Statement of Work.docx

Statement of Work Installation of New Chillers and Removal of Old Chillers

March 5, 2025

Background.

The USDA-Agricultural Research Service conducts research on salmon genetics and breeding at the National Cold Water Marine Aquaculture Center (NCWMAC) in Franklin, ME.

Project objective.

The primary objective of this project is to install chillers within the Recirculating Aquaculture Systems (RAS) infrastructure of the government-operated salmon aquaculture facility, NCWMAC. The new chillers to be installed have been purchased by NCWMAC and have not been used. The old chillers that are no longer operational must be removed and disposed of following all state and federal guidelines.

The implementation of chillers is imperative to uphold precise temperature control standards necessary for ensuring optimal environmental conditions calculated to increase safety, health, and welfare of the Atlantic Salmon. By maintaining precise temperature parameters within the RAS systems, the proposed chiller installations will mitigate functions and bolster overall success of the salmon population, thereby safeguarding the sustainability and productivity of the Atlantic Salmon Breeding Program in alignment with our governmental directives and regulatory framework.

NCWMAC on site operations point of contact:

Facility Operations Specialist:

Davin O’Connell Davin.oconnell@usda.gov

Scope and Objectives:

The Contractor must furnish all personnel, equipment, tools, materials, supervision, and quality control necessary to remove old chillers and install new chillers.

1. Removal and proper disposal of old 25-ton Trane chiller on the Brood 1 system including copper pipe and chiller barrel heat exchanger.

Trane Model #: RAVCC254BY13000000000

2. Install 25-ton Trane chiller in the Brood 1 system including all high and low voltage electrical components. A licensed Trane Technician to perform the initial startup.

Trane Model #: RAUJC254BF1300D00J00.

Aqualogic Package Model #: MT-25-460-SPLIT Refrigerant type: R-410A

3. Remove and proper disposal of old Trane chiller in Smolt system including copper pipe, refrigerant and chiller barrel heat exchanger.

Trane Model #: 2TTA0060A4000AA

4. Remove the working 12-ton Trane chiller in the Ongrow system and install it on the Smolt 1 system including all high and low voltage electrical components. Plumb in new copper pipes to chiller barrel heat exchanger in Smolt 1 system. A licensed Trane Technician to perform the initial startup.

Trane Model #: TTA150H400AA Aqualogic Package Model #: MT-12-DC-Split Refrigerant type: R-410A

5. Install 25-ton Trane chiller in the Ongrow system including all high and low voltage electrical components. A licensed Trane Technician to perform the initial startup.

Trane Model #: RAUJC254BF1300D00J00.

Aqualogic Package Model #: MT-25-460-SPLIT Refrigerant type: R-410A

6. Remove and dispose of old KKT KRAUS chiller in Building 1.

Model #: KPC 212-L-U/S. Properly dispose of all the glycol in the building 1, KKT KRAUS pipe system.

7. Remove and dispose of old Trane Chiller for Building 2 including copper pipes, refrigerant and old chiller barrel heat exchanger.

Trane Model #: TTA150B400EA

8. Install 10-ton Trane chiller in building 2 including all high and low voltage electrical components. A licensed Trane Technician to perform the initial startup.

Trane Model: TTA120G300AA Aqualogic Package Model #: MT-10-Split Refrigerant type: R-410A

9. Remove old Copeland chiller including copper piping, refrigerant and chiller barrel heat exchanger.

Model: V3AH-050H-TFC-058

10. Remove Bay 1 Chiller and glycol.

11. Remove nonfunctioning -80 freezer in the lab. Must dispose of refrigerant in accordance with all federal codes and regulations.

12. The government will not be liable for damages that may occur during installation. The vendor will be responsible for any damage to property or environment while installing the chiller units.

13. All applicable electrical codes must be met.

14. The contractor is responsible for plumbing in the copper piping from the condenser to the chiller barrel, wiring in all chillers to exterior shutoffs, charging chillers with freon, and removal of old chillers. All new chillers must be initially started by a Tran certified Technician. Acceptance from government Technical POC must be received after confirmation that all requirements have been met.

15. The contractor must dispose of freon and glycol in old chillers in accordance with all state and federal laws.

Location of work:

25 Salmon Farm road, Franklin, Maine 04634

Site Visit Interested vendors are highly encouraged to attend the site visit. The vendor is responsible for confirming locations, dimensions, and conditions of the project before a response is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing site conditions, except as allowed per the contract. Please see site visit information in solicitation for additional information including how to register.

Site Photographs:

1.0 Old 25-Ton Brood 1 Chiller

1.1 Old Brood 1 Chiller Information

1.2 New 25-Ton Brood 1 Chiller

1.3 New Brood 1 Information

2.0 12-Ton Ongrow Chiller to be Relocated to Smolt 1 System

2.1 12-Ton Ongrow Chiller to be Relocated Information

2.2 New 25-Ton Ongrow Chiller

2.3 New Ongrow Chiller Information.

3.0 Remove Old Smolt Chiller

4.0 Remove Old KKT KRAUS Chiller and Glycol

4.1 Old KKT KRAUS Information

5.0 Remove Old Building 2 Chiller

5.1 Old Building 2 Chiller Information

5.2 New Building 2 Chiller

5.3 New Building 2 Chiller Information

6.0 Remove Old Copeland ¼ HP Chiller

7.0 Remove Bay 1 Glycol chiller

8.0 Remove -80 Freezer

8.1 -80 Freezer Information

Project Schedule

The completion of the project must not exceed sixty (60) calendar days from the date of the Notice to Proceed (NTP).

The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR and CO for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion.

No extension of the period of performance may be given without the written authority of the CO.

Project work hours are 7:00 am and 4:30 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

General Requirements

Permits:

The Contractor must obtain all building and trade permits necessary to include any drawings, plans, permit and inspection fees, utility location, site surveys, and any other items necessary for compliance with state, local, and federal building authorities.

Safety:

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (SSSP) in industry recognizable format to the COR within fourteen (14) of contract award. The SSSP must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the SSSP before issuance of the NTP.

Existing Instillation and Demolition:

Coordinate removal of existing installations with COR. All disturbances of existing systems must be coordinated with the COR to prevent disconnecting equipment that may jeopardize on-going research.

Quality Control:

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

Protection of work and Property/Safety Requirements

The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

The Government will not furnish any labor or equipment to unload or move materials or supplies.

Utilization of biobased products

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov.

The Contractor must comply with the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

Hazardous Material

The equipment is believed to be free of asbestos containing materials. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

Disposal of Removed Materials and Debris

The Contractor must dispose of removed materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

The Contractor should make every effort to recycle as much of the construction debris as possible.

Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

Temporary Facilities

Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if requested. The Contractor must maintain and protect all such utilities during the course of construction and must repair or replace any items damaged through its own negligence. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR three (3) working days prior to the need.

Cleanup

The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

Submittals

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the COR and Contracting Specialist via email.

Project Schedule within fourteen (14) days of award.

SSSP within fourteen (14) days of award.

Any project material, including shop drawings and specifications, used on this project.

Inspection and Acceptance

A government representative shall inspect and approve the work performed on this project. The Contractor must schedule inspection a minimum of ten (10) days in advance, in writing, to the COR and CO.

Final Payment/Contract closeout

The following documents are required prior to final payment (other documents may also be required): Release of Claims, Employee Payroll\Timesheets, and Invoices.

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