Regular Maintenance Contract Services for AC and Appliances at US Embassy Residences in Jakarta Area
Closed Solicitation Posted
- Solicitation number
- 191D3226R0048
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811412 Appliance Repair and Maintenance
- Place of performance
- Jakarta Jakarta Indonesia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks a one-year firm fixed-price maintenance service contract for HVAC and appliances at U.S. Embassy residences in the Jakarta area, with proposals due September 11, 2026, at 12:00 p.m. Jakarta time. This is not a set-aside procurement.
Place of performance encompasses three embassy residential compounds in Jakarta, Indonesia, containing approximately 380 air conditioning units and 51 appliance sets across 51 residences. The contractor must provide preventive maintenance performed quarterly, including cleaning and inspection of AC units, checking refrigerant lines, replacing filters, and servicing appliances such as washing machines, dryers, ranges, water heaters, and refrigerators. The contractor must deploy a minimum of five qualified HVAC technicians per service day, provide all tools and equipment, submit safety documentation, and assign an English-speaking supervisor. Defense Base Act insurance, workers' compensation insurance, and security clearance processing for all personnel are required. Performance standards limit customer complaints to no more than one per month, with repeat complaints triggering enforcement action.
The contract includes two optional one-year extension periods. The government will award to the lowest-priced, acceptable, responsible offeror based on compliance with specifications and FAR 9.1 responsibility criteria. Offerors must submit SF-1449, pricing schedule, representations and certifications, proof of SAM registration, and a strategic plan addressing work procedures, equipment availability, quality assurance, and insurance. Proposals must be submitted electronically to JakartaPCOBidding@state.gov in MS-Word, MS-Excel, or PDF format with a maximum file size of 30MB. Offerors must be registered in SAM prior to proposal submission. The NAICS code is 811412, Appliance Repair and Maintenance; PSC code is J072.
Notice text
Enclosed is a Request for Proposal (RFP) for Maintenance Service Contract of the HVAC and Appliances at U.S. Embassy Residences in Jakarta Area. If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due by September 11, 2026, at 12.00 p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 191D3226R0048-Maint Serc AC Appliances USG Res.pdf |
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