J and A AutoContour 642-26-3-169-0071_Redacted.pdf

Rev: 13 EffecƟve Date: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

JusƟficaƟon and Approval (J&A) For

Other Then Full and Open CompeƟƟon (>SAT)

AcquisiƟon Plan AcƟon ID: __642-26-3-169-0071

1. ContracƟng AcƟvity: Department of Veterans Affairs, VISN 04, Corporal Michael J. Crescenz VAMC, RadiaƟon Oncology Service is requesƟng this J & A approval from the NCO4

2. Nature and/or DescripƟon of the AcƟon Being Processed: This is a JusƟficaƟon and Approval for Other Than Full and Open CompeƟƟon, Brand Name Only, for leasing auto contouring soŌware in the Philadelphia VA Hospital.

3. DescripƟon of Supplies/Services Required to Meet the Agency’s Needs Corporal Michael J.

Crescenz VA Medical Center requires the leasing of RadformaƟon’s soŌware to support rouƟne soŌware upgrades, troubleshooƟng, maintenance, treatment plan template setup, report plan check seƫngs. Period of Performance is one Base year, FFP Contract.

The total esƟmated value

4. Statutory Authority Permiƫng Other than Full and Open CompeƟƟon:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will SaƟsfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial MobilizaƟon, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) InternaƟonal Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) NaƟonal Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. DemonstraƟon that the Contractor’s Unique QualificaƟons or Nature of the AcquisiƟon Requires the Use of the Authority Cited Above (applicability of authority): Only One Responsible Source (FAR 6.302-1) – Although there are other manufacturers that can meet the same general performance standards as RadformaƟon’s soŌware, RadiaƟon Oncology currently uses RadformaƟon’s ClearCalc, and ClearCheck systems and the extended use of requested soŌware would enhance clinical efficiency and ensure seamless integraƟon with the department’s current systems. Their company provides training and dosimetrist guidance that is included to ensure soŌware is fully operaƟonal across the RadiaƟon Oncology Eclipse workstaƟons. SoŌware support is necessary for opƟmal funcƟon and to minimize downƟme. By adopƟng these tools, the department can streamline paƟent care from iniƟal contouring to final treatment evaluaƟon and planning.

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6. DescripƟon of Efforts Made to ensure that offers are solicited from as many potenƟal sources as deemed pracƟcable: The funcƟonality and needs required by RadiaƟon Oncology at the Corporal Michael J. Crescenz VA Medical Center points to RadformaƟon being the only provider.

7. DeterminaƟon by the CO that the AnƟcipated Cost to the Government will be Fair and Reasonable: The contract is a firm fixed price contract with mulƟple bidders.

8. DescripƟon of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was not conducted because RadformaƟon radiotherapy soŌware AutoContour, ChartCheck, and EZFluence possesses unique characterisƟcs that make it the only viable source for the department’s needs. These applicaƟons are fully compaƟble with the department’s current systems, seamlessly integraƟng with exisƟng RadformaƟon, Clear Calc and Clear Check soŌware. Their proprietary algorithms deliver unmatched accuracy in automated contouring, treatment evaluaƟon, and 3D planning, which is not replicated by compeƟtors. Furthermore, RadformaƟon is the sole provider of this soŌware and its associated services and provided a letter stating as such. RadformaƟon’s soŌware ensures conƟnuity of workflow, miƟgates risks associated with retraining staff, and eliminates potenƟal interoperability issues with alternaƟve plaƞorms. No other supplier offers the same depth of integraƟon and proven results within the department’s established clinical processes. The exclusive ability of RadformaƟon products to enhance efficiency, reduce manual errors, and maintain data integrity, combined with the department’s reliance on these systems, limits availability to only this single source.

9. Any Other Facts SupporƟng the Use of Other than Full and Open CompeƟƟon: Only RadformaƟon service personnel are permiƩed to service the RadformaƟon soŌware.

10. LisƟng of Sources that Expressed, in WriƟng, an Interest in the AcquisiƟon: See paragraph 6, above.

11. A Statement of the AcƟons, if any, the Agency May Take to Remove or Overcome any Barriers to CompeƟƟon before Making subsequent acquisiƟons for the supplies or services required: None

12. Requirements CerƟficaƟon: I cerƟfy that the requirement outlined in this jusƟficaƟon is a Bona Fide Need of the Department of Veterans Affairs and that the supporƟng data under my cognizance, which are included in the jusƟficaƟon, are accurate and complete to the best of my knowledge and belief.

January John Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

JANUARY JOHN

Digitally signed by JANUARY

JOHN

Date: 2026.08.19 11:07:10 -04'00'

EffecƟve Date: 02/01/22 Page 3 of 3

a. ContracƟng Officer or Designee’s CerƟficaƟon (required): I cerƟfy that the foregoing jusƟficaƟon is accurate and complete to the best of my knowledge and belief.

Date

Jeffrey Pruett ContracƟng Officer NCO4 West ConstrucƟon Team