A2: R606--RFQ: VISN16-Wide Court Reporting and Transcription - SDVOSB Set-Aside - IDC
Closed Solicitation Posted
- Solicitation number
- 36C25626Q1138
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561492 Court Reporting and Stenotype Services
- Place of performance
- Department of Veterans Affairs Michael E. DeBakey VA Medical Center Houston, Texas 77030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 16 seeks a single-award, firm-fixed-price Indefinite Delivery Contract for VISN-wide court reporting and transcription services, with proposals due August 20, 2026 and questions due August 11, 2026. The procurement is a total Service-Disabled Veteran-Owned Small Business set-aside under the Veterans First Contracting Program, and carries a Lowest Price Technically Acceptable evaluation methodology.
Place of performance is Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston, Texas, with task orders specifying services across VISN 16 facilities in Texas, Louisiana, Arkansas, and Mississippi. Contract covers five CLINs: standard transcription services (2,000,000 lines annually), urgent transcription services at 48-hour turnaround (400,000 lines annually), court reporter attendance (5,000 hours annually), secure electronic delivery and formatting (250,000 transcripts annually), and audio capture and secure storage (12 months annually). The contractor must maintain minimum 98 percent transcript accuracy, deliver standard transcripts within 10 business days, and comply with Privacy Act, HIPAA, and federal records management requirements. Contract personnel must undergo background screening including a Special Agreement Check and fingerprinting with no access to protected patient health information. Transcription work may be performed off-site; court reporter certification is not mandated. Work by certified SDVOSB independent contractors counts toward the 50 percent self-performance requirement. The contract ceiling does not exceed five years. Offerors must be certified SDVOSBs verified in the SBA Veteran Small Business Certification database at submission and award, and must submit pricing fully burdened in a separate volume. Technical acceptability is assessed pass/fail; price is evaluated among compliant offerors. Amendment 0001 (August 11, 2026) extended the deadline and clarified that SDVOSB-certified independent contractors qualify as similarly situated entities under VAAR 852.219-75. Amendment 0002 (August 14, 2026) clarified limitations on subcontracting requirements. NAICS code is 561492; PSC code is R606.
Notice text
3 versions
Update #3 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for VISN-wide Court Reporting and Transcription Services. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 561492 This NAICS code represents the principal purpose of the acquisition, which is for Court Reporting and Stenotype Services. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement, RFQ attachment. The government expects this announcement to result in a Firm-Fixed Price Single-Award Indefinite Delivery Contract (IDC) not to exceed five years. See attached RFQ for the details.
AMENDMENT 0001 IS ISSUED TO:
A. Answer vendor questions received in response to the solicitation.
B. Provide clarifications to ensure fair and transparent competition.
C. Incorporate the following Questions & Answers into the solicitation.
See attached RFQ-A0001 for the details.
AMENDMENT 0002 IS ISSUED TO:
Provide clarification to A0001 Question #10 – Limitations on Subcontracting / Similarly Situated Entities.
See attached RFQ-A0002 for the details.
Update #2 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for VISN-wide Court Reporting and Transcription Services. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 561492 This NAICS code represents the principal purpose of the acquisition, which is for Court Reporting and Stenotype Services. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement, RFQ attachment. The government expects this announcement to result in a Firm-Fixed Price Single-Award Indefinite Delivery Contract (IDC) not to exceed five years. See attached RFQ for the details.
AMENDMENT 0001 IS ISSUED TO:
A. Answer vendor questions received in response to the solicitation.
B. Provide clarifications to ensure fair and transparent competition.
C. Incorporate the following Questions & Answers into the solicitation.
See attached RFQ-A0001 for the details.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued.
Solicitation number is issued as a request for quotation (RFQ) for VISN-wide Court Reporting and Transcription Services.
This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status.
Primary NAICS Code: 561492 This NAICS code represents the principal purpose of the acquisition, which is for Court Reporting and Stenotype Services.
The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement, RFQ attachment. The government expects this announcement to result in a Firm-Fixed Price Single-Award Indefinite Delivery Contract (IDC) not to exceed five years.
See attached RFQ for the details
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q1138_RFQ_A0002.pdf | ||
| 36C25626Q1138_RFQ_A0001.pdf | ||
| 36C25626Q1138_RFQ.pdf |
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