Refuse Services
Closed Pre-Solicitation Posted
- Solicitation number
- FA875126RREFUSE
- Agency
-
Air Force Research Laboratory
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 562111 Solid Waste Collection
- Place of performance
- Rome, New York 13441, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Research Laboratory (AFRL), part of the Air Force Materiel Command, is seeking a small business contractor to provide comprehensive solid waste management and refuse collection services at three research facilities in New York: the Rome Research Site/DFAS, Newport Research Facilities, and Stockbridge Research Facilities. The contractor must provide all necessary personnel, equipment, tools, materials, vehicles, and supervision to collect, transport, and dispose of solid waste while adhering to all local, state, and federal environmental regulations and contract performance standards. Key requirements include collecting refuse on established schedules ranging from weekly to on-call, maintaining containers and equipment, providing monthly reporting of disposal tonnage, and implementing strict security protocols across multiple collection stations at each site. While this is a sources sought notice rather than a formal Request for Proposal, the government will use responses to develop its acquisition strategy and future solicitation approach. The due date for responses is January 26, 2026, and interested small businesses should note that this notice does not constitute a commitment to award a contract, nor does submission of information entitle contractors to compensation.
This procurement carries no set-aside designations beyond the preference for small business sources. The contract structure consists of a five-year period of performance with a base year plus four optional years, and the estimated annual workload includes 200 tons of refuse, 100 tons of recyclable materials (paper and cardboard), and 160 tons of construction and demolition debris across all three locations. No specific contract value or budget range is disclosed in this sources sought notice. The government has provided detailed site maps and location specifications for each facility to enable potential contractors to assess the scope and distribution of collection stations. If adequate responses are not received from small businesses, the government reserves the right to solicitate the requirement on an unrestricted basis, making this an important opportunity for qualified small business contractors to demonstrate their capabilities in this service category.
Notice text
CONTRACTING OFFICE ADDRESS
Department of the Air Force, Air Force Materiel Command, AFRL – Rome Research Site, AFRL/Information Directorate 26 Electronic Parkway, Rome, NY, 13441-4514.
SPECIAL NOTICE
The Air Force is seeking Small Business (SB) sources to fulfill a 5-year (Base year plus 4 Option years) contract for waste removal services. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform solid waste management at the Rome Research/DFAS installation in Rome, NY at the Newport Research Facilities in Newport, NY, and the Stockbridge Research Facilities in Oneida, NY. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. The estimated workload are included in Appendix A, and collection areas noted in Appendices B-D. See Attached draft PWS along with Attachments 1-4 for details.
This is a Sources Sought Notice and is not a Request for Proposal. No solicitation is being issued at this time and this notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Any information provided to the Government as a result of this sources sought notice is voluntary. Responses will not be returned. No entitlement to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses or the Government’s use of such information. The information obtained from responses to this notice may be used in the development of an acquisition strategy and future RFP. If adequate responses are not received, the acquisition may be solicited on an unrestricted basis. This is a sources sought for planning purposes only.
If this effort is to be set aside, then a clause such as FAR 52.219-14, Limitations on Subcontracting, will apply.
Though not assured or guaranteed, it is anticipated that a Request for Proposal for this requirement will be posted to the SAM website http://www.sam.gov under reference number FA875126RREFUSE.
The solicitation will be conducted under NAICS code 562111 with an associated small business size standard of $47,000,000 average annual revenue. No set-aside determination has been made.
The above description of work is for the purpose of general information only and is not intended to include and describe every feature of work or to define the scope of the work.
RESPONSE PROCEDURE
Prime contractors who are 8(a), HUBZone, WOSB, EDWOSB, SDVOSB, or SB concerns and who intend to submit a proposal for this notice MUST submit the following by 3:00 p.m. EST, 26 January 2026:
(1) A positive statement of intent to submit a proposal for this solicitation as a prime contractor. Describe how anticipated subcontractors, if any, would be selected and which functions they would be responsible for;
(2) Dated letter or certification, or registration in appropriate program repository, from the appropriate competent jurisdiction that evidences 8(a), HUBZone, WOSB, EDWOSB, and/or SDVOSB participation and/or certification such as SBA certification letter or other evidence. (For more information on the definition or requirements, refer to http://www.sba.gov.);
(3) Evidence of successful performance within the past three (3) years of no more than five (5) contract efforts similar in magnitude and scope to the work described in this notice. Include such information as contract requirements, contract amounts, performance periods, and points of contact.
(4) Description of prime contractor’s Safety and Quality Control methodologies. This should be general and not exceed two (2) pages in length. Ensure both Safety and Quality Control are addressed.
All of the above must be submitted in sufficient detail for a decision to be made on the availability of interested 8(a), HUBZone, Woman-Owned (WOSB), Service Disabled Veteran Owned Small Business (SDVOSB), or Small Business (SB) concerns. Failure to submit all information requested may result in a contractor being considered ‘not interested’ in this requirement.
Firms that meet the requirements described in this announcement are invited to submit their documentation to the attention of Tabitha Haggart (tabitha.haggart@us.af.mil) with an email copy to Jenna Tarbania, (jenna.tarbania@us.af.mil).
Point of Contact:
Tabitha Haggart
Contract Specialist,
Email: Tabitha.Haggart@us.af.mil
NOTE: In order to receive a contract award, if issued, the successful offeror must be actively registered in System for Award Management (SAM) https://www.sam.gov.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 4 Stockbridge.pdf | ||
| RRS DFAS Refuse draft PWS 2026-2031.docx | DOCX document | |
| Attachment 2 Irish Hill.pdf | ||
| Attachment 1 RRS DFAS B101.pdf | ||
| Attachment 3 Tanner Hill.pdf |
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