R604--^667-26-2-187-0128 Red River Presort mail (VA-26-00035378)

The Department of Veterans Affairs, Veterans Integrated Service Network 16, is conducting market research through a Sources Sought Notice for mail presort services at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The VA seeks Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), or Small Businesses capable of providing daily mail presort and barcode services in compliance with USPS Intelligent Mail Package Barcode (IMpb) requirements and current Domestic Mail Manual standards. Key contract requirements include pickup of metered mail Monday through Friday (excluding federal holidays), presort and barcode processing, delivery to USPS the same business day, address correction using USPS-approved methods, comprehensive security and confidentiality measures to protect Personally Identifiable Information (PII), and submission of weekly written reports detailing items processed and related metrics. Interested parties must be registered, active, and verified in SAM.gov and applicable SBA certification databases prior to award consideration. Responses to this sources sought notice must be submitted by email with capabilities statements and UIE numbers to Tiffany Conner at tiffany.conner@va.gov no later than 10:00 a.m. Central Time on March 24, 2026; however, this is explicitly a market research notice only, and no proposals or quotes are being requested, no contract will be awarded from this notice, and responses do not constitute a request to be added to a prospective bidders list.

The procurement carries no set-aside designation, and no incumbent contractor or award value information is provided in the sources sought notice. The VA processes approximately 9,000 letters, 1,600 first-class flats, and 500 parcels weekly through the facility, with 95 percent destined for Shreveport-based locations. The contract will be awarded under NAICS code 561431 (Private Mail Centers) with a size standard of $19 million, though the opportunity is listed under PSC code R604 (Support-Administrative: Mailing/Distribution). The Period of Performance is anticipated to run from May 3, 2026 through May 2, 2031, consisting of a base year plus four one-year option years. All contractor personnel will be required to complete VA Privacy and Information Security Awareness training annually, sign the VA Rules of Behavior, execute a Business Associate Agreement if applicable, and comply with all VA information security and privacy requirements, with security incidents to be reported to the VA OIT Enterprise Service Desk within one hour.