R706--Requests for Information Amendment

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

5

0001

01-02-2025

544-25-2-4075-0004

None

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Activity

Central Alabama Healthcare System

215 Perry Hill Road

Montgomery AL 36109

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Activity

215 Perry Hill Road

Montgomery AL 36109

To all Offerors/Bidders

36C24725Q0195

X

X

X

X

1

This Amendment to Solicitation 36C24725Q0195 is to do the following:

(1) Add additional language to the Scope of Work

(2) Provide responses to the Request for Information (RFI) received prior to due date (see attached).

*All other terms and conditions remain unchanged.

Quentin Deloney

Contracting Officer, NCO-07

Page 5 of 5

Request For Information

36C24725Q0195

Facility Mover and Event Set-up Services

*Any questions received that have not been answered in this amendment have already been addressed in the posted Solicitation.

Scope of Work is amended to add the following: The Contractor shall furnish all contract oversight, management; supervisory and technically trained personnel; uniforms; equipment, materials, and supplies necessary to provide commercial office moving and relocation services for CAVHCS. This includes, but is not limited to the following, providing all labor, materials, and equipment necessary to accomplish the work as stated herein, e.g., excess property pickup; furniture installation; systems furniture installation, breakdown and repair; routine moving services activities; special event set-ups and breakdown; special furniture cleaning and repair; special moving activities; place furnishing in designated storage areas in an organized manner; and special handling moving activities. Contractor shall furnish all vehicles, insurance, drivers, supervision, maintenance, equipment, and operating supplies/services required for the safe transport of the property and performing all services necessary to provide moving and relocation services.

1. Confirm there are 6 locations with 4 being in Alabama and 2 in GA. that will need to be

covered.

-9 possible work locations; 3 Georgia locations; 6 Alabama locations

-215 Perry Hill Road, Montgomery, AL 36109-3725 (Main Work Site)

-8105 Veterans Way, Montgomery, AL 36117-3879

-2400 Hospital Road, Tuskegee, AL 36083 (Main Work Site)

-3753 Ross Clark Circle, Suite 4, Dothan, AL 36303-2291

-159 Whetstone Street, Monroeville, AL 36460-2625

-301 Andrews Ave, Fort Rucker, AL 36362-5107

-6635 Bass Road, Fort Moore, GA 31905-5602

-2100 Comer Avenue, Plaza G, Columbus, GA 31904-8725

-6910 River Road, Columbus, GA 61904-2316

2. In the previous notification we seen 2 locations located on a military base that were not listed on

the solicitation. Will they be covered?

-Past Solicitations/Contract Awards will not be addressed

3. Will the US Veterans Affairs be assisting in obtaining military passes to gain access to the

bases?

- When delivering to those locations, Contractor must meet all requirements by the Base to gain access. A VA Representative will be onsite, but this does not mean any of the requirements will be waived. Contractor will know at least a week in advance of any deliveries going to the base.

4. You stated work is to be performed Mon- Fri. But days can be changed and on calls can bedone. Please clarify?

-Please read the Solicitation in its entirety. Solicitation states as needed schedule updates shall be coordinated with and approved by the COR. Such changes will be coordinated in a manner both parties can agree on.

5. Will there be a set schedule confirmed at the beginning of the contract for the duration of

the contract?

- No set schedule but schedule will be reasonable and agreed upon by VA and Contractor.

6. If no set schedule, when will we be notified services are needed?

-A week in advance

7. Will the VA be able to add days on through the week with last minute notices?

-Yes, as long as the hours do not exceed the 860 hours allotted for the year.

8. Is the Price schedule 860 hours?

-Please read the Solicitation in its entirety. The base and each option year is allotted 860 hours.

9. Is 860 hours Guaranteed for the year?

-No; 860 hours worth of work are not guaranteed to be used each year.

10. Are you guaranteeing 8-hour workdays?

-No

11. Are we working 1-2 hours, 4-5 hours, or full 8-hour days?

- Contractor should plan for between 4 to 8-hour days.

12. Will items be left on the truck from the prior day, overnight, to be delivered the following

day?

- The Government does not expect items to be left on trucks. Contractor is responsible for loading and unloading Mover vehicles, therefore, it is at the Contractor s discretion and cost to store any items during moving activities and should be with the approval and proper notification being made to the COR.

13. Can you clarify excess pickup? Are we expected to move medical and IT equipment? Could you give examples of oversized items?

- This could be cubical panels, white/glass boards, desks, etc.. Examples of oversized equipment may include pews, conference room tables, desks, and storage cabinets.

14. Confirm that you are aware that there are 6-8 services added on that were not there in the

previous years? Therefore, this will drive the hourly rate up tremendously.

-Previous contract awards; solicitations; or occurrences will not be addressed. Only clarifications on the information presented in the current Solicitation will be made.

15. Our hourly rate are to include pricing for equipment, labor, fuel, miles, etc..?

-Hourly rate in proposals should be all inclusive.

16. Under Specialty furniture cleaning and repair. Can you clarify the repair service needed?

- Re-attaching doors to furniture; replacing missing screws/nuts on furniture; replacing arms on task chairs; or glides on tables/chairs.

17. If a repair is performed who takes the liability of that item breaking again?

- If a repaired item breaks due to the repair being negligent, the Contractor will be held liable.

18. Will we be moving equipment that is still covered under the warranty?

- Yes, some items may be under warranty such as desk and chairs.

19. Will we be mounting items on walls? Provide examples?

- Not on a regular basis. For example, some workstations mount to the wall and other furniture must anchored to the wall to prevent tilting.

20. Who will be responsible for holes in the wall and where does that fall under the lease

agreements of these buildings and who will be responsible?

21. Could you provide more details on the specific tasks involved in the relocation, moving, and event set-up services

- Please read the Solicitation in its entirety

22. What is the expected volume of items (e.g., office furniture, equipment) to be moved and set up?

- Unpredictable; as needed basis

23. Are there any special handling requirements (e.g., fragile or high-value items)?

-Please read the Solicitation in its entirety.

24. Can you confirm if this will be a firm-fixed-price contract?

-Yes

25. Will the 860 hours be paid regardless of whether they are utilized?

-No; only hours worked will be payable

26. Will this be an on-call contract, or will there be a confirmed schedule?

- For On Lease properties, movers will not be mounting anything to the wall. For the two Main Campuses (Central Alabama Veterans Health Care System East Campus 2400 Hospital Road, Tuskegee, AL 36083 and Central Alabama Veterans Health Care System West Campus 215 Perry Hill Road, Montgomery, AL 36109-3725) COR will work with Maintenance to repair holes in the wall from furniture removal. The Movers are not expected to paint or patch unless the Movers have damaged walls or doors due to negligence and/or accident.

27. Are there any penalties for delays or failure to meet performance standards?

-Yes, Unsatisfactory Ratings; Opt-out of Exercising Options; and possible Termination for Cause

29. Are there specific quality assurance standards that need to be adhered to?

- Please see attached Quality Assurance Plan posted on page 89.