R499 -- Notice of Intent to Sole Source 1-Year of Support Services for PAR Excellence Bin System

The Department of Veterans Affairs Network Contracting Office 16 in Houston, Texas has published a Special Notice of Intent to Sole Source under solicitation number 36C25625Q1324. The VA intends to award a sole-source contract to PAR Excellence Systems, Inc., located in Cincinnati, Ohio, for one year of support services for existing PAR Excellence bin systems. These systems are currently deployed at three Veterans Affairs Medical Centers in Alexandria, Louisiana; New Orleans, Louisiana; and Shreveport, Louisiana. The contract falls under NAICS code 541990 (All Other Professional, Scientific, and Technical Services) and product service code R499 (Support- Professional: Other). The government has determined that only one source is reasonably available for this requirement.

The purpose of this notice is to provide public notification of the government's intent to award on a sole-source basis rather than through competitive bidding, with the contract structured as a firm-fixed price arrangement under FAR 13.106-1(b)(1)(i) for purchases not exceeding the simplified acquisition threshold. PAR Excellence's support model includes remote software upgrades and 24/7 telephone support for problem diagnosis and correction, with no on-site servicing required. Interested parties have until August 11, 2025, at 2:00 PM Central Time to submit responses to Contract Specialist Tammy DeMille at tammy.demille@va.gov. To challenge the sole-source determination, contractors must provide clear and convincing evidence that competition would be advantageous to the government. This notice serves as the final opportunity for potential competitors to demonstrate their capabilities before the VA proceeds with the sole-source award to PAR Excellence Systems, Inc.