Repair Aircraft Handler and Battery Replacement

Closed Solicitation Posted

Solicitation number
FA527026QB0028
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Kadena Ab Okinawa APO-A Japan

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The 18th Contracting Squadron (18CONS), Kadena Air Base, Okinawa, Japan is soliciting quotes for firm-fixed-price repair and battery replacement of four government-owned Lektro AP8850SDA aircraft handlers, with quotes due September 15, 2026 at 1100 hours JST per Amendment 0001 issued September 8.

No set-aside applies. Place of performance is Kadena Air Base, Hangar 2, Okinawa, Japan, with inspection and acceptance at contractor and destination locations (18 AMXS MXAPV, Kadena AB, Unit 5262, APO AP 96367). Work comprises comprehensive maintenance, structural welding, corrosion repainting, removal and replacement of industrial batteries with four EXILF21 550AH/5H Integrated Battery Packs, and heavy-lifting operations requiring a 3-ton UNIC crane truck and 2-ton dump truck. Performance window is 90 calendar days after receipt of order, Monday through Friday 0800–1800 hours, excluding federal holidays. Contractor personnel must maintain valid airfield escort during maintenance and comply with security requirements per DD254.

The NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance); PSC is J017. Quotes must be submitted in two volumes: technical proposal demonstrating PWS compliance and a fixed-price proposal covering Aircraft Handler Repairs & Battery Packs (CLIN 001) and On-Site Labor and Equipment Lease (CLIN 002). Local Okinawa vendors may quote in Japanese Yen, converted to USD using FY2026 DoD exchange rate of JPY 150.4415 = $1.00 USD. Quotes must be tax-exclusive; the U.S. Government is exempt from Japanese consumption tax under the US-Japan Status of Forces Agreement. Award is based on technical acceptability (pass/fail) and best value pricing, with the contracting officer retaining discretion to select technically or logistically superior quotes if cost differences are advantageous to the Air Force. Inspection and Acceptance POC is TSgt Cheavin Kim (per Amendment 0001). A pre-proposal site visit occurred August 24, 2026. Target award date is September 22, 2026.

Notice text

4 versions

Update #4 · Latest ·

Solicitation Number: FA527026QB0028

Solicitation: Repair Aircraft Handler and Battery Replacement

**UPDATE 8 Sept 2026 - Amendment 0001 has been released and formally incorporated into the following.**

1. INSPECTION AND ACCEPTANCE POC UPDATE: The Point of Contact (POC) for Inspection and Acceptance is changed from TSgt Patrick Cruz to TSgt Cheavin Kim.

2. SOLICITATION TIMELINE AND MILESTONES EXTENSION: Under the ADDENDUM TO FAR 52.212-1, the "Solicitation Timeline and Milestone" section is hereby revised to extend key dates as follows:

  • - Quote Submission Deadline (Due Date): 15 September 2026 at 1100 hrs. JST (Note: Time zone reference clarified; The system defaults to Pacific Daytime).
  • - Target Contract Award Date: 22 September 2026.

3. REMOVAL OF LABOR LINE ITEM REQUIREMENT: Under the ADDENDUM TO FAR 52.212-1, Volume 1: Technical Proposal Volume 2: Price Proposal revised. 

4. INCORPORATE THE FOLLOWING REVISED ATTACHMENTS: Performance Work Statement (dated 090126), Price Exhibit, and Questions & Answers Form.

---------------------------------------------------------------------------------------------------------------------------------------------------------

** UPDATE 28 August 2026 - NOTICE OF INDEFINITE SOLICITATION POSTPOMENT  ***

The purpose of this update is to notify all prospective offerors taht the quote submission deadline for thsi requiremetn is hereby POSPONED INDEFINITELY.

Due to outstanding technical evaluations, the Government's official responses to industry Requests for Information (RFIs) are still being finalized on our end.  To ensure all bidders have a fair and equal opportunity to incorporate these technical clarifications into their proposals, the current deadline of 31 August 2026 is suspended.

A formal solicitation amendment (SF30) establishing a new, definitive quote submission deadline will be issued on SAM.gove once the Q&A register is finalized.  The Government will provide at least five (5) business days from the release of the Q&As to submit their final proposals.

The solicitation schedule is tentatively adjusted as follows:

  1. RFI Submission Deadline (Closed): 26 August 2026 at 14:00 JST     
  2. Quote Submission Deadline: POSTPONED (New date to be established via subsequent amendment)   
  3. Target Award Date:  POSTPONED  (TBD)

-----------------------------------------------------------------------------------------------------

** NOTICE: PRE-PROPOSAL SITE VISIT ANNOUNCEMENT --

Please be advised that the Government is hosting a pre-proposal site visit on Monday, 24 August 2026.  All prospective offerors are highly encouraged to attend.

1.  Date and Time:  24 Aug 2026  at 1300hrs JST

2. Meeting Location: Gate 1,  Kadena AB  (In front of Visitor Center) 

3. Point of Contract: Hana Machida (18CONS/PKB  Contract Specialist)  hana.machida.jp@us.af.mil

REGISTRATION AND BASE ACCESS REQUIREMENTS:       

  1. To reserve your site visit,  please fill out "Reservation Sheet for Site Visit" as attached and send it to the POC, Ms. Hana Machida via e-mail   NO LATER THAN 0900hrs 24 Aug 2026, JST                                                                
  2. Due to escort transport limitation, attendance is limited to a maximum of two (2) representative per company.
  3. Pleae have Photo ID Type (Japanese Driver's License, My Number Car, Passprt) for base entry.                                NOTE: For Non-Japanese Citizens:  If you are not Japanese citizen, please bring passport or Residence card (Zairyu card) for base entry.

** IMPORTANT NOTE TO OFFERORS: SITE VIST & SOLICITATION AMENDMENT PENDING**                                              Please note that conformed solicitation amendment will be formally issued following the site visit to officially incorprate details, updated timelines, and any subsequent Q&As into the contract file.       

1. REVISED SOLICITATION SCHEDULE:

  • Site Visit Date:  24 August 2026 1300hrs JST
  • Extended RFI (Questions) :26 August 2026 1500hrs JST
  • Extended Quote Due Date: 31 August 2026 1500hrs JST
  • Extended Target Award Date : 4 September 2026                                        

-----------------------------------------------------------------------------

The 18th Contracting Squadron (18CONS), Kadena AB, Okinawa, Japan is soliciting quotes for a firm-fixed price purchase order to perform comprehensive maintenance, repair and replacement of industrial batteries on four (4) government -owned Lektro AP8850SDA Aircraft Handlers.

This requirement is funded using Department of Defense Operaration and Maintenance (O&M) funds.  

For further information, please refer to Attachment documents.

Update #3 ·

Solicitation Number: FA527026QB0028

Solicitation: Repair Aircraft Handler and Battery Replacement

** UPDATE 28 August 2026 - NOTICE OF INDEFINITE SOLICITATION POSTPOMENT  ***

The purpose of this update is to notify all prospective offerors taht the quote submission deadline for thsi requiremetn is hereby POSPONED INDEFINITELY.

Due to outstanding technical evaluations, the Government's official responses to industry Requests for Information (RFIs) are still being finalized on our end.  To ensure all bidders have a fair and equal opportunity to incorporate these technical clarifications into their proposals, the current deadline of 31 August 2026 is suspended.

A formal solicitation amendment (SF30) establishing a new, definitive quote submission deadline will be issued on SAM.gove once the Q&A register is finalized.  The Government will provide at least five (5) business days from the release of the Q&As to submit their final proposals.

The solicitation schedule is tentatively adjusted as follows:

  1. RFI Submission Deadline (Closed): 26 August 2026 at 14:00 JST     
  2. Quote Submission Deadline: POSTPONED (New date to be established via subsequent amendment)   
  3. Target Award Date:  POSTPONED  (TBD)

-----------------------------------------------------------------------------------------------------

** NOTICE: PRE-PROPOSAL SITE VISIT ANNOUNCEMENT --

Please be advised that the Government is hosting a pre-proposal site visit on Monday, 24 August 2026.  All prospective offerors are highly encouraged to attend.

1.  Date and Time:  24 Aug 2026  at 1300hrs JST

2. Meeting Location: Gate 1,  Kadena AB  (In front of Visitor Center) 

3. Point of Contract: Hana Machida (18CONS/PKB  Contract Specialist)  hana.machida.jp@us.af.mil

REGISTRATION AND BASE ACCESS REQUIREMENTS:       

  1. To reserve your site visit,  please fill out "Reservation Sheet for Site Visit" as attached and send it to the POC, Ms. Hana Machida via e-mail   NO LATER THAN 0900hrs 24 Aug 2026, JST                                                                
  2. Due to escort transport limitation, attendance is limited to a maximum of two (2) representative per company.
  3. Pleae have Photo ID Type (Japanese Driver's License, My Number Car, Passprt) for base entry.                                NOTE: For Non-Japanese Citizens:  If you are not Japanese citizen, please bring passport or Residence card (Zairyu card) for base entry.

** IMPORTANT NOTE TO OFFERORS: SITE VIST & SOLICITATION AMENDMENT PENDING**                                              Please note that conformed solicitation amendment will be formally issued following the site visit to officially incorprate details, updated timelines, and any subsequent Q&As into the contract file.       

1. REVISED SOLICITATION SCHEDULE:

  • Site Visit Date:  24 August 2026 1300hrs JST
  • Extended RFI (Questions) :26 August 2026 1500hrs JST
  • Extended Quote Due Date: 31 August 2026 1500hrs JST
  • Extended Target Award Date : 4 September 2026                                        

-----------------------------------------------------------------------------

The 18th Contracting Squadron (18CONS), Kadena AB, Okinawa, Japan is soliciting quotes for a firm-fixed price purchase order to perform comprehensive maintenance, repair and replacement of industrial batteries on four (4) government -owned Lektro AP8850SDA Aircraft Handlers.

This requirement is funded using Department of Defense Operaration and Maintenance (O&M) funds.  

For further information, please refer to Attachment documents.

Update #2 ·

Solicitation Number: FA527026QB0028

Solicitation: Repair Aircraft Handler and Battery Replacement

** NOTICE: PRE-PROPOSAL SITE VISIT ANNOUNCEMENT --

Please be advised that the Government is hosting a pre-proposal site visit on Monday, 24 August 2026.  All prospective offerors are highly encouraged to attend.

1.  Date and Time:  24 Aug 2026  at 1300hrs JST

2. Meeting Location: Gate 1,  Kadena AB  (In front of Visitor Center) 

3. Point of Contract: Hana Machida (18CONS/PKB  Contract Specialist)  hana.machida.jp@us.af.mil

REGISTRATION AND BASE ACCESS REQUIREMENTS:       

  1. To reserve your site visit,  please fill out "Reservation Sheet for Site Visit" as attached and send it to the POC, Ms. Hana Machida via e-mail   NO LATER THAN 0900hrs 24 Aug 2026, JST                                                                
  2. Due to escort transport limitation, attendance is limited to a maximum of two (2) representative per company.
  3. Pleae have Photo ID Type (Japanese Driver's License, My Number Car, Passprt) for base entry.                                NOTE: For Non-Japanese Citizens:  If you are not Japanese citizen, please bring passport or Residence card (Zairyu card) for base entry.

** IMPORTANT NOTE TO OFFERORS: SITE VIST & SOLICITATION AMENDMENT PENDING**                                              Please note that conformed solicitation amendment will be formally issued following the site visit to officially incorprate details, updated timelines, and any subsequent Q&As into the contract file.       

1. REVISED SOLICITATION SCHEDULE:

  • Site Visit Date:  24 August 2026 1300hrs JST
  • Extended RFI (Questions) :26 August 2026 1500hrs JST
  • Extended Quote Due Date: 31 August 2026 1500hrs JST
  • Extended Target Award Date : 4 September 2026                                        

-----------------------------------------------------------------------------

The 18th Contracting Squadron (18CONS), Kadena AB, Okinawa, Japan is soliciting quotes for a firm-fixed price purchase order to perform comprehensive maintenance, repair and replacement of industrial batteries on four (4) government -owned Lektro AP8850SDA Aircraft Handlers.

This requirement is funded using Department of Defense Operaration and Maintenance (O&M) funds.  

For further information, please refer to Attachment documents.

Update #1 ·

Solicitation Number: FA527026QB0028

Solicitation: Repair Aircraft Handler and Battery Replacement

The 18th Contracting Squadron (18CONS), Kadena AB, Okinawa, Japan is soliciting quotes for a firm-fixed price purchase order to perform comprehensive maintenance, repair andrepalcement of industrial batteris on four (4) government -owned Lektro AP8850SDA Aircraft Handlers.

This requirement is funded using Department of Defense Operaration and Maintenance (O&M) funds.  

For further information, please refer to Attachment documents.

Files

File Type Posted
Performance Work Statement (090126).pdf PDF
RFQ Questions and Answers Form.pdf PDF
Price Exhibit - FA527026QB0028.pdf PDF
Solicitation Amendment FA527026QB0280001 SF 30.pdf PDF
Solicitation Amendment - FA527026QB0280001.pdf PDF
Site Visit Reservation Sheet.pdf PDF
Attachment 4 - Pricing Exhibition FA527026QB028.pdf PDF
Attachment 1 - Performance of Work Statement_FA527026QB028.pdf PDF
Attachment 3 - Question Form for RFI.pdf PDF
Attachment 2- Solicitation - FA527026QB028.pdf PDF

Similar open opportunities

Opportunity Agency Set-aside Responses due
DCDO - HVAC Maintenance 96367 Japan · NAICS 238220 Pacific Air Forces No set-aside
Vehicle Maintenance Shop, Kadena Air Base, Okinawa, Japan Kadena Air Base, Okinawa, Japan · NAICS 236220 ENDIST Japan No set-aside
DCDO Grounds 96367 Japan · NAICS 561730 Pacific Air Forces No set-aside
DCDO Septic Tank and Sewage Treatment Maintenance 96367 Japan · NAICS 221320 Pacific Air Forces No set-aside
Replace DSN-HDD Generator for 78th Signal Battalion, Camp Zama, Japan. Kanagawa Japan · NAICS 335312 Pacific Air Forces No set-aside

See more similar opportunities on GovTribe

On GovTribe

Work this opportunity

  • Track it in your pipeline
  • Find teaming partners
  • Similar opportunities
  • Ask GovTribe AI about this opportunity
Try for free Login