Remote Video Games Kit

Sources Sought Synopsis

This is a Sources Sought Synopsis published by the United States Air Force (the Government or USAF). There is no solicitation available at this time. Requests for a solicitation will not receive a response. The purpose of this sources sought notice is to conduct market research to determine whether there are businesses available capable of providing an alternative product that meets the characteristics below. The Air Force anticipates procuring this product as a FY24 base effort with three (3) option years. The period of performance for this subscription is 15 April 2024 – 14 April 2025. Responses to this sources sought notice will assist in a determination of whether it is in the best interest of the Government to proceed with a competition. 

Period: 15 April 2024 – 14 April 2025
Opt 1:    15 April 2025 – 14 April 2026
Opt 2:    15 April 2026 – 14 April 2027
Opt 3:    15 April 2027 – 14 April 2028

FSC: 7820

NAICS: 459120

Size Standard: $35.0 Million

Subscription name: Remote Video Games Kit

Product description: DAF Libraries need a Video Game collection development point system that allows DAF Libraries Remote and Isolated Kits to meet monthly video game needs.

Product characteristics an equal item must meet to be considered:
1.    Must be able to provide materials - video games.
2.    The vendor must offer video game plans providing selection collection of new release or high demand titles.
3.    The vendor must provide reliable monthly selection lists ensuring that selections will be new release or high demand titles. The customer also desires the ability to select older titles re-released in video game titles that may not be on the selection lists. Following formats: Xbox & 1, Playstation 4/5, and Nintendo Switch.
4.    Each remote and isolated kit should be 1 box and shipped to requested locations and consist of 6 Video Game titles, selected from current popular titles. Will ship to: 20 sites, 12 monthly shipments of 6 video games per kit. 
5.    Must be able to provide material of new releases, current best sellers as well as a back catalog of older video games.
6.    NO Duplication of titles in the kits from previous months shipments
7.    Requires access to the vendor's pre-publication lists with advance notice of new releases, and access to information about other titles available.
8.    Firm-Fixed Price Order.
9.    Shall provide a multi-tier web-based system for review and selection. The system shall offer access to information about publications such as reviews, selection lists, release dates, publisher's list prices, video game covers, descriptions, etc. VCL shall have their own unique logins to select items, build carts, and submit selections to the Contractor, or notifications to the ordering officer, who will then submit the selections to the Contractor.
10.    Selections shall be allowed at minimum once a month.
11.    Must provide a pre-release list to plan upcoming months boxes.
12.    Must provide a suggested monthly order shipment list to VCL.
13.    Items received in error or in unacceptable condition shall be replaced and shipped to the customer at no additional cost. Return of such items shall not be required.
14.    Shipping shall be via U.S. Postal Service First Class and Priority Mail, UPS, FedEx Ground, or similar to APO addresses, either New York, NY or San Francisco, CA. No international shipping is required.
15.    No technical or physical processing is required.
16.    The vendor shall ship items in complete kits on a monthly basis. Kits must be packaged and labeled separately for each location. 
17.    Must be able to dedicate customer service representative to resolve all service issues.
18.    Must be able to provide material of new releases, current best sellers as well as a back catalog of older material.
19.    Must be able to dedicate customer service representative to resolve all service issues.
20.    VCL requires Best Value when evaluating vendors not lowest cost.
21.    VCL must be able to test the platform to evaluate if it meets requirements.

The Government will consider responses received within 15 days of issuance of this notice. Information received will normally be considered solely for the purpose of determining whether or not to conduct a full and open competitive procurement or a small business set aside competitive procurement. The Government will not pay for any information received in response to this announcement.
    
If the Government competes this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603. If this effort becomes a Small Business Set-Aside, FAR 52.219-14, Limitation on Subcontracting, will apply. Therefore, small businesses that want to be considered for a small business set-aside should demonstrate how they intend to comply.  

A determination not to compete this requirement based upon responses to this notice is an administrative decision by the Government that is solely within its discretion.  
   

Contractors should be aware of the following information:

1.    Contractors must include the following information:

a.    Points of contact, addresses, email addresses, phone numbers.

b.    Identification as a large U.S. business, a small U.S. business, or a foreign business. Please note that size indicated should be based on the NAICS code for this effort listed above.

c.    Identification of any other socioeconomic status including: Women-Owned Small Business, Economically Disadvantaged Small Business, 8(a), Service Disabled Veteran Owned Small Business, Veteran Owned Small Business or HUBZone.

d.    Company CAGE Code or UEI.

e.    Capabilities statement.

2.    This requirement is not intended for specific brand name products. Offerors are encouraged to suggest products other than those that may be specifically referenced by brand name. Responses must address how alternate product meet the product characteristics specified above.

3.    Submitted information shall be UNCLASSIFIED.

Any information submitted by respondents to this sources sought synopsis is strictly voluntary.  The Government will not reimburse the respondents for any costs associated with their response.  This synopsis does not constitute a Request for Proposals nor does its issuance restrict the Government as to its ultimate acquisition approach.  The Government reserves the right to contact the submitting parties, on an as required basis, for further clarification on material provided.  Respondents should not construe this notice as a commitment by the Air Force for any purpose.

Responses should be emailed to SSgt Thomas Jobe at thomas.jobe@us.af.mil no later than 9 February 2024, 4:00 PM CDT.  Any questions should be directed to SSgt Thomas Jobe through email.  

All responses should be received no later than 9 February 2024, 4:00 PM (CDT). 

Previous contract: FA860421PB065; INGRAM ENTERTAINMENT INC.