment including condensers, evaporators, and electrical components due to existing equipment malfunctions and refrigerant leaks. Interested contractors must schedule a mandatory site visit on Tuesdays through Thursdays between 6:00 am and 4:00 pm CST, with written questions only accepted from sources that have completed a documented site visit. The quote submission deadline is May 14, 2025, by 5:00 PM EST, with an anticipated contract award date of July 17, 2025. Evaluation will be conducted using a best value approach, considering price, experience, and past performance, with contractors expected to complete work within 10 working days of arriving on-site.

The solicitation is a 100% small business set-aside with a total project value estimated at $12.5 million. The contract will be a single award open market purchase order with a performance period from July 17, 2025, to September 18, 2025, subject to potential modifications. All repair services are required to be completed within 60 calendar days after contract award or Notice to Proceed. The place of performance is located at 116 N. Pauline Street, Memphis, TN 38105. The project falls under NAICS category 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a specific Product Service Code (PSC) of J041 for maintenance and repair of refrigeration and air conditioning equipment. Potential contractors must demonstrate capability to rapidly upgrade and replace critical refrigeration infrastructure for the VA Medical Center.