Records Management Application (RMA)

The Department of Commerce's National Telecommunications and Information Administration (FirstNet Authority) is seeking a FedRAMP-authorized cloud-based Records Management Application (RMA) to support its electronic records management needs. The procurement aims to acquire a solution that can automatically identify, classify, and manage records within the organization's Microsoft SharePoint environment, with capabilities for handling email from Capstone Officials and ensuring compliance with federal regulations and NARA standards. Interested vendors must submit responses by February 24, 2025, at 10:00 AM DC time, with a comprehensive submission limited to 10 pages and including organizational details such as CAGE Code, UEID, business size, available contract vehicles, and technical capabilities. The evaluation will focus on vendors' ability to meet the draft Performance Work Statement requirements, including data management, system integration, and security documentation. Vendors are required to provide a Rough Order of Magnitude (ROM) cost estimate using the provided template and demonstrate expertise in managing large datasets and supporting records management automation.

The procurement does not have a specific small business set-aside, and is open to vendors across the Other Computer Related Services NAICS category (541519). The contract will have a base period from June 10, 2025, to June 9, 2026, with four potential one-year option periods extending through June 9, 2030. The current environment supports approximately 12 TB of total data storage, with 9.3 TB currently utilized and about 0.2 TB of new data processed monthly. The RMA solution must support up to 350 users and manage over 150 types of record series, with less than one million individual records. While specific budget ranges are not explicitly stated, the ROM template suggests pricing will cover software licensing, support, implementation, configuration, and training costs. The procurement represents a comprehensive approach to modernizing the FirstNet Authority's electronic records management capabilities with a focus on security, compliance, and operational efficiency.