R616--Notice of Intent to Sole Source Offsite Records Storage Services for VACCHCS
Closed Special Notice Posted
- Solicitation number
- 36C26126Q0261
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 493110 General Warehousing and Storage
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Network Contracting Office 21 (NCO21) has issued a Notice of Intent to Sole Source for offsite medical records storage services to support the VA Central California Health Care System (VACCHCS) located in Fresno, California. This special notice announces the government's intention to award a sole source contract for NARA-certified medical records storage services rather than pursue a competitive procurement. The contract is classified under NAICS code 493110 (General Warehousing and Storage) and PSC code R616 (Support – Administrative: Physical Records Management Services). The government has determined that these specialized services are available only from a single source without incurring unacceptable delays or cost duplication. This notice was published on December 17, 2025, and represents an informational announcement rather than a formal competitive solicitation.
The VA intends to award the contract to incumbent ACCESS INFORMATION MANAGEMENT CORPORATION for a five-year period spanning January 1, 2026 through December 31, 2030, structured as a base year plus four option years under a Firm-Fixed Price arrangement. Firms believing they are capable of meeting the government's requirements have 15 calendar days from publication to submit a capabilities statement and express interest to Contracting Officer Larry Facio at larry.facio@va.gov; telephone inquiries will not be accepted. Interested contractors must identify their business classification (large, small, small-disadvantaged, 8(a), or woman-owned), specify U.S. or foreign ownership status, and clearly mark any proprietary data submitted accordingly. This notice provides an opportunity for alternative vendors to demonstrate capability, though the government has already selected the incumbent contractor based on its determination that sole source procurement is justified. The deadline for responding to this notice is January 2, 2026.
Notice text
NOTICE OF INTENT TO SOLE SOURCE
Page 2 of 2
The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 21 (NCO21), in support of VISN 21 VA Central California Health Care System (VACCHCS) at 2615 E. Clinton Avenue, Fresno, CA 93703, intends to negotiate a sole source Firm-Fixed Price for base plus (4) option years for Medical Records Storage in accordance with National Archives and Records Administration (NARA) certified facilities, effective January 1st, 2026 to December 31st, 2030. Applicable authority, FAR 8.405-6(a)(1)(B) Limiting Sources. Applicable NAICS: 493110, General Warehouse and Storage.
This is not a request for competitive offers and no solicitation is available. Due to the continuation of need it has been determined that these services are only available from a single source without an unacceptable delay or duplication of cost and no other type of services will satisfy agency requirements. The Government intends to award the contract to incumbent, ACCESS INFORMATION MANAGEMENT CORPORATION, 500 Unicorn Park Dr Ste 503, Woburn, MA 01801 3377, SAM UEI # N7SFZMRQUPH9
This synopsis announcement is being issued for information purposes only and does not constitute a solicitation or request for competitive proposals. If a firm believes it is capable of meeting the Government's requirement, it may identify their interest and capability to the Contracting Officer within three (15) calendar days of this publication by contacting Larry Facio via e-mail at larry.facio@va.gov Telephone inquiries will not be accepted. If firm previously provided capabilities statement to previous sources sought, there is no need to respond with a interest.
Those interested firms must indicate whether they are large, small, small-disadvantaged, 8(a) or woman owned business and whether they are U.S. or foreign owned. Respondents who submit proprietary data shall clearly mark the data with appropriate markings. The Government will not pay for any information submitted as a result of this synopsis. This synopsis shall not be construed as an obligation on the part of the Government to acquire any products or services.
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0261_1.docx | DOCX document |
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