R706--Comprehensive Wall-to-Wall Inventory of Medical and IT Equipment (VA-26-00038776)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is soliciting comprehensive wall-to-wall inventory services for fixed and accountable property assets across the North Texas VA Health Care System. The contractor must perform a complete barcode scan of approximately 45,562 equipment items with a minimum dollar threshold of $300 across 21 locations within 90 calendar days of the Notice to Proceed, reconcile findings against the Automated Equipment Management System/Medical Equipment Reporting System (AEMS/MERS) database, and deliver daily progress reports plus final reconciliation reports within 5 business days of fieldwork completion. Key requirements include room-by-room scanning of all clinical, administrative, engineering, warehouse, and off-site areas; supply of all scanning hardware, laptops, printers, and temporary barcode labels; and coordination with VA facility escorts during specified work hours including after-hours access for clinics and sensitive areas. The Government will evaluate proposals based on technical capability (demonstrating capacity to perform the Statement of Work tasks), price reasonableness (all-inclusive firm fixed unit pricing), and past performance (up to three relevant references from the past three years), with award to the quote representing best value. The offer due date is April 14, 2026, at 3:00 p.m. Central Daylight Time.

This solicitation is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with the previous contractor on record being under contract number 36C25719F0379. The estimated contract value is $16.5 million, representing a significant commitment to comprehensive inventory management across the VA system. The work encompasses three VA Medical Centers (Dallas with 36,533 items, Sam Rayburn with 3,481 items, and Garland with 1,546 items), 11 outpatient clinics, 4 Vet Centers, and 4 other locations totaling approximately 4.4 million square feet across the Dallas-Fort Worth region. The place of performance is the North Texas Health Care System at 4500 S Lancaster Road, Dallas, Texas 75216, with a preferred contract start date of July 1, 2026. Invoices will be submitted monthly via electronic submission through the Tungsten Network with payments made by electronic funds transfer, and contractors must comply with prevailing wage requirements per the Service Contract Act for the specified Texas counties.