Remove and Install Chillers
Closed Solicitation Posted
- Solicitation number
- 12305B25R0010
- Agency
- Pacific West Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Franklin, Maine 04634, United States
- Points of contact
-
- Elizabeth Wilson elizabeth.wilson2@usda.gov (301) 450-1452
- Michael Sherlock michael.sherlock@usda.gov (510) 559-6339
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA), Agricultural Research Service (ARS) is seeking a small business contractor to remove and install chillers at the National Cold Water Marine Aquaculture Center in Franklin, Maine. The solicitation (12305B25R0010) is a Request for Proposals (RFP) for a firm-fixed price contract to replace multiple chillers across different systems, including Brood 1, Smolt, Ongrow, and Buildings 1 and 2. Contractors must be licensed Trane Technicians capable of proper equipment disposal and complying with electrical and environmental regulations. The contract will be evaluated using a Best Value/Tradeoff method, considering price, technical capability, and past performance, with offerors required to submit SF 1442 and past performance information. Key dates include a mandatory site visit on March 13, 2025, with pre-registration required by March 12th, and proposal submissions due March 28, 2025, at 2:00 PM PT, with all questions to be submitted to Contracting Specialist Elizabeth Wilson by March 18, 2025.
This procurement is a Total Small Business Set Aside under NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The project has a 60-calendar day performance period from the Notice to Proceed, with work to be completed between 7:00 am and 4:30 pm, Monday through Friday. While no specific incumbent contractor is mentioned, the contract value is estimated between $25,000 and $100,000. Contractors must install new Trane chillers with capacities ranging from 10-ton to 25-ton, ensuring precise temperature control for salmon aquaculture research. Performance and payment bonds will be required for contracts exceeding $35,000 and $150,000, respectively. The place of performance is the USDA Agricultural Research Service facility in Franklin, Maine, with the primary objective of upgrading the facility's chiller infrastructure to maintain optimal research conditions.
Notice text
The United States Department of Agriculture (USDA), Agricultural Research Service (ARS) has a requirement to: Remove chillers and install government provided chillers.
Solicitation 12305B25R0010 is issued as a Request for Proposals (RFP). The solicitation document, with the incorporated clauses and provisions, is issued in accordance with the Federal Acquisition Regulation (FAR) Parts 13 and 36 and will be incorporated in the awarded firm-fixed price contract. Interested vendors should reference the solicitation documents for all terms and conditions. All interested parties are responsible for monitoring this website to ensure they have the most current information (i.e. Amendments) for the solicitation. No paper solicitation will be available. This will be evaluated using Best Value/Tradeoff, see solicitation for evaluation factors and submission requirements, sections L and M.
Notice of Set-Aside for Small Business Concerns: This requirement is a Total Small Business Set Aside.
Bonds: If the contract exceeds $35,000, the offeror to whom award is made shall furnish a payment security, which can be a payment bond or an alternative form per FAR 52.228-13, Alternative Payment Protections. Awards exceeding $150,000 require both Payment and Performance Bonds.
Site Visit: An organized site visit will be conducted on March 13, 2025, at 9:00 AM ET. The site visit will be held at the project location. In order to attend a site visit, you MUST register prior to the registration deadline of March 12th at 5:00PM PT. Please email elizabeth.wilson2@usda.gov with the company name and name(s) of the person visiting the site. See solicitation for details.
The site visit will be held for the purpose of providing contractors with the opportunity to familiarize themselves with the site which may be helpful in the preparation of offers. Attendance at this site visit is not mandatory for offer submission; however, failure to visit the site will not relieve or mitigate the successful contractor's responsibility and obligation to fully comply with the terms, conditions and specifications contained and/or referenced in this document.
QUESTIONS: All questions regarding this solicitation must be submitted in writing to Contracting Specialist,Elizabeth Wilson, email to elizabeth.wilson2@usda.gov. Questions must be submitted no later than 9:00 AM PT on March 18, 2025. Answers to all questions received by that time will be posted as an amendment to the solicitation. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.
Proposals are due March 28th at 2:00PM PT. You MUST submit the SF 1442 and submit Proposal and Past Performance Info to be considered responsive.
Attachments
| File | Type | Posted |
|---|---|---|
| Wage Determination ME20250008 01032025.pdf | ||
| Past Performance.docx | DOCX document | |
| Statement of Work.docx | DOCX document | |
| SF-1442 12305B25R0010.pdf |
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