R614--Shredding service Providence VAMC Providence RI

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is soliciting quotes for document destruction and shredding services at the Providence VA Medical Center and surrounding Community-Based Outpatient Clinics in Rhode Island and Massachusetts. The contractor must provide secure on-site document shredding services in compliance with VA Directive 6371, which establishes minimum standards for information destruction including physical and operational security measures, employee background checks, and proper documentation controls. Key requirements include providing lockable containers in multiple sizes (32-gallon and 92-gallon), maintaining HIPAA compliance, offering certificates of destruction, and recycling shredded materials. The solicitation uses a Request for Quote (RFQ) process, though specific evaluation criteria are not detailed in the available amendments. The deadline for quote submission is December 31, 2025 at 1:00 PM EST, with all questions to be submitted by December 18, 2025.

This solicitation is designated as a total set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with the previous contract (36C24122P0093) valued at $243,079.20 and the current estimated contract value of $16.5 million. The contract period runs from March 1, 2026 to February 28, 2027 for the base year, with four consecutive one-year option periods extending through February 28, 2031. Services will be performed across seven locations including the main Providence VA Medical Center campus, the Harwood Building, and Community-Based Outpatient Clinics in Providence, Hyannis, New Bedford, and Middletown. Bi-weekly pickups are required for the main campus and Harwood Building, while monthly pickups are specified for off-site locations and CBOCs. NAID (National Association for Information Destruction) certification is not mandatory, as contractors must instead meet the minimum standards established in VA Directive 6371.