Rental (32) & Fill of Nitrogen Bottles

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-03 and DFARS Change Notice 2024-0215. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far    and   http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a: Request For Quotation (RFQ)

4. This acquisition is for: Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 325120

6. The size standard is: 1200 Employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

• Required Period of Performance: 01 July 2024 through 28 February 2025 (+ Two (2) - (30 day Options).
• Place of Performance: Point Loma Shipyard, San Diego CA.
• Security Requirements: Security Plan will be required.
• CPARS information will be utilized to evaluate past performance.
• Award may be made based on adherence to the schedule and/or soonest mobilization.
• See below for detailed Statement of Work (SOW) and applicable clauses and provisions.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

STATEMENT OF WORK (SOW) 

1.  The contractor shall supply and fill thirty-two nitrogen gas bottles for NRMD Point Loma, San Diego, California.  Contractor shall       call and coordinate delivery time with the Government Surveillance Officer for base access as needed.  The nitrogen is required         to provide a continuous uninterrupted flow for the period of performance to support a critical service.

2.  Physical Characteristics and Operation:

     2.1.   The bottles have a storage capacity of 184 SCF each. Vendor provided bottles should be in good condition with no visible                  signs of damage or corrosion.

      2.2.  Nonshatterable/Shatterproof Cylinders requirements

            2.2.1.  Cylinders meeting this requirement have been specifically identified by item description in FSC 8120. Many nonshatterable cylinders are identified by the words "NONSHATTERABLE," "NON-SHAT," or "SHATTERPROOF" stamped into the shoulder of the cylinder. In other instances, nonshatterable cylinders can be identified as follows:

                 2.2.1.1.  All cylinders stamped DOT 3AA that are made of 4130x steel.

                 2.2.1.2.  All cylinders stamped DOT 3A with one of the following specification numbers on the shoulder:

                                                 SPS 843 (INT)

                                                 SPS 1022 (INT)

                                                 51-C-26 and 51-C-26 (INT)

                                                 51-C-41 and 51-C-41 (INT)

                  2.2.1.2.1         Cylinders that are marked with specification 51-C-31 or 51-C-31 (INT) are also nonshatterable if the initial                                    (earliest) hydrostatic test date is 6-44 or later. Cylinders manufactured prior to 6-44 are nonshatterable only if                                      they are so indicated by the manufacturer.

      2.3.  Bottle Failure or Replacement

             2.3.1.  If a bottle failure occurs the government reserves the right to replace the defective bottle with a backup bottle as                                  necessary.

             2.3.2.  Empty bottles will be replaced with backup bottles as necessary to support operations.

    3.  Nitrogen Specifications:

         3.1.  Oil free nitrogen per Commercial Item Description (CID) A-A-59155, Type I, Class 1, Grade A or B is required.

         3.2.  Supply Nitrogen per above to meet the following:

                 3.2.1.  Delivery requirements:

                       3.2.1.1         Scheduled deliveries are to be made weekly to ensure an adequate supply of at least 8 backup nitrogen                                         bottles is maintained. NOTE: 32 bottles = 8 in service + 24 as backup.

                 3.2.2.  Emergency deliveries of nitrogen are completed within 24 hours of notification. Contract provides for five                                              emergency deliveries during the performance period.

                 3.2.3.  Estimated nitrogen gas supply consumption is 12 bottles per week.

                 3.2.4.  The estimated min bottle usage, 100 bottles.  The estimated max bottle usage, 840 bottles.

                 3.2.5.  If the vendor cannot deliver as scheduled or backup bottle supply is less than 8 bottles, the Government reserves                              the right for another entity to fill/replace the bottles with no penalty or fee.

     4.    Government Owned Equipment, Services, and Specifications:

            4.1.  Two 8-bottle racks (can be moved by a forklift), and nitrogen supply line (Figure 1).

                   4.1.1.  Both racks are capable of supplying nitrogen gas at 300 Pounds per Square Inch Gage (PSIG) minimum to a                                      government-provided supply line. They are capable of maintaining steady pressure in the normal operating range                                of 10 to 70 PSIG and are rated for a working pressure of at least 3000 PSIG.  They provide uninterrupted flow of                                nitrogen gas within the normal operating band during fills without varying pressure more than +10 / -5 PSIG.

                  4.1.2.  Both racks have piping for protection from weather and inadvertent damage. All tubing is manufactured from                                       stainless steel. The racks are suitable for operation in an outdoor, marine, seashore environment.

                  4.1.3.  All sections of pipe, that can be isolated, have a vent valve.

                 4.1.4.  Each nitrogen bottle rack contains as a minimum but not limited to the following installed:

                          4.1.4.1.       Isolation valve for each individual bottle.

                          4.1.4.2.       A vent valve.

                          4.1.4.3.       A gas use outlet connection.

                          4.1.4.4.       A dual element filter in the supply line.

                          4.1.4.5.       A regulator valve.

                          4.1.4.6.       Pressure-relieving rupture disk and relief valves.

                  4.1.5.  Electrical:

                          4.1.5.1.       The racks do not have any features that require an external electrical power supply.

            4.2.  Government Services:

                    4.2.1.  Install bottles to government owned equipment.

                    4.2.2.  Monitor bottle levels at least every four hours when in use.

                    4.2.3.  Available during all bottle fills/replacements.

                    4.2.4.  Provide access to the areas where the bottle racks are to be placed or are currently placed during the                                                 performance of the contract to allow them to be viewed by the vendors distribution group prior to filling, if needed.

                    4.2.5.  Provide access to the bottle racks to allow them to be inspected by the vendor for certification and approval prior                                 to filling, if needed.

           5.    Security Requirements:  Vendor representative(s) shall apply for Green Badges and NCAC cards (rapid gate) for all                            drivers, potential drivers, technicians, and representatives for access to a Department of Defense facility. All persons                          requiring access shall provide proof of citizenship, and information needed to pass a background check.  Badging is                          required as per NRMD Pt Loma. Security Requirements. Without proper badging like Green Badges and NCAC cards                        (rapid gate) access will be delayed due to security background checks and at times access can be denied.

          6.     Government Work Hours:  All regular deliveries will be scheduled between 8:00AM and 4:00PM, Monday through Friday.                    Deliveries outside these hours can be made on an emergent basis; badging requirements apply at all times.

          7.     Response to Bid Request: Description of services as they relate to these contract requirements. The vendor is to provide                    full technical specification of the telemetry along with the bid to ensure it meets the Shipyards security requirements.           

                                                                           (End of Statement of Work)

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

C-202-H001 Additional Definitions–Basic (Navsea) (Oct 2018)

C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Navsea)(Oct 2018)

C-211-H018 Approval By The Government (Navsea) (Jan 2019)

C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019)

C-223-N001 Radiological Indoctrination, Postings And Instructions (Navsea) (Oct 2018)

C-223-W002 On-Site Safety Requirements (Navsea) (Oct 2018)

C-237-H002 Substitution Of Key Personnel (Navsea) (Oct 2018)

C-247-H001 Permits And Responsibilities (Navsea) (Dec 2018)

D-211-H002 Marking Of Reports (Navsea) (Oct 2018)

D-247-H002 Packaging Of Supplies—Basic (Navsea) (Oct 2018)

D-247-H004 Marking And Packing List-Basic (Navsea) (Oct 2018)

D-247-W001 Prohibited Packing Materials (Navsea) (Oct 2018)

F-211-W001 Partial Deliveries (Navsea) (Oct 2018)

G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (Navsea) (Jun 2018)

G-232-H005 Supplemental Instructions Regarding Invoicing (Navsea) (Jan 2019)

G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (Navsea) (Oct 2018)

G-242-H002 Hours Of Operation And Holiday Schedule (Navsea) (Oct 2018)

G-242-W001 Contract Administration Functions (Navsea) (Oct 2018)

H-223-N001 Information On Exposure To Hazardous Material (Navsea) (Jan 2019)

M-215-H004 Basis Of Award (Navsea) (Dec 2018)

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

                  Statements – Representation

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7,   System for Award Management

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13, System for Award Management Maintenance

52.204-16, Commercial and Government Entity Code Reporting

52.204-17, Ownership or Control of Offeror

52.204-18, Commercial and Government Entity Code Maintenance

52.204-19, Incorporation by Reference of Representations and Certifications

52.204-20, Predecessor of Offeror

52.204-21, Basic Safeguard of Covered Contractor Information Systems

52.204-22, Alternative Line Item Proposal

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment

52.209-2,  Prohibition on Contracting with Inverted Domestic Corporations--Representation

52.209-6,  Protecting the Government's Interest When Subcontracting

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction

52.211-14, Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use

52.211-15, Defense Priority and Allocation Requirements

52.212-1, Instructions to Offerors - Commercial Items;

52.212-2, Evaluation - Commercial Item

52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items

52.212-4, Contract Terms and Conditions - Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

52.216-1 Type of Contract: Firm Fixed Price

52.217-9, Option to Extend the Term of the Contract

52.219-1, Small Business Program Representation

52.219-28, Post Award Small Business Representation

52.222-3, Convict Labor

52.222-19, Child Labor-Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-50, Combating Trafficking in Persons

52.223-3, Hazardous Material Identification & Material Safety Data

52.223-11, Ozone-Depleting Substances

52.223-18, Contractor Policy to Ban Text Messaging while Driving

52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation

52.225-13, Restriction on Foreign Purchases

52.225-25, Prohibition on Contracting

52.232-33, Payment by Electronic Funds Transfer - System for Award Management

52.232-36, Payment by Third Party

52.232-39, Unenforceability of Unauthorized Obligations

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.242-15, Stop-Work Order

52.242-17, Government Delay of Work

52.246-2 Inspection of Supplies-Fixed-Price

52.246-4 Inspection of Services-Fixed-Price

52.247-34, F.o.b. Destination

52.252-2, Clauses Incorporated by Reference

52.252-6, Authorized Deviations in Clauses

52.253-1, Computer Generated Forms

Offerors shall include a completed copy of 52.212-3 and it’s ALT I with quotes, if the representation and certification is not available via SAM.gov. All clauses shall be incorporated by reference in the order.  Additional contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

DFARS 252.203-7003, Agency Office of the Inspector General

DFARS 252.203-7005, Representation Relating to Compensation of Former DOD officials

DFARS 252.204-7003, Control of Government Personnel Work Product

DFARS 252.204-7004 Alt A, System for Award Management

DFARS 252.204-7006, Billing Instructions

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

         Information

DFARS 252.204-7011, Alternative Line Item Structure

DFARS 252.204-7012 (Dev), Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors

DFARS 252.211-7003, Item Unique Identification and Valuation

DFARS 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors

DFARS 252.223-7008, Prohibition of Hexavalent Chromium

DFARS 252.225-7013, Duty-Free Entry

DFARS 252.225-7031, Secondary Arab Boycott of Israel

DFARS 252.225-7048, Export-Controlled Items

DFARS 252.232-7003, Electronic Submission of Payment Requests

DFARS 252.232-7006, Wide Area Workflow Payment Instructions

DFARS 252.232-7010, Levies on Contract Payments

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

DFARS 252.243-7001, Pricing of Contract Modifications

DFARS 252.244-7000, Subcontracts for Commercial Items

DFARS 252.247-7023, Transportation of Supplies by Sea

                                                                      (End of Combined Synopsis/Solicitation)