Renewal of Kofax Maintenance

The National Aeronautics and Space Administration Shared Services Center (NASA/NSSC) has issued a Special Notice announcing its intent to award a sole source contract for the renewal of Kofax maintenance services. The procurement will be awarded to Carahsoft Technology Corp of Reston, Virginia, under the authority of FAR 13.106-1(b)(1)(i), as NASA has determined that Carahsoft is the sole provider of this maintenance service. The contract covers the renewal of Kofax (now Tungsten Automation) electronic document management software that is critical to NASA's Document Imaging function. The software automates business processes by capturing, transforming, and delivering paper and electronic documents into core business applications and workflows across NASA's operations. NASA will utilize commercial item acquisition procedures under FAR Parts 12 and 13 for this procurement, which falls under NAICS code 513210 for Software Publishers.

The purpose of this Special Notice is to provide market notification of NASA's sole source procurement intention and to allow other qualified organizations the opportunity to demonstrate their capabilities to potentially convert this to a competitive procurement. Interested organizations must submit their capabilities and qualifications in writing by 4:00 p.m. Central Standard Time on July 24, 2025, with oral communications not being acceptable. The contract period of performance will run from October 1, 2025, through September 30, 2026, with performance primarily located at NASA Shared Services Center at Stennis Space Center, Mississippi. NASA emphasizes that non-renewal of this maintenance would have severe consequences, potentially causing complete shutdown of document receipt, scanning, processing, and distribution across NSSC and other NASA Centers, resulting in widespread mission failures and affecting numerous Service Level Agreements Agency-wide. Any capabilities submissions will be evaluated solely to determine whether the procurement should be conducted on a competitive basis, with the final decision remaining at the government's discretion.