Solicitation 36C24725Q0195.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

619-25-3-5237-0002

36C24725Q0195 12-03-2024

Monica Reed Email only 01-15-2024

12:00 pm EST

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Activity

215 Perry Hill Road

Montgomery AL 36109

X 100

X

484210

$34 Million

N/A

X

Central Alabama VA Healthcare System

215 Perry Hill Road

36C247

215 Perry Hill Road

FMS-VA-2 (101)

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

See CONTINUATION Page

See SOW & Section B.2 for Services

See CONTINUATION Page

X X

X 1

Quentin Deloney

36C24725Q0195

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

WAGE DETERMINATION-TUSKEGEE

History

WAGE DETERMINATION-DOTHAN

History

WAGE DETERMINATION-MONTGOMERY

History

WAGE DETERMINATION-MONROEVILLE

History

WAGE DETERMINATION-COLUMBUS

History

Quality Assurance Surveillance Plan

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) .. 101

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

215 Perry Hill Road

Montgomery AL 36109

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of

Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Title: Facility Moving, Relocation and Event Set-up Services, Central Alabama Veterans

Health Care System (CAVHCS), Montgomery, Tuskegee, Dothan, Monroeville, Alabama and Columbus, Georgia campuses.

DESCRIPTION OF SERVICES:

Central Alabama Veterans Health Care System (CAVHCS) requires commercial moving and relocation services located at 215 Perry Hill Road, Montgomery, Alabama 36109, 2400 Hospital

Road, Tuskegee Alabama 36083 and its off-site facilities in Columbus, Georgia: Dothan, Alabama and Monroeville, AL. In order to perform all vital functions, and support CAVHCS, this Statement of Work (SOW) has been written to provide direction and guidance Moving

Services Program. CAVHCS complex is comprised of over 1.8 million square feet located in multiple buildings (29) and housed on approximately 1231 acres. Buildings range from one to four stories many with basements. Larger buildings have loading docks. Bidder must be located within 100 miles.

The Contractor shall furnish all contract oversight, management; supervisory and technically trained personnel; uniforms; equipment, materials, and supplies necessary to provide commercial office moving and relocation services for CAVHCS. This includes, but is not limited to the following, providing all labor, materials, and equipment necessary to accomplish the work as stated herein, e.g., excess property pickup, furniture installation, routine moving services activities, special event set-ups, special furniture cleaning and repair, wheel chair minor repairs, special moving activities and special handling moving activities; furnishing all vehicles, insurance, drivers, supervision, maintenance, equipment, and operating supplies/services required for the safe transport of the property, and performing all services necessary to provide moving and relocation services. Contractor shall adhere to the terms and conditions of this solicitation for the period of one (Base Year) with four-One Year Options.

EAST Campus –Tuskegee, Alabama

WEST Campus - Montgomery, Alabama

CBOC- Community Based Outpatient Clinic

Joint Commission – Joint Commission on Accreditation of Healthcare Organizations:

STATE/FEDERAL SPECIFICATIONS:

Materials specified for the work shall conform to the technical requirement of the respective

State and/or Federal specifications. The persons employed under this contract shall, while on the premises, comply with all building regulations, federal policies and guidelines. The contractor shall provide written documentation prior to beginning work, and annually thereafter, that all persons employed for this contract do not have any communicable diseases, i.e., Tuberculosis, etc.

STANDARDS OF CONDUCT:

The Contractor shall maintain and supervise all actions of their employees. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Contractor shall ensure their employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. All persons employed in the performance of this contract shall, while on the premises, comply with all building regulations, policies and guidelines. Contract employees shall sign-in when reporting for duty and sign out when leaving at the end of each workday. Sign-in location shall be established by the Contracting Officer’s Representative (COR) and shall remain the same unless otherwise notified.

PERSONNEL REQUIREMENTS:

The Contractor shall provide Porter Service coverage Monday through Friday 7:00 AM through 6:00 PM The Contractor shall create a work schedule of tasks for specific areas to be serviced. Contractor shall submit proposed schedule to COR for review, input and approval.

Contractor shall provide a finalized work schedule to COR, who shall monitor for compliance.

Any changes to work schedule shall have prior approval by the COR. The Contractor shall always have a supervisor available and have sufficient staff to accomplish all requirements of the contract.

Work required in the performance of this contract shall be performed during the hours of 7:00

AM through 6:00 PM. Monday through Friday, excluding Federal holidays. Occasional weekend hours may be required to efficiently complete certain requirements of the contract during the course of this contract; however, weekend work, if it becomes necessary, shall be scheduled with the approval of the COR in advance, and shall be kept at an absolute minimum.

Any weekend work shall be invoiced as a separate line item.

CONTRACTOR’S RESPONSIBILITIES:

The contractor shall obtain all licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor personnel shall be responsible for any injury to employees or others as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the negligence of the contractor or its employees. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Alabama. The Contractor shall ensure that all employees receive mandatory training as required by OSHA.

Contractor shall consider the clinical environment and instruct his/her personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as cleaning of human secretions, blood, barium, etc. both floor and wall stain removal.

The Contractor shall provide every new employee with a VA NON-PIV Identification Badge prior to performing work under this contract. The Contractor’s employee and the Contracting

Officer’s Technical Representative or designee shall ensure each pass has been issued by the VA

Police Service at VAMC Montgomery, AL. Employees released from service by the Contractor shall have their VA NON-PIV ID BADGES collected by the Contractor. All VA NON-PIV ID

Badges must contain an expiration date and photograph of the employee. All VA NON-PIV ID

Badges shall be destroyed upon termination of the contract. The Contractors on-site supervisor shall ensure that all employees carry their VA NON-PIV ID Badges with them during duty hours, have them readily visible and present them upon request. The COR or designated representative shall periodically verify passes of contract employees with their personal identification.

SCOPE OF WORK:

The Contractor shall furnish all contract oversight, management; supervisory and technically trained personnel; uniforms; equipment, materials, and supplies necessary to provide commercial office moving, relocation services and event set ups for CAVHCS. This includes, but is not limited to the following, providing all labor, materials, and equipment necessary to accomplish the work as stated herein, e.g., excess property pickup, furniture installation, routine moving services activities, special event set-ups, special furniture cleaning and repair, minor wheel chair repairs, special moving activities and special handling moving activities; furnishing all vehicles, insurance, drivers, supervision, maintenance, equipment, and operating supplies/services required for the safe transport of the property, and performing all services necessary to provide moving and relocation services.

In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of all occupants and visitors of the building. The contractor shall display appropriate warning signs in all areas where housekeeping operations may cause traffic obstruction or personnel hazard.

The cleaning of lobbies and corridors resulting in a temporarily wet or slippery floor surface shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas.

The Contractor shall immediately correct any fire and safety deficiencies caused by contractor personnel. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting

Officer may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

The Contractor shall comply with applicable Federal, State and local safety and fire regulations in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.

The Contractor shall continually exercise all reasonable and prudent efforts to ensure the security of the Clinic and its contents resulting from the performance of work and employees.

All materials and equipment used in performance of this contract shall be stored properly at the end of each workday. The Contractor shall ensure that equipment is kept in safe, good working condition, cleaned and properly stored at the end of the workday.

Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services, including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects reports, and/or any other data submissions.

QUALIFYING EXPERIENCE REQUIREMENTS:

The Contractor shall have experience in managing and performing Moving and Event

Services. This experience must have been gained as a result of a company being regularly engaged in delivery of custodial services.

All Contractor employees must be acceptable to the Contracting Officer/COR. The Contracting

Officer reserves the right to require a replacement for any employee at any time for any reason deemed necessary. The Contractor shall submit Certificates on each employee assigned to this contract within 10 days of award of the contract. Minimum age requirement is 18 years of age.

PERSONNEL

All contractor personnel will be required to sign in and out of the sign-in sheet maintained by the Government.

The Contractor’s personnel shall follow all applicable policies of the Central Alabama Health

Care System (CAVHCS).

Contractor shall provide standard uniform shirts, blouses, or smocks which clearly identify the

Contractor and are uniform in color. All Contractor employees shall be in uniform while on site/duty. Pants/Slacks choice is at the discretion of the contractor/staff; however, they shall be neat and without holes.

The Contractor personnel shall be free of body odor and wear clean uniform clothing each day.

Fingernails must be clean and free of dirt. Hair must be neatly combed, and/or maintained.

SPECIFIC TASKS

• The Contractor shall designate an on-site working supervisor. An on-site supervisor will require a cell phone or other means of communication. The working supervisor will coordinate each moving service activity with the Interior Design Section, Environmental

Service Management Service COR. The working supervisor will be responsible for directing the activity of crew members.

• The Contractor shall provide a standard crew consisting of a minimum of four persons of which one member is required to be a supervisor. The contractor shall provide crews sufficient to perform tasks.

• The Contractor shall provide sufficient personnel/crews based on workload as required accomplishing assigned tasks. Requests for additional personnel/crews will be made a minimum of five calendar days in advance of the moving service activity.

• The Contactor shall ensure all crew members are in proper uniform throughout their tour of duty. Supervisors and crew members who are not in proper uniform shall not work at

CAVHCS.

• The Contractor shall ensure all crew members are physically able to perform all duties required by this contract.

• The Contractor shall provide, operate, manage, and maintain a trained, uniformed

Moving Services crew for CAVHCS to accomplish the following tasks:

MOVING SERVICES EXCESS PROPERTY PICKUP

Excess property pickup includes, but is not limited to, memory storage automation equipment, non-memory storage automation equipment, office equipment, office furniture, specialized items

(i.e., glassware, oversized items). An excess pickup could consist of a single item or multiple items. Multiple item pickups could include one or all of the categories listed.

MOVING SERVICES FURNITURE INSTALLATIONS/RECONFIGURATIONS

Furniture installations and reconfigurations include, but are not limited to the following, free-standing, panel-hung systems, and modular furniture disassembly, relocation, reassembly, and reconfigurations; the disassembly and reassembly of shelving, and special items such as Times-

Two cabinets and mobile or rolling file cabinet systems. All furniture installations and reconfigurations require an approved concept plan.

MOVING SERVICES ACTIVITIES

Moving activities include, but are not limited to, moving miscellaneous free-standing furniture items; file record boxes; employee property such as boxed files, records, and computers;

equipment; filing cabinets of various types and sizes; carpet tile pallets to a different location;

delivering and picking up empty moving boxes; minor furniture repair; and disposal of designated items such as removal of trash from work sites.

MOVING SERVICES EVENT ACTIVITIES

Event activities include, but are not limited to, the delivery, setup, teardown, and pickup of tables and chairs for special events on both campuses.

SPECIAL FURNITURE CLEANING AND REPAIR

Furniture, to include desks, sofas, chairs and tables identified as needing repair or cleaning will be reported to the Interior Designer. The Interior Designer will make the determination as to whether the items will be cleaned, repaired or unserviceable.

The Contractor shall ensure that crew members have the technical training in assembly and disassembly of all types of furniture and specialized equipment before performing such tasks.

The Contractor shall ensure all moving service activities are performed in a safe manner.

The Contractor shall be responsible for the protection of Government property. Storage rooms containing Government property shall be secure at all times.

The Contractor shall be responsible for damage to property and insured to repair and/or replace damaged property and personnel.

The Contractor shall be responsible for maintaining reusable furniture products, parts and components in a designated area by CAVHCS, in a clean, protected, and organized manner.

Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects reports, and any other data submissions.

Contractor shall have an updated written personnel roster which shall be maintained. The COR shall be furnished original roster and all changes thereafter. Employees not listed will not be allowed to work in the medical facility. Department of Veterans Affairs cannot be employees of the contractor.

Work/Tasks Schedule

Schedules shall include the date and show the phasing of completion of work by room/area throughout the day.

Contractor shall submit schedule changes in writing to the COR at least 24 hours in advance of initially scheduled time for beginning work/tasks.

Work Schedule:

This schedule shall be determined jointly by the COR and the Contractor. After the schedule is determined, it shall be posted for the contract period. All other areas shall be cleared in coordination with the COR. As needed updates shall be coordinated with and approved by the

COR.

SPECIAL REQUIREMENTS:

The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

The on-site working supervisor is responsible for management and oversight of all crew members; escort of additional, non-badged crew members; and ensures that property is boxed, crated, tagged/identified, loaded, and protected in a manner suitable for the type and complexity of the move.

To be eligible to perform under this contract, each crew member shall meet the following:

The ability to meet and deal with the general public.

The ability to read, understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts.

Familiarity with a variety of commercial furniture product disassembly & assembly, parts and components.

Expected to be physically able to perform the functions required in the performance of their assigned duties.

Maintain a neat, clean appearance and be in proper uniform at all times.

The Contractor shall have a Quality Control Program (QCP) to ensure all requirements of the contract are provided as specified and shall submit said QCP to the Contracting Officer with proposal. The program shall be continuously improved and is therefore documented in loose leaf manual format.

The program shall include, but not be limited, to the following:

Written work instructions/procedures, processes, and product description to implement contractual obligations. The preparation and maintenance of, and compliance with, these instructions shall be audited as a function of the Contractor Quality Program to assure compliance with or timely changes to the instructions. Contractor shall submit all OSHA training of personnel in Quality Control Program.

A method of early detection and correction of assignable conditions adverse to the quality of service, to include analysis of corrective action records (including Customer complaints) in order to determine causes of defectiveness.

The quality program shall ensure that records are complete and reliable. Reliable records are objective evidence of existing or past quality of service.

HOURS OF WORK:

Work required in the performance of this contract shall be performed during the working hours

(7:00 AM to 6:00 PM), Monday through Friday, excluding Federal Holidays. The Government has the option to modify the normal work week, days and hours, as necessary for the accomplishment of CAVHCS mission.

Federal Holidays observed are:

New Year’s Day

Labor Day

Martin Luther King’s Birthday

Columbus Day

President’s Day

Veterans’ Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

Juneteenth

“When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on Saturday, the preceding Friday is observed by U.S. Government agencies.”

INVOICES:

In addition to the terms at FAR 52.212-4(g), invoices shall be submitted monthly in arrears to:

Department of Veterans Affairs, FMS-VA-2(101); Financial Services Center, PO Box

149971, Austin, TX 78714-8971. Invoices shall have contract and purchase order numbers identified, as well as period of services. Any hourly rate charges will be itemized as a separate line item with total cost, on the invoice. Each invoice must be provided in triplicate. Failure to submit a proper invoice shall cause payment delay.

CONFIDENTIALITY:

The Contractor’s personnel shall comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties, the contractor shall obtain a signed “confidentiality certificate” from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept

CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

INSURANCE:

The contractor shall procure and maintain for the entire contract period, Workmen’s

Compensation and Employer’s Public Liability Insurance in accordance with the laws of the

State of North Carolina. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See

FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of the Insurance Certificate with appropriate coverage, no later than ten (10) calendar days after notice of award or may furnish proof with proposal submission. The contractor shall notify the

VA immediately of any changes in insurance coverage.

PERMITS AND RESPONSIBILITIES:

The Contractor shall obtain all permits, licenses and appointments required for the prosecution of work under this contract, at no additional cost to the Government. The contractor shall obtain these permits, licenses and appointments in compliance with applicable host country laws. The contractor shall provide evidence of possession or status of application for such permits, licenses and appointments to the Contracting Officer with their proposal. Failure to provide such permits, or evidence of appropriate progress toward receipt of such permits so as to be fully licensed by date planned for commencement of contract performance shall result in contractor being found non-responsible (not eligible for award) or result in contract termination if required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the contractor. The contractor shall ensure that all employees receive the mandatory training applicable as required by OSHA standards/requirements related to the services called for by this contract.

CONTRACTOR FURNISHED PROPERTY:

The Contractor shall furnish at his/her own expense, all labor and supervision, which may be necessary or appropriate in the performance of this contract. Contractor shall be responsible for ensuring all equipment, tolls, utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements.

GOVERNMENT FURNISHED PROPERTY:

The Government shall furnish chairs and tables for event setups and any associated items required.

Boxes for movement of employee’s personal and professional belonging

Contractor POC-The contractor will provide to the VA their supervisor POC and the contactor will be responsible for ongoing communication with the VA COR or their designee to assure that services are delivered in a timely and quality manner.

WAGE DETERMINATION

This contract is subject to the wage determinations as set forth by the Department of Labor, the

Applicable Wage Determination.

NON-PERSONAL SERVICES STATUS

Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the VA. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the provision of an end product or the accomplishment of a specific task. The contractor will not be subject to Government supervision, but its efforts will be monitored for quality assurance.

REVIEWS

The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the CO or other designated representative of the VA.

Payments will be denied when such service does not support the changes or if the service is deemed not necessary or inappropriate. Such determinations shall be made by the CO or COR, whichever is appropriate.

CONTRACT AWARD & ADMINISTRATION DATA

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the changes shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

No contract will be awarded, nor payment made to any individual or entity that appears on the

Governments Excluded Parties Listing System (EPLS), nor the Department of Treasury’s Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List.

(End of Statement of Work)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

860.00 HR _______________

FY 25 - Base Year, EVENT Setup and MOVING SERVICES

FOR RELOCATION OF OFFICE FURNITURE, SUPPLIES,

OTHER MISCILLANEOUS ITEMS, EQUIPMENT, EXCESS,

EVENT SETUP SERVICES, ASSEMBLE AND

DISASSEMBLE. Base plus 4 year To move furniture from place to place in the following locations: 215 Perry Hill Road, Montgomery, AL 36109-3725; 8105 Veterans Way, Montgomery, AL 36117-3879; 2400 Hospital Road, Tuskegee, AL 36083; 2100 Comer Avenue, Plaza G, Columbus, GA

31904-8725; 3753 Ross Clark Circle, Suite 4, Dothan, AL

36303-2291; 6635 Bass Road, Fort Moore, GA 31905-5602;

159 Whetstone Street, Monroeville, AL 36460-2625; 6910

River Road, Columbus, GA 61904-2316; 301 Andrews Ave, Fort Rucker, AL 36362-5107

Contract Period: Base

POP Begin: 06-16-2025

POP End: 06-15-2026

OY1 - EVENT Setup and MOVING SERVICES FOR

RELOCATION OF OFFICE FURNITURE, SUPPLIES,

OTHER MISCILLANEOUS ITEMS, EQUIPMENT, EXCESS,

EVENT SETUP SERVICES, ASSEMBLE AND

DISASSEMBLE. Base plus 4 year To move furniture from place to place in the following locations: 215 Perry Hill Road, Montgomery, AL 36109-3725; 8105 Veterans Way, Montgomery, AL 36117-3879; 2400 Hospital Road, Tuskegee, AL 36083; 2100 Comer Avenue, Plaza G, Columbus, GA

31904-8725; 3753 Ross Clark Circle, Suite 4, Dothan, AL

36303-2291; 6635 Bass Road, Fort Moore, GA 31905-5602;

159 Whetstone Street, Monroeville, AL 36460-2625; 6910

River Road, Columbus, GA 61904-2316; 301 Andrews Ave, Fort Rucker, AL 36362-5107

Contract Period: Option 1

POP Begin: 06-16-2026

POP End: 06-15-2027

860.00 HR _______________ _______________

OY2 -EVENT Setup and MOVING SERVICES FOR

RELOCATION OF OFFICE FURNITURE, SUPPLIES,

OTHER MISCILLANEOUS ITEMS, EQUIPMENT, EXCESS,

EVENT SETUP SERVICES, ASSEMBLE AND

DISASSEMBLE. Base plus 4 year To move furniture from place to place in the following locations: 215 Perry Hill Road, Montgomery, AL 36109-3725; 8105 Veterans Way, Montgomery, AL 36117-3879; 2400 Hospital Road, Tuskegee, AL 36083; 2100 Comer Avenue, Plaza G, Columbus, GA

31904-8725; 3753 Ross Clark Circle, Suite 4, Dothan, AL

36303-2291; 6635 Bass Road, Fort Moore, GA 31905-5602;

159 Whetstone Street, Monroeville, AL 36460-2625; 6910

River Road, Columbus, GA 61904-2316; 301 Andrews Ave, Fort Rucker, AL 36362-5107

Contract Period: Option 2

POP Begin: 06-16-2027

POP End: 06-15-2028

OY3 -EVENT Setup and MOVING SERVICES FOR

RELOCATION OF OFFICE FURNITURE, SUPPLIES,

OTHER MISCILLANEOUS ITEMS, EQUIPMENT, EXCESS,

EVENT SETUP SERVICES, ASSEMBLE AND

DISASSEMBLE. Base plus 4 year To move furniture from place to place in the following locations: 215 Perry Hill Road, Montgomery, AL 36109-3725; 8105 Veterans Way, Montgomery, AL 36117-3879; 2400 Hospital Road, Tuskegee, AL 36083; 2100 Comer Avenue, Plaza G, Columbus, GA

31904-8725; 3753 Ross Clark Circle, Suite 4, Dothan, AL

36303-2291; 6635 Bass Road, Fort Moore, GA 31905-5602;

159 Whetstone Street, Monroeville, AL 36460-2625; 6910

River Road, Columbus, GA 61904-2316; 301 Andrews Ave, Fort Rucker, AL 36362-5107

Contract Period: Option 3

POP Begin: 06-16-2028

POP End: 06-15-2029

OY4 -EVENT Setup and MOVING SERVICES FOR

RELOCATION OF OFFICE FURNITURE, SUPPLIES,

OTHER MISCILLANEOUS ITEMS, EQUIPMENT, EXCESS,

EVENT SETUP SERVICES, ASSEMBLE AND

DISASSEMBLE. Base plus 4 year To move furniture from place to place in the following locations: 215 Perry Hill Road, Montgomery, AL 36109-3725; 8105 Veterans Way, Montgomery, AL 36117-3879; 2400 Hospital Road, Tuskegee, AL 36083; 2100 Comer Avenue, Plaza G, Columbus, GA

31904-8725; 3753 Ross Clark Circle, Suite 4, Dothan, AL

36303-2291; 6635 Bass Road, Fort Moore, GA 31905-5602;

159 Whetstone Street, Monroeville, AL 36460-2625; 6910

River Road, Columbus, GA 61904-2316; 301 Andrews Ave, Fort Rucker, AL 36362-5107 Contract Period: Option 4

POP Begin: 06-16-2029

POP End: 06-15-2030

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

860.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting

Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and

Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clau…