Statement of Work AutoContour.pdf
PDF 115 KB Posted
- Attached to
- Radformation AutoContour - NOTICE OF INTENT
- Solicitation number
- 36C24426Q0931
- Issued by
-
Department of Veterans Affairs
About this file
This is a Statement of Work (SOW) for Radformation software upgrades and maintenance services at the Corporal Michael J. Crescenz VA Medical Center's Radiation Oncology Department in Philadelphia, Pennsylvania.
The contractor shall provide software maintenance, upgrades, and support for three integrated software applications: AutoContour Radiotherapy Automated Contouring Software, ChartCheck Radiotherapy Treatment Evaluation Software, and EZFluence Radiotherapy Automated 3D Planning Software. Services include routine maintenance and upgrades to ensure optimal performance on Eclipse workstations, setup and configuration of treatment plan templates used by dosimetrists for individual patient cancer treatment planning, and bi-annual inspections with notification to the Biomedical and Radiation Oncology Departments within 72 hours of scheduling. The contractor must ensure technicians are fully trained and certified to work with Eclipse workstations. Training and support shall be provided telephonically on an as-needed basis whenever software modifications or changes occur. The contractor shall provide help desk support with a guaranteed 1-hour callback response time, available Monday through Friday from 8:00 AM to 4:00 PM.
The contract is a firm-fixed-price subscription covering a single base year of 12 months from September 31, 2026 through September 30, 2027, with no option years. Pricing includes AutoContour at $23,100.00, ChartCheck at $26,000.00, and EZFluence at $17,100.00, totaling $66,200.00 before discounts. With applied discounts of $42,432.84, the total contract price is $23,767.16. The C&A requirements and Security Accreditation Package are not applicable to this procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| J and A AutoContour 642-26-3-169-0071_Redacted.pdf |
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Text version
STATEMENT OF WORK
RADFORMATION SOFTWARE UPGRADES AND MAINTENANCE
RADIATION ONCOLOGY
CORPORAL MICHEAL J. CRESCENZ VA MEDICAL CENTER
3900 WOODLAND AVENUE
PHILADELPHIA, PA 19104
BACKGROUND: The Radiation Oncology Department of the Corporal Michael J. Crescenz VA
Medical Center (CMCVAMC) has a requirement for a software subscription with Radformation
AutoContour Radiotherapy Automated Contouring Software, ChartCheck Radiotherapy Treatment
Evaluation Software, and EZFluence Radiotherapy Automated 3D Planning Software. The services needed include routine software upgrades, software troubleshooting, and maintenance support. The subscription will cover training and dosimetrist guidance in order to ensure that the software is fully operational on the Radiation Oncology Eclipse workstations. Software maintenance, and software upgrades is required in order to ensure optimal working condition and lessen the likelihood of software down time.
SCOPE: The awarded contractor shall perform software maintenance and software upgrades in accordance with criteria outlined in this SOW. The contractor shall perform routine software maintenance and upgrades to ensure that the AutoContour Radiotherapy Atomated Contouring Software , ChartCheck
Radiotherapy Treatment Evaluation Software, and EZFluence Radiotherapy Automated 3D Planning
Software operates without excess lag time and runs at its optimal performance. The contractor shall be responsible for setting up the treatment plan templates in the Radformation Software. These templates are essential because they provide the platform that the dosimetrists use to create the individual patient treatment plans aimed at the patient’s specific form of cancer. It is required that contractor’s technicians are fully trained and certified to work with Eclipse workstations. Equipment and software to be serviced and/or maintained includes, but is not limited to: (Eclipse workstations, Radformation software, AutoContour Radiotherapy Atomated Contouring Software, ChartCheck Radiotherapy Treatment
Evaluation Software, and EZFluence Radiotherapy Automated 3D Planning Software. The contractor shall be responsible for notifying the CMCVAMC Bio Medical Department, and the Radiation Oncology
Department within 72 hours of the scheduled bi-annual inspection.
TRAINING: The contractor shall be responsible for training and guiding the Radiation Oncology staff whenever there are modifications and/or changes to the software. All software training will take place telephonically, and on an as needed basis. The contractor shall provide a call line for help desk support.
The contractor must be responsible for ensuring a 1-hour callback response time. The contractor shall be available Monday through Friday between the standard hours of 8AM-4PM.
PERIOD OF PERFORMANCE: The period of contract performance shall be for one
(1) Base Year of 12 months. The Period of Performance reads as follows:
This is a firm-fixed-price subscription for a single base period, with no option years.
Period Dates
Base Year September 31, 2026 – September 30, 2027
2 Linacs AutoContour Radiotherapy Automated Contouring Software Annual Subscription - $23,100.00
2 Linacs ChartCheck Radiotherapy Treatment Evaluation Software Annual Subscription - $26,000.00
2 Linacs EZFluence Radiotherapy Automated 3D Planning Software Annual Subscription - $17,100.00
Total: $66,200.00
Discounts: -$42,432.84
Total Price: 23,767.16
The C&A requirements do not apply, and the Security Accreditation Package is not required.
File details come from the government source that posted it. Updated .