Refurbishment of a Building – First Phase at Portoviejo, Manabí – Ecuador
Closed Solicitation Posted
- Solicitation number
- PR15515497
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236 Construction of Buildings
- Place of performance
- Portoviejo Manabi Ecuador
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Quito, Ecuador is soliciting quotations for the first phase refurbishment of a building located in Portoviejo, Ecuador, through Request for Quotation (RFQ) Number PR15515497. The work includes renovation of dormitories and office spaces, wall repairs and construction, floor renovation, painting and coatings, doors and windows installation, and hydraulic and sanitary system upgrades to strengthen operational capacity. Qualified offerors must be registered in the System for Award Management (SAM), establish or maintain an active business presence in Ecuador, demonstrate prior construction experience with three years of references, possess necessary personnel and equipment, maintain all required local licenses and permits, and show no adverse criminal history or political affiliations contrary to U.S. interests. The award will be made to the lowest-priced, technically acceptable, and responsible offeror based on initial proposals without discussions, unless the contracting officer determines discussions are necessary with offerors in the competitive range. The written question deadline was March 11, 2026, with answers posted on SAM.gov, a mandatory pre-quotation conference and site visit occurred on March 5, 2026, and the final quotation submission deadline is April 15, 2026, at 4:00 p.m. local time in Quito, Ecuador, with submissions required in English via email to ruedavj@state.gov in Microsoft Word, Excel, or PDF format not exceeding 30MB.
This solicitation contains no set-aside designations and identifies no incumbent contractors. The estimated project value ranges from USD 60,000 to USD 85,000, with a firm fixed-price contract structure. The contractor must commence work within 60 calendar days of receiving the notice to proceed and complete all refurbishment activities within 90 calendar days, with liquidated damages assessed at USD 120.96 per calendar day for delays beyond the completion deadline. Performance and payment bonds equivalent to 50 percent of the contract price are required within 10 calendar days of award, to be reduced to 10 percent upon final acceptance. The work will be performed at the Ecuadorian National Police (ENP) Zone 4 building in Portoviejo, Manabí, Ecuador, where the facility will be vacant and available during construction with water and electricity provided by ENP during standard working hours of 08:00 to 17:00.
Notice text
3 versions
Update #3 · Latest ·
Cover Letter for Request for Quotation (RFQ)
U.S. Embassy Quito
February 27, 2025
Dear Prospective Offeror:
Subject: Request for Quotes No. PR15515497
Enclosed is a Request for Quotes (RFQ) for Portoviejo Refurbishment – First Phase. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference and site visit on March 05, 2026, at 09:00 a.m. at the project site.
Questions are due by March 11, 2026, at 4:00 p.m., local time in Quito, Ecuador. No questions will be accepted after this time. Answers will be posted on SAM.gov.
Quotations are due by April 15, 2026, at 16:00 pm., local time Quito, Ecuador. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ruedavj@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Matthew Madden
Contracting Officer
Update #2 ·
Cover Letter for Request for Quotation (RFQ)
U.S. Embassy Quito
February 27, 2025
Dear Prospective Offeror:
Subject: Request for Quotes No. PR15515497
Enclosed is a Request for Quotes (RFQ) for Portoviejo Refurbishment – First Phase. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference and site visit on March 05, 2026, at 09:00 a.m. at the project site.
Questions are due by March 11, 2026, at 4:00 p.m., local time in Quito, Ecuador. No questions will be accepted after this time. Answers will be posted on SAM.gov.
Quotations are due by March 25, 2026, at 16:00 pm., local time Quito, Ecuador. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ruedavj@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Matthew Madden
Contracting Officer
Update #1 ·
Cover Letter for Request for Quotation (RFQ)
U.S. Embassy Quito
February 20, 2025
Dear Prospective Offeror:
Subject: Request for Quotes No. PR15515497
Enclosed is a Request for Quotes (RFQ) for Portoviejo Refurbishment – First Phase. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference and site visit on March 05, 2026, at 09:00 a.m. at the project site.
Quotations are due by March 11, 2026, at 16:00 pm., local time Quito, Ecuador. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ruedavj@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Matthew Madden
Contracting Officer
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Refurbishment of a building– first phase at portoviejo, manabi- ecuador | Pre-Solicitation |
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