Radformation AutoContour - NOTICE OF INTENT
Closed Special Notice Posted
- Solicitation number
- 36C24426Q0931
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Philadelphia, Pennsylvania 19104, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) issued a notice of intent to sole-source a contract with Radformation, Inc. for ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation annual software subscriptions at Corporal Michael J. Crescenz VA Medical Center in Philadelphia, Pennsylvania, with responses due by August 31, 2026 at 3:00 PM EST. The sole-source determination is based on FAR 6.302-1 authority; Radformation is the only authorized servicing agent for these integrated systems and the only responsible source capable of ensuring workflow continuity and mitigating retraining and interoperability risks.
The contract covers software maintenance, upgrades, and support for AutoContour Radiotherapy Automated Contouring Software, ChartCheck Radiotherapy Treatment Evaluation Software, and EZFluence Radiotherapy Automated 3D Planning Software. Services include routine maintenance and upgrades on Eclipse workstations, treatment plan template setup and configuration, bi-annual inspections with 72-hour notification, telephonic help desk support with guaranteed 1-hour callback Monday through Friday from 8:00 AM to 4:00 PM, and training for certified technicians. The contract is a firm fixed-price subscription for a single base year (September 31, 2026 through September 30, 2027) with total pricing of $23,767.16 after applied discounts.
Although this is a sole-source notice, the VA solicits capability statements from interested vendors no more than one page in length, including company name, UEI number, socioeconomic category, and business capability description. Responses incur no cost or obligation to the government. NAICS 541511, SBA size standard $34 million.
Notice text
The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source a contract for the purchase of ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions at the following medical center:
Corporal Michael J. Crescenz VA Medical Center (CMCVAMC)
3900 Woodland Ave
Philadelphia, PA 19104
The objective of this sole source award is for a firm fixed price contract with Radformation, Inc., 335 Madison Ave. Fl. 4, New York, NY 10017, UEI H3PKJDHYM524. This sole source determination is in accordance with FAR 13 Simplified acquisition Procedures in accordance with 41 USC 253(c)(1) Competition Requirements as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. Radformation, Inc. is the only authorized servicing agent for the ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions, and all related equipment and software at the location provided above. The contractor maintains sole proprietorship.
The North American Industry Classification System (NAICS) code for this procurement is 541511, Custom Computer Programming Services. The Small Business Administration (SBA) size standard is $34 Million.
This notice of intent to sole source is not a request for quotes. Interested vendors who can meet this requirement (draft Statement of Work (SOW) is attached), should identify their interest and capability, and respond to this notice by 08/31/2026 by 3:00 PM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEI Number, Socioeconomic Category, and a brief description of your business entities capability to provide these services, as described in the SOW.
All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist. E-mail: leon.mckenzie@va.gov. Please include the reference number provided on the SAM.gov website. Facsimile or telephonic responses will not be accepted.
Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.
A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.
See attached: Statement of Work
See attached: J&A Redacted
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work AutoContour.pdf | ||
| J and A AutoContour 642-26-3-169-0071_Redacted.pdf |
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