R499-- Radiation Oncology Shielding Design Technical Review and Training
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25625Q1022
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541330 Engineering Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Department Of Veterans Affairs Central Arkansas Veterans Healthcare System North Little Rock Ar 72114, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is procuring radiation oncology shielding design technical review and training services through a combined synopsis/solicitation (RFQ 36C25625Q1022). The contractor must provide a qualified medical physicist (QMP) to perform technical reviews of radiation shielding design analysis reports and shielding survey reports for radiotherapy vaults, primarily Linear Accelerator (LINAC) facilities, ensuring compliance with NCRP Report No. 151 standards and federal radiation exposure regulations. Additionally, the contractor will provide training to VHA National Health Physics Program Managers on technical review procedures when requested. The QMP must be certified by the American Board of Radiology, American Board of Medical Physics, or similar professional bodies, have completed at least 50 radiation therapy vault designs, and the contractor must maintain a minimum of two qualified medical physicists capable of performing shielding design reviews. Questions regarding the solicitation were due by July 11, 2025, and quotes must be submitted electronically by July 25, 2025, at 8:00 AM Central Standard Time.
This procurement is designated as a 100% Small Business set-aside under NAICS code 541330 (Engineering Services) with a small business size standard of $25.5 million, and contractors must be actively registered in SAM and SBA systems. The contract structure includes a firm-fixed-price base period from August 1, 2025, to July 31, 2026, with four additional one-year option periods extending through July 31, 2030. Training services will be provided to five VHA National Health Physics Program Managers, consisting of Health Physicists, with sessions conducted one to two times per year either on-site or virtually. The primary place of performance is located at 4300 W 7th St, Little Rock, AR 72205, though training locations may vary with some sessions potentially conducted in Little Rock, Arkansas. SDVOSB contractors must be actively registered and verified in the VetCert website, and the solicitation does not identify any incumbent contractors or specific award values.
Notice text
2 versions
Update #2 · Latest ·
35C25625Q1022
This Combined Synopsis/ Solicitation Notice is amended to:
Extend the closing date for responses from July 21, 2025 to 8:00 AM Central Standard Time on July 25, 2025
Answer vendor questions.
Question 1. Will the requested training consist of a formal course of seminar type training with power point presentations, Q&A, and in-depth review of NCRP 151 and the formal review of provided shielding analysis and Radiation Survey report reviews?
Answer 1. Yes. That is preferable. Initial basic training and as the years progress, review and case studies.
Question 2. Who will be trained and how often will this training be held?
Answer 2. VHA National Health Physics Program Managers. Currently there are 5 program managers. All are Health Physicists. Training held on location one or two times per year. Training location TBD, although one location is Little Rock, Arkansas. Â Some training can be accomplished virtually.
NOTE: Please reference Solicitation Number 36C25625Q1022 in the subject line of your email response.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5, Simplified Acquisition Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
The combined synopsis/solicitation number is 36C25625Q1022. It is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 dated January 17, 2025. This competitive solicitation is being issued a 100% Small Business set aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 with a small business size standard of $25.5.
The Contractor is required to be actively registered in the System for Award Management (SAM) and the Small Business Administration (SBA). SDVOSB concerns shall be actively registered and verified in the VetCert website.
The Central Arkansas Veterans Healthcare System is seeking a contractor to furnish all labor, tools, and equipment necessary to perform Radiation Oncology Shielding Design Analysis, Shielding Survey Technical Reviews and Training in accordance with the attached Performance Work Statement.
All work will be conducted by a qualified medical physicist (QMP). The QMP performs shielding design analysis report and shielding survey report reviews of radiotherapy vaults (primarily Linear Accelerator [LINAC] vaults) at the request of the contracting officer s representative (COR). The contractor reviews radiation shielding design analysis reports and shielding survey reports to ensure they meet criteria set forth in NCRP Report No. 151 and will result in radiation exposures that do not exceed the design goals in NCRP Report No. 151 and the radiation exposure limits set forth in Federal Regulations. The contractor will also provide training, if requested, to the NHPP Program Manager on technical reviews of shielding analysis and survey reports.
All questions regarding this solicitation shall be submitted via email to Arlene A. Blade at arlene.blade@va.gov no later than 10:0 0am. Central Standard Time on 7/11/2025.
Quotes are due no later than 7/21/2025 at 8:00am Central Standard Time and shall be submitted electronically via e-mail to arlelne.blade@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25625Q1022 0001.docx | DOCX document | |
| 36C25625Q1022_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R499--Oncology Radiation Shielding Design Technical Review and Training | Award Notice | |
| This notice | Solicitation |
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