RRS DFAS Refuse draft PWS 2026-2031.docx

PERFORMANCE WORK STATEMENT

FOR

SOLID WASTE MANAGEMENT

AT

ROME RESEARCH SITE

ROME, NY

ULDF 25-0518 DATED: 1 OCT 2025

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT

OBJECTIVE

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform solid waste management at the Rome Research / DFAS installation in Rome, New York, at the Newport Research Facilities in Newport, New York, and at the Stockbridge Research Facilities in Oneida, New York. The contractor shall perform to the standards in the contract, as well as all local, state, and federal regulations.

DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform solid waste management at the Rome Research/ DFAS installation located in Rome, New York, at the Newport Research Facilities in Newport, New York, and at the Stockbridge Research Facilities in Oneida, New York. The contractor shall perform to the standards in the contract, as well as all local, state, and federal regulations. Estimated workload are in Appendix A, and collection areas are in Appendices B-D.

1.1.1. Rome Research Site/ DFAS, Newport Research Site, and Stockbridge Research Site

1.1.1.1. Integrated Solid Waste (SW) Management

Empty SW (refuse/recycling containers/roll-off dumpsters (C&D)) based on the requirements of Appendix A. The contractor shall establish a collection schedule upon contract award. This schedule will be submitted to the contracting officer (CO) five (5) calendar days prior to the start of contract performance. No changes are allowed to the schedule without CO or Contracting Officers designated Representative (COR) coordination. Workload tables are in Appendix A. When the contractor completes service at a location, there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container(s).

1.1.2. Reserved.

1.1.3. Over and Above Requirements

1.1.3.1. Unscheduled Construction and Demolition Debris (C&D)

When requested by the CO or COR, the contractor shall provide additional roll-off containers for collection of C&D as indicated in Appendix D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall dispose of all C&D at a licensed landfill or recycling facility.

1.1.4. Inclement Weather Schedule

The contractor shall collect SW material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO or COR authorizes additional time.

1.1.5. Route Parameters

The contractor shall establish routes to the Rome Research Site through the Visitor’s Control Center.

1.1.6. Points of Collection

Collection stations for Solid Waste (refuse, recyclable materials, and construction debris) are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing SW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. When more than one refuse/recycling container is positioned at one collection station, containers shall be placed as close together as feasible for the user convenience and organized appearance. This shall constitute one pick up point. When more than one construction debris container is positioned at one collection station, containers shall be placed at least 10 feet apart to allow for user access with trucks and forklifts. Containers shall be organized in appearance.

1.1.7. Cubic Yard Capacity

Proposed capacities of containers are indicated in Appendix B. The Government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations if it does not increase the overall total cubic yard capacity of this PWS.

1.1.8. Government approved containers

Collection of Solid Waste (refuse, recycling materials, and construction debris) in all areas shall be from contractor provided, CO, or COR accepted containers.

1.1.9. Maintaining Collection Areas

The contractor shall return all containers to their original location after servicing, in an upright position with the lids securely in place and closed. The contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect visible debris at collection stations, whether spilled by the contractor or placed there by site personnel. It is intended that most debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR can notify facility managers. The contractor shall be responsible for keeping collection areas free of SW and debris.

1.1.10. Weighing of Vehicles

All vehicles used in the collection of Solid Waste, C&D, and recyclable materials shall be weighed on state certified vehicle scales at the local transfer station. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided to the operator at the weigh station. The contractor shall submit a monthly report (para. 1.5.) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle, and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices.

RESERVED

DISPOSAL

1.3.1. Off-Site Disposal

The contractor shall transport and dispose of al Solid Waste at a licensed off-site disposal site. The contractor shall transport recyclable materials to an off-site recyclable processing facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations and invoice to CLINs 0008-0013 for reimbursement.

1.3.2. Disposal of Non-Marketable Materials

Disposal of non-marketable materials from processing recyclable materials at an off-site facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason.

EQUIPMENT MAINTENANCE

The contractor shall maintain all contractor provided containers ensuring that they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair, and other maintenance tasks off-site. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks, such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. The contractor shall furnish replacement containers for any containers removed for more than four hours for cleaning, painting, or repair to ensure the collection stations for have adequate containers.

RECORDS AND REPORTS

The contractor shall provide a monthly report detailing total tonnage of Solid Waste (refuse and C&D) collected, landfill tipping fees, and weight tickets. Format for these monthly reports shall coordinated with the CO or COR. Although the local Solid Waste authority retains all revenues generated by the sale of recyclable materials, the contractor shall provide a monthly report detailing total tonnage of recyclable materials collected.

SUPPLIES

The Contractor shall furnish a complete list of all supplies that are anticipated to be used during the contract period to the CO not later than the pre-performance conference for acceptance by the CO. After award, any new supplies added to the contract will need acceptance before being used on the installation. The supply inventory supply list shall contain the following information:

The contractor shall be responsible for the proper disposal of all supplies.

A Safety Data Sheet (SDS) shall also be provided for each cleaning supply item. Contractor employees will be trained, by the contractor, on the proper use and disposal of each item. All cleaning supplies shall be non-flammable.

NOTE: Products containing chlorofluorocarbons (CFCs) or ozone depleting substances shall not be allowed or approved for use.

SERVICES SUMMARY

The contract service requirements are summarized in Performance Objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional defects on each work item shall be allowed to identify normal phase-in problems.

PERFORMANCE

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices for meeting the objectives of this Performance Work Statement. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

2.1.1. Periodic Validations

This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, or quarterly) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

2.1.2. Customer Complaints

The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives within a one-month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the CO or COR. All remedies shall be in accordance with the FAR 52.212-4 (a). Contract Terms and Conditions – Commercial Items, Inspection Acceptance.

PERIODIC PROGRESS MEETINGS

The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

RESERVED

GENERAL INFORMATION

DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – Protection of Government Buildings, Equipment, and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.2.1. HAZARDOUS MATERIALS

All hazardous materials brought on-site by the contractor prior to use must be approved using the AF 3952 and local processes. See Appendix A for categories of materials that require approval. Government may remove any materials from consideration for use by the Contractor that contain ingredients prohibited by the AF or other regulatory agency. Contractor will be instructed materials that require the Air Force’s Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) tracking. Those materials will require the completion of a Contractor HAZMAT Product Request Form (PRF). This includes products that contain chemicals tracked for Air Quality purposes that may not be considered “hazardous” and any non-commodity batteries. This also includes fuels used to run generators and other construction/maintenance equipment. Contractors shall anticipate a 7-10 business day turn around for approvals. For initial contract PRF/Safety Data Sheet (SDS) submissions, of fifteen or more, a lead time of 20-25 business days can be expected. See Appendix B for the PRF. The Contractor will retain a copy of their Contractor HAZMAT PRFs for the duration of the specified project.

The Contractor will submit a Contractor Material Usage Data Sheet for each unique material to the COR once a quarter. Any HAZMAT brought on site for the contract and not used in its entirety will be removed from the installation by the Contractor. See Appendix C for a copy of the Contractor Material Usage Data Sheet.

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s. At the end of the contract, all excess hazardous materials will be removed by the Contractor. The contractor shall remove all hazardous materials by the end of each workday unless prior approval is granted detailing the amounts and location.

The contractor shall submit an interim inventory report, not later than ten working days following each contract year, of all hazardous materials used since the last hazardous usage report to the CO or COR. In addition, the final inventory report will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material over the duration of the contract.

4.2.2. SPILL RESPONSE

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level. Care will be taken to minimize or avoid fuel spills when refueling equipment. If a fuel spill does occur, it shall be reported immediately to Security Police 315-330-2961. The fuel spill will be contained and cleaned up immediately upon notification.

PERMITS, LICENSES AND CERTIFICATIONS

None.

HOURS OF OPERATION

The contractor shall perform services during normal duty hours which are 0800-1600 Monday – Friday, excluding Federal Holidays. The contractor may work weekends and holidays if approved in advance at his convenience. Work required outside of the standard work hours shall be coordinated with RIOC and RRS Security forces.

RECOGNIZED HOLIDAYS

The contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be the observed holiday. If these holidays fall on Sunday, the following Monday will be the observed holiday. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

SITE CLOSURES

In addition to the federal holidays identified above, the AFRL Site Director may limit access due to emergency conditions. These conditions may include inclement weather conditions, power outages, and/or other emergency situations. The Director will announce through public channels, either delayed reporting or closure of RRS facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and contractor) of site closure/delayed reporting. The Director is not authorizing time off for contractor employees and is not authorizing payment for work not performed. contractors shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

The above applies to emergency situations only. Facilities will remain open for contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations. Work scheduled but not accomplished because of site closure will be accomplished as soon as possible after reopening the site.

SECURITY

4.7.1. ACCESS CONTROL

The work to be done under this contract is in and around areas that are under the scrutiny of the USAF Civilian Police assigned to Rome Laboratory. To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. contractor personnel will be escorted into the area(s) for the purpose of project estimation.

4.7.2. VISIT REQUESTS

The Visit Request and facility access shall be coordinated with the COR electronically via DBIDS. If the individual is not a US citizen, they will not be allowed within the complex or facilities. If the individual is not a US citizen but has a Green Card, Form I-551 or has the I-551 stamp on their passport, the Security Office will need to see either one. No foreign national workers are allowed on the Rome Research Site.

4.7.3. CONTRACTOR POINT OF CONTACT (POC)

The contractor’s phone number and a Project Leader or Supervisor/Foreman contact number is necessary for use by the Law Enforcement Desk Sergeant. The 24-hour Desk Sergeant can be reached at 330-2961.

4.7.4. BUILDING ACCESS

All facilities are entered using a proximity entry badge. Any personnel such as Supervisor/Foreman or Project Leaders who may need building access for meetings etc., during the contract period, can acquire a Local contractor Entry Badge from the Security Office located in the lobby of Building 3, West Wing with a valid visit request. This badge will be always worn and will be returned to the Contracting Officer’s Representative upon completion of the final inspection and acceptance of work. Any badges lost during the period of work will be reported to the Security Office as soon as possible.

4.7.5. ROME RESEARCH SITE (RRS) COMPLEX ACCESS CONTROL

Access to the RRS Complex is controlled by a main gate on Brooks Rd. Identification for the contractor to enter with a vehicle will be on an access list supported by the magnetic media entry badge issued. All contractor personnel will have REAL ID compliant identification for entry onto the installation and sites maintained under this contract.

4.7.6. NEWPORT AND STOCKBRIDGE SITES ACCESS CONTROL

Access to either site will follow the same visit request requirements and site access will be coordinated through RIO facility managers.

4.7.7. COMMERCIAL VEHICLES

All commercial vehicles are searched prior to entry into the RRS Complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the main gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through the Security Office. No vehicles (other than mowers) are allowed within 25 meters (80 ft.) of the RRS facilities. One-time deliveries can be escorted from the gate to delivery point by project personnel.

4.7.8. POSTED SIGNAGE

All contractor personnel will be aware that the Rome Research Site is property of the United States Air Force, and they will follow all posted signage.

4.7.9. EMERGENCIES REQUIRING EVACUATION

Contractor personnel will be notified by RRS Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

4.7.10. PHOTOGRAPHY AND VIDEOGRAPHY

Photography and videography of RRS facilities and surroundings is strictly prohibited.

4.7.11. CONTRACTOR/EMPLOYEE SITE PASS AND IDENTIFICATION

The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, contractor Access to Air Force Installations. All required documentation shall be submitted at the pre-performance conference.

TRAFFIC LAWS

The contractor and its employees shall comply with all site traffic regulations.

WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on the AFRL/Rome Research Site.

PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

Services requirements under this PWS are not essential to be performed during a declared crisis.

GOVERNMENT INTERFACE

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

SAFETY

The contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the Air Force Research Laboratory, Rome Research Site. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. The contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities, and equipment.

4.12.1. SPECIFIC SITE REQUIREMENTS

4.12.1.1. Written Safety Program

Maintain a written Safety Program, as required by OSHA, and make said plan available for review by the Government upon request by the contracting officer.

4.12.1.2. Mishaps

In the event of a mishap during the performance of this contract on AFRL/RRS premises, the contractor shall notify the CO in an expeditious manner.

4.12.1.3. Mishap Documentation Requirement

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Estimated cost of accident/incident (material and labor to replace/repair)

f. Nomenclature of equipment and personnel involved in accident/incident.

g. Corrective Actions (taken or proposed)

h. Other pertinent information

EQUIPMENT OPERATORS

Equipment operators must possess current and appropriate operator license or certificate for the equipment utilized.

WORKMANSHIP

All work shall be performed by qualified, experienced contractor personnel.

TOOLS

All tools shall be furnished by the contractor.

TEST EQUIPMENT

The contractor shall furnish his own test equipment.

SANITARY FACILITIES

The contractor's workmen may use the existing facilities, subject to the regulations governing their use by Government personnel in the buildings in which the work is being accomplished.

CONTRACT MANAGER

The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available (within 1 hour) during normal duty hours to meet on the site with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO with telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

PERSONNEL

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

LIST OF APPENDICES:

APPENDIX A - ESTIMATED WORKLOAD

APPENDIX B - COLLECTION STATION SCHEDULE-REFUSE

APPENDIX C – COLLECTION STATION SCHEDULE-RECYCLING

APPENDIX D – C&D SCHEDULE-ROLLOFFS

APPENDIX E – FREQUENCY LEGEND FOR WORK REQUIREMENT

APPENDIX F – LOCATIONS OF COLLECTION STATIONS, Rome Research Site APPENDIX G – LOCATIONS OF COLLECTION STATIONS, Newport Research Site

APPENDIX H – LOCATIONS OF COLLECTION STATIONS, Stockbridge Research Site

APPENDIX A – ESTIMATED WORKLOAD

APPENDIX B – COLLECTION STATIONS SCHEDULE-REFUSE

APPENDIX C – COLLECTION STATION SCHEDULE-RECYCLABLES

APPENDIX D – C&D SCHEDULE – ROLL OFFS

APPENDIX E – FREQUENCY LEGEND FOR WORK REQUIREMENTS

APPENDIX F – LOCATIONS OF COLLECTION STATIONS, Rome Research Site

SEE ATTACHMENT #1

APPENDIX G – LOCATIONS OF COLLECTION STATIONS, Newport Research Site

SEE ATTACHMENT #2 AND #3

APPENDIX H – LOCATIONS OF COLLECTION STATIONS, Stockbridge Research Site

SEE ATTACHMENT #4