R699--On-Site Document Shredding Services UNRESTRICTED

The Department of Veterans Affairs seeks on-site document shredding services for the Chicago Regional Office, with proposals due June 29, 2026 at 11:00 AM EDT and questions due June 23, 2026 at 1:00 PM EST. The procurement is unrestricted and open to all qualified vendors.

Place of performance is the Chicago Regional Office. Services include scheduled monthly shredding every four weeks during operating hours (9:30 AM to 2:00 PM CST) of confidential paper records containing Personally Identifiable Information and Protected Health Information, performed in accordance with VA Directive 6371. The contractor must provide cross-cut or double-cut shredding using equipment with 3/32-inch security screens, deliver on-site interim destruction, and engage a NAID-certified vendor if final destruction occurs off-site. Unscheduled requests must be fulfilled within 48 hours. Certificates of Destruction must be provided electronically the same day for interim destruction and within 30 days for final destruction.

The base contract period runs 12 months beginning July 15, 2026, with four one-year pre-priced option periods extending through July 14, 2031. The estimated quantity is 24 monthly pickups of 95-gallon bins per year at an estimated $16.5 million total contract value. NAICS code is 561990, All Other Support Services; PSC code is R699, Support—Administrative: Other.

Contractor personnel must undergo background investigations at Low Risk Tier 1 level, complete VA Privacy and Information Security Awareness training (TMS #10176), obtain NAID certification and bonding, and comply with VA Directives 6371, 6500, and related security and records management requirements. Service Contract Act prevailing wage rates apply to Illinois (Cook, Du Page, and McHenry counties) per Wage Determination 2015-5017, Revision 32. Evaluation includes past performance questionnaires from references and compliance with all solicitation terms and representations. The Government intends to evaluate offers without discussions and reserves the right to reject any or all offers or waive minor irregularities.