36C25726Q0304 0001.pdf

36C25726Q0304 0001 CONTINUATION PAGE

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

4/8/2026

36C257

Department of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

36C257

NCO 17

Department of Veterans Affairs North Texas Veterans Health Care Center 124 E. Hwy 67, Suite 100 Duncanville TX 75137

36C25726Q0304

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-14-2026 3PM CDT

See CONTINUATION Page

X 1

The purpose of this amendment is to post question & answers and to extend the solicitation date.

1. Please see continuation page for questions & answers.

2. The solicitation is hereby extended until April 14, 2026 @ 3 PM CST.

3. There are no other changes to the terms and conditions of the solicitation.

Donald Smith Contracting Officer

Question 1. Has this requirement been previously performed under a contract? If so, can the Government provide the prior contract number?

Answer: Yes, this requirement was previously performed under a contract. The prior contract number is

36C25719F0379.

Question 2. Can the Government disclose an expected price range for this requirement?

Answer: No, the Government will not disclose an expected price range for this requirement.

Question 3. What is the Government's required or preferred method for daily secure data transfer to the

Government? Will the contractor's designated POC require a PIV/CAC credential or VA network account, or will the Government provide an alternative secure transfer mechanism (e.g., VA SharePoint, secure FTP, encrypted email)? Additionally, what is the expected turnaround time for provisioning VA system access post-award?

Answer: Daily inventory data will be sent via email to the Personal Property Management Supervisor in

Excel or CSV format. Access to the VA network is not required; therefore, no PIV/CAC credential or VA account provisioning is necessary.

Question 4. For untagged equipment identified during the inventory, does the contractor's obligation end at applying a temporary tag and flagging for VA follow-up, or is the contractor expected to enter those items into AEMS/MERS directly?

Answer: For assets identified without VA EE tags, the contractor must apply temporary tags and document the items for Government follow-up. The contractor is not responsible for entering items into

AEMS/MERS; this responsibility remains with VA personnel.

Question 5. Will the Government provide a subject matter expert or clinical/logistics POC at each facility who can assist with identifying specialized medical equipment (e.g., imaging equipment, surgical equipment) during the inventory?

Answer: Yes, the Government will provide Logistics Points of Contact (POCs) at each facility. These

POCs will escort contractor personnel and assist with identifying specialized or clinically sensitive medical equipment.

Question 6. For CBOCs and smaller outpatient locations, is the wall-to-wall count expected to be completed during normal business hours, or will after-hours access also be required at those locations?

Answer: Yes, inventories at Community-Based Outpatient Clinics (CBOCs) and smaller outpatient locations are expected to occur during normal business hours.

Mobile Scanning Devices

Question 7A. Are mobile devices such as iPhones or tablets with barcode scanning applications acceptable in place of dedicated handheld scanners (e.g., Zebra devices), provided barcode accuracy and data integrity requirements are met?

Answer: Yes, mobile scanning solutions such as smartphones or tablets equipped with barcode-scanning applications are acceptable as long as they meet accuracy and data-integrity requirements.

Question 7B. Will the Government provide the AEMS/MERS asset inventory file in Excel or CSV format?

Answer: Yes, the Government will provide the AEMS/MERS asset inventory dataset in Excel or CSV format.

Sample Data for Testing

Question 7C. Will a sample dataset be provided prior to project start to allow the contractor to test data collection and reconciliation processes?

Answer: Yes, a sample dataset will be provided prior to the start of the project.

Scope of Equipment

Question 7D. Is the inventory limited to medical/clinical equipment, or does the scope include all fixed and accountable property assets with VA EE tags, including IT equipment, facilities equipment, shop equipment, office equipment, and other accountable property?

Answer: No, the inventory is not limited to clinical or medical equipment. It includes clinical equipment, medical equipment, IT assets, and specialized engineering equipment requiring VA EE tags. Furniture is not considered equipment.

EE Tags

Question 7E. Additionally, can a sample of the existing VA EE barcode tags be provided in advance so the contractor can test scanning compatibility with proposed equipment?

Answer: Yes, a sample VA EE barcode label will be provided for compatibility testing.

Facility Documentation

Question 7F. Will floor plans, room lists, and facility maps be provided for all locations prior to the start of field work?

Answer: Yes, room lists, facility maps, and floor plans will be provided prior to field work.

Access to Facilities / Work Hours

Question 7G: Can the contractor perform inventory work during any hours as needed to meet the project schedule, or will there be restricted work windows similar to those listed for certain clinical areas and outpatient clinics

Answer: Work hours will be restricted according to the time periods and limitations outlined in the

Statement of Work. Contractors must coordinate with facility and Logistics POCs to ensure compliance.

Question 8: What is the preferred contract start date?

Answer: Our preferred contract start date is July 1, 2026

Question 9: What is the specific capitalization or dollar-value threshold for the assets to be inventoried (e.g., assets valued at $5,000+)?

Answer: The minimum dollar threshold for inventory inclusion is $300. Because this is a wall-to-wall inventory, all equipment assigned to the NTX VA Health Care System must be inventoried regardless of value.

Question 10: Can you provide a breakdown of the asset types included (e.g., clinical/medical equipment, IT, furniture, or specialized engineering equipment)?

Answer: The asset types included in this requirement consist of clinical equipment, medical equipment, information technology assets, and specialized engineering equipment. Furniture is not considered to be equipment.

Question 11. Can the Government provide an approximate square footage, room count, or floor plan for each facility to assist offerors in estimating level of effort and travel time between areas within each location?

Answer:

VA Medical Centers

• Dallas VA Medical Center – 4500 South Lancaster Rd, Dallas, TX 75216

(Sq ft: 2,486,649)

• Sam Rayburn Memorial Veterans Center – 1201 East 9th St, Bonham, TX 75418

(416,385 Sq. Ft.)

• Garland VA Medical Center – 2300 Marie Curie Boulevard, Garland, TX 75052

(489,061 Sq. Ft.)

Outpatient Clinics

• Polk Street VA Clinic – 4243 South Polk Street, Dallas, TX 75224 (9,500 Sq. Ft.)

• Fort Worth Outpatient Clinic – 2201 Southeast Loop 820, Ft. Worth, TX 76119 (177,230 Sq. Ft.)

• Decatur CBOC – 408 Park West Court, Decatur, TX 76234 (10,010 Sq Ft.)

• Denton CBOC – 2322 San Jacinto Boulevard, Denton, TX 76205 (63,222 Sq Ft.)

• Granbury CBOC – 1210 Paluxy Medical Circle, Granbury, TX 76048 (6,240 Sq. Ft)

• Grand Prairie VA Clinic – 2737 Sherman St, Grand Prairie, TX 75051 (25,936 Sq. Ft.)

• Greenville CBOC – 8325 Jack Finney Boulevard, Greenville, TX 75402 (4,228 Sq. Ft)

• Plano CBOC – 3804 West 15th St, Suite 175, Plano, TX 75075 (17,700 Sq. Ft.)

• Sherman CBOC – 1715 Texoma Parkway, Sherman, TX 75090 (6,344 Sq. Ft.)

• Tyler Centennial VA Clinic – 428 Centennial Parkway, Tyler, TX 75703 (51,834 Sq. Ft.)

• Fort Worth New York VA Clinic & Transitional Housing – 101 New York Avenue, Fort Worth, TX

76104 (7,611 Sq. Ft)

• Duncanville Suite (Contracting/Community Care Suite) – 124 E. Hwy 67 Suite 100, Duncanville, TX

75137 (7,606 Sq. Ft)

Vet Centers

• Dallas Vet Center – 8610 Greenville Ave Suite 125, Dallas, TX 75243 (4,000 Sq. Ft.)

• Mesquite Vet Center – 502 West Kearney St Suite 300, Mesquite, TX 75149 (4,158 Sq. Ft.)

• Arlington Vet Center (Pantego) – 3337 W Pioneer Pkwy N, Pantego, TX 76013 (8,342 Sq. Ft.)

• Fort Worth Vet Center – 6620 Hawks Creek Avenue, Westworth Village, TX 76114 (4,200 Sq. Ft.)

Other Locations

• VISN 17 HQ – 2301 E Lamar Blvd., Ste 650, Arlington, TX 76006 (16,297 Sq. Ft.)

• Dallas-Fort Worth National Cemetery – 2000 Mountain Creek Pkwy, Dallas, TX 75211 (Main Storage

Area (20,000 Sq. Ft.))

• Herzog CRRC – 4900 South Lancaster Road, Dallas, TX 75216 (16,898 Sq. Ft.)

• Premiere Install Movers Storage Facility – 1002 Avenue T #200, Grand Prairie, TX 75050 (100,868 Sq

Ft.)

Question 12A. Can the Government provide estimated item counts broken down by individual facility or location? This information is critical to developing accurate staffing, sequencing, and travel cost estimates.

Answer: See below answer.

Question 12B. Can the Government provide item counts broken down by property type (e.g., personal property, capital equipment, installed/real property, leased equipment)?

Answer: See answer below.

Question 12C. Regarding the 50,000–60,000 total assets, could the Government provide an estimated asset count (item quantity) broken down by individual facility? A per-location estimate is necessary for our team to accurately project staffing requirements and logistical costs for the off-site clinics and Vet

Centers.

Answer: See answer below.

VA Medical Centers

• Dallas VA Medical Center – 4500 South Lancaster Rd, Dallas, TX 75216 (36,533 items)

• Sam Rayburn Memorial Veterans Center – 1201 East 9th St, Bonham, TX 75418 (3,481 items)

• Garland VA Medical Center – 2300 Marie Curie Boulevard, Garland, TX 75052 (1,546 items)

Outpatient Clinics

• Polk Street VA Clinic – 4243 South Polk Street, Dallas, TX 75224 (130 items)

• Fort Worth Outpatient Clinic – 2201 Southeast Loop 820, Ft. Worth, TX 76119 (2,344 items)

• Decatur CBOC – 408 Park West Court, Decatur, TX 76234 (27 items)

• Denton CBOC – 2322 San Jacinto Boulevard, Denton, TX 76205 (100 items)

• Granbury CBOC – 1210 Paluxy Medical Circle, Granbury, TX 76048 (24 items)

• Grand Prairie VA Clinic – 2737 Sherman St, Grand Prairie, TX 75051 (341 items)

• Greenville CBOC – 8325 Jack Finney Boulevard, Greenville, TX 75402 (51 items)

• Plano CBOC – 3804 West 15th St, Suite 175, Plano, TX 75075 (173 items)

• Sherman CBOC – 1715 Texoma Parkway, Sherman, TX 75090 (31 items)

• Tyler Centennial VA Clinic – 428 Centennial Parkway, Tyler, TX 75703 (662 items)

• Fort Worth New York VA Clinic & Transitional Housing – 101 New York Avenue, Fort Worth, TX 76104 (45 items)

• Duncanville Suite (Contracting/Community Care Suite) – 124 E. Hwy 67 Suite 100, Duncanville, TX 75137 (35 items)

Vet Centers

• Dallas Vet Center – 8610 Greenville Ave Suite 125, Dallas, TX 75243 (27 items)

• Mesquite Vet Center – 502 West Kearney St Suite 300, Mesquite, TX 75149 (22 items)

• Arlington Vet Center (Pantego) – 3337 W Pioneer Pkwy N, Pantego, TX 76013 (23 items)

• Fort Worth Vet Center – 6620 Hawks Creek Avenue, Westworth Village, TX 76114 (33 items)

Other Locations

• VISN 17 HQ – 2301 E Lamar Blvd., Ste 650, Arlington, TX 76006 (219 items)

• Dallas-Fort Worth National Cemetery – 2000 Mountain Creek Pkwy, Dallas, TX 75211 (194 items)

• Herzog CRRC – 4900 South Lancaster Road, Dallas, TX 75216 (56 items)

• Premiere Install Movers Storage Facility – 1002 Avenue T #200, Grand Prairie, TX 75050 (74 items)

(End of Document)