R614--RO310 | On-site Document Shredding Services

The Department of Veterans Affairs is soliciting on-site document shredding and removal services through Request for Quote 36C10D25Q0159, seeking a contractor to provide secure destruction of paper documents and media at the Philadelphia Regional Office. The contract requires weekly shredding services for approximately 312 paper document bins annually (averaging 6 bins per week) and 4 media destruction bins per year, with an estimated annual shred volume of 34.2 tons. Services must be performed on-site at 5000 Wissahickon Avenue, Philadelphia, with weekly shredding sessions occurring on Fridays between 7:00-7:30 AM. The contractor must provide seventeen 64-gallon secure bins, ensure strict confidentiality of materials, comply with VA records management directives, and provide certificates of destruction after each session. The solicitation was posted on August 11, 2025, with a response deadline of August 27, 2025, and evaluation will include past performance assessments using a comprehensive questionnaire that rates contractors across multiple performance dimensions.

The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with no general set-aside designation indicated in the primary notice. The total estimated contract value is $16.5 million, structured with a base period from September 11, 2025, to September 10, 2026, and four optional one-year extension periods that could extend the contract through September 10, 2030. Performance will occur exclusively at the VA Philadelphia Regional Office facility, requiring the contractor to maintain strict security protocols and personnel background investigations in accordance with VA security handbooks and directives. The solicitation includes updated wage determination requirements, with Amendment 0001 directing offerors to use Wage Determination 2015-537 REV 26 dated August 2025, which provides comprehensive wage rates and benefit requirements for service contract work in Nebraska, though the actual work location is Pennsylvania.