Refrigeration Maintenance Support

SPECIAL NOTICE: REFRIGERATION MAINTENANCE SUPPORT

INTRODUCTION

This Special Notice serves as a Synopsis/Solicitation for Refrigeration Maintenance Services at Aberdeen Test Center (ATC). The Government intends to award a sole-source, Firm-Fixed-Price (FFP) contract to Industrial Refrigeration Service, Inc., located at 1116 Middle River Road, Suite K, Middle River, Maryland 21220-2412 (CAGE: 0D5U5). The anticipated contract includes one (1) 12-month base period and four (4) 12-month option periods. This action is executed under the authority of FAR 6.302-1, as only one responsible source can satisfy the agency's requirements. The Government anticipates making this award by mid-June 2026.

PROGRAM BACKGROUND

The Army Test and Evaluation Command (ATEC) and Aberdeen Test Center (ATC) require maintenance and repair services for various test chambers located at Aberdeen Proving Ground (APG). These services demand qualified technicians experienced in industrial ammonia refrigeration. This contract supports ATC's mechanical integrity program through preventive maintenance, repair, and emergency response to chemical releases. Operations must comply with Occupational Safety and Health Administration (OSHA) standards (29 CFR 1910) and the ATC Process Safety Management (PSM) program.

The main ammonia plant houses 30,000 pounds of Ammonia (NH3), which feeds three separate test chambers. Because this quantity exceeds the OSHA 10,000-pound threshold, strict adherence to the Risk Management Plan (RMP) and PSM is mandatory to ensure the safety of APG personnel and visitors. Support contractors must be fully familiar with these written plans.

The applicable North American Industry Classification System (NAICS) code for this procurement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

REQUIRED CAPABILITIES

The contractor shall provide all labor, materials, equipment, tools, quality control, and inspections necessary to perform maintenance services for ATC buildings at APG, in accordance with the Performance Work Statement (PWS).

Capability Statement

At a minimum, Interested Parties must submit a capability statement addressing the particulars of this effort, supported by relevant documentation demonstrating organizational and Key Personnel capabilities. Responses must include:

1. Company Profile: Organization name, address, point-of-contact (name, email, and phone number), company website, CAGE Code, socioeconomic status, and business size/type of ownership.

1. Past Performance: Details of the two (2) most recent contracts providing similar refrigeration maintenance services for a minimum of five (5) years. Include contract numbers, dollar values, scope similarity, and Points of Contact (POCs).

1. Technical Experience: Previous experience (as a prime or subcontractor) on similar requirements regarding size, scope, and complexity (government or commercial). Include pertinent certifications and demonstrate full capability to execute the services detailed in the PWS.

1. Cost Estimate: Review the draft PWS and provide an estimated cost for the required services.

1. Recommendations: Provide any suggestions to improve the ATC’s approach, specifications, or draft PWS.

Upon receiving responses, the Government will request the Customer’s assessment regarding each firm’s potential to fulfil our requirements as depicted in the draft PWS. Small businesses are strongly encouraged to respond.

Please return your response no later than 10:00AM EST on 4 June 2026 to Morgan E. Alvey, morgan.e.alvey.civ@army.mil. If you have any questions related to this effort, please contact Ms. Alvey directly, via email. Questions are due at 11:59PM EST on 27 May 2026.