Performance Work Statement (090126).pdf

PERFORMANCE WORK STATEMENT (PWS)

18 AMXS 67 AMU

[x4 Aircraft handler battery replacement]

Part 1

General Information

1. GENERAL: This requirement is for 18 AMXS/67 AMU Support section. 18 AMXS/67 AMU manages $200M of equipment and assets in support of sortie generation and mobility requirements. It is a non-personnel services contract.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Aircraft handlers repair work as defined in this Performance Work Statement.

1.2 Background: The aircraft handler request is of high importance because 18 AMXS utilizes the handlers to adjust aircraft into the Protective Aircraft Shelters on the flightline during Typhoon season. This enables the United States Air Force (USAF) to mobilize aircraft in the shelter without damaging the Nose Wheel Steering system of the aircraft and enables our users to have full control of placement.

1.3 Objectives: The Government requires these assets to be in mission capable status. The completion of this PWS must ensure these aircraft handers are in mission capable status.

1.4 Scope: The Government requires Aircraft handler repair work for 4 units, collection of batteries installed on the vehicle, battery assembly and welding work, removal of existing batteries and refurbishment of the existing battery enclosure, repainting work, lease charge for the 2-ton dump truck and 3 ton UNIC crane truck included].

Battery Model : EXILF21 550AH/5H Integrated Battery Pack OR APPROVED EQUAL, 36V x 8 Units / 144 Cell] Parts: WCT60 (45M)SB350 x6 +/- Terminal sets x 8 each Float type caps x8 Each Sensor equipped caps X8 float type caps x 136 Three-core level sensors x8 each Centralized battery Watering System *(Complete set with dedicated Tank).

Shipping included.

1.5 Period of Performance: 90 Day ARO. The quote must remain valid through October 2026.

1.5.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.(Refer to separate document). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1800 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.3 Place of Performance: The work to be performed under this contract will be performed at Kadena Air Base, Okinawa Hangar 2 DOD installation.

1.5.4 Type of Contract: The government will award a firm-fixed contract.

1.5.5 Security Requirements: Contractor personnel performing work under this contract must have a valid airfield escort during maintenance procedures. The successful awardee must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.5.5.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. (At the close of each work period, government facilities, equipment, and materials shall be secured.)

1.5.5.2 At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.8 Other Direct Costs: Taxes are not included in this quote due to tax exemptions.

1.5.9 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.10 Organizational Conflict of Interest: The Contracting Officer does not anticipate any work done under this contract to privy contractors to have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. However, the Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.11 PHASE IN /PHASE OUT PERIOD The Government does not anticipate a phase in/phase out period as necessary due to the anticipated period of performance.

PART 2 DEFINITIONS &

ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: [

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

5.1. September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

3. Attachment/Technical Exhibit List: QASP is a separate word document.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (Quantity 4)

Standard Performance Threshold Method of Surveillance

Battery Removal All components are installed safely, security, and without damage to the handlers

Zero deviation from standard and contract agreement.

67 AMU

provides escort and observation during operation.

Battery Installation Install Battery Model : EXILF21 550AH/5H Integrated Battery Pack OR APPROVED EQUAL, 36V x 8 Units / 144 Cell] Parts: WCT60 (45M)SB350 x6 +/- Terminal sets x 8 each Float type caps x8 Each Sensor equipped caps X8 float type caps x 136 Three-core level sensors x8 each Centralized battery

Zero deviation from standard and contract agreement.

Observation

Assembly, Welding, and Refurbishment Perform assembly and welding for new batteries. Refurbish and repaint existing battery enclosures.

Zero deviation from standard and contract agreement.

Observation

Operational Readiness Restore four aircraft handlers to fully mission capable status.

Zero deviation from standard and contract agreement.

Observation

Logistics and Security Utilizes 2-ton dump truck and 3 ton UNIC crane truck

Zero deviation from standard and contract agreement.

Observation